How to Change Page Access on Facebook

Handing over the keys to your Facebook Page can feel like a big step, but it's essential for delegating tasks, collaborating with a team, or working with an agency. This guide walks you through exactly how to change Page access, whether you're using the New Page Experience or a Classic Page. We'll cover how to add or remove people and explain what each role can do, so you can delegate with confidence and keep your Page secure.

Why Understanding Roles is the First Step

Before you give anyone access to your Page, you need to understand what you're actually giving them permission to do. Granting the wrong level of access can lead to anything from accidental mistakes to a full-blown catastrophe, like having your page deleted by a disgruntled team member. The golden rule is to always assign the lowest level of permission that a person needs to do their job – this is known as the "principle of least privilege."

Facebook has made this a bit tricky because the roles are different depending on what version of Facebook Pages you're using. You'll either have the "New Page Experience" or the "Classic Page" setup.

• The New Page Experience: simplifies roles into "Facebook access" (with options for full or task-based control) and "Community Managers." Someone with "full control" is the equivalent of a classic Admin.
• Classic Pages: use a more tiered system of roles: Admin, Editor, Moderator, Advertiser, and Analyst.

Don't worry, we'll cover both. The first step is figuring out which one you have.

First, Identify Your Page Type: New Page Experience vs. Classic Pages

The instructions for managing Page access are completely different depending on your Page's design. Here’s a quick way to tell which version you're on:

• New Page Experience: Your Page looks and feels more like a personal Facebook profile. When you manage it, you "switch" into your Page's profile, and it has its own separate News Feed. The layout is cleaner and more streamlined.
• Classic Pages: This is the traditional layout you're likely used to from years past. It has a left-hand navigation menu with options like "Settings," "Inbox," and "Notifications" clearly visible. You manage it while remaining on your personal profile.

Once you've identified which type of page you have, follow the relevant step-by-step guide below.

Managing Access on a New Experience Page (Step-by-Step)

If your Page has the newer profile-style layout, follow these steps to add, change, or remove someone's access. The key is that you must first "switch into" your Page profile to perform these actions.

How to Add a New Person to Your Page

1. Switch to Your Page: Click your profile picture in the top-right corner of Facebook and select "See all profiles," then choose the Page you want to manage.
2. Open the Professional Dashboard: Once you're managing as the Page, click your Page's profile picture in the top-right corner. From the dropdown, select Professional Dashboard. Alternatively, you can click the "Manage" button located near the top of your Page.
3. Navigate to Page Access: In the dashboard's left-hand menu, scroll down until you find the "Your tools" section and click on Page Access.
4. Add Someone New: You'll see two categories: "People with Facebook access" and "Community managers." Click the Add New button next to the appropriate category.
5. Understand the Access Levels:
   • People with Facebook access: This allows someone to switch into the Page and manage it directly from Facebook. This is what you'll use for trusted partners, team members, or social media managers.
   • Community managers: This is a more limited role. These users can only moderate comments, respond to messages in the inbox, review message requests, and see basic Page insights, but they do it from their own moderation tools and cannot switch into the Page itself. It's perfect for community moderation staff.
6. Find the Person: Search for the person you want to add by their name or the email address associated with their Facebook account.
7. Assign Specific Tasks (and The Important Toggle): After you select the person, a new screen will pop up. Here you can see a summary of what "task access" allows them to do (create content, respond to messages, run ads, etc.). The most important thing on this screen is the toggle at the bottom that says "Allow this person to have full control."
   • Leave this toggle OFF for most people (like employees or agency partners). They will still be able to post content, message, run ads, and see insights.
   • Turn this toggle ON only for co-owners or highly trusted business partners. Giving someone full control allows them to do everything, including giving access to others – and even removing you from the Page. Be extremely careful with this option.
8. Send the Invite: Once you've chosen the right level of access, click Give Access, confirm with your Facebook password, and an invite will be sent. The person will have 30 days to accept it before it expires.

Removing or Changing Someone's Access (New Pages)

Auditing your Page access regularly is good practice. If someone leaves your company or a contract ends, you need to remove their permissions immediately.

1. Go to the Page Access screen following steps 1–3 from above.
2. Find the person you want to modify in the list of users.
3. Click the three dots located to the right of their name.
4. You’ll see options to either Change access level or Remove access.
5. Select the appropriate action, and you’ll be asked to enter your password to confirm the change. It's that simple.

Managing Roles on a Classic Page (The Old-School Way)

If you're still working with the classic Page layout, the process happens within the settings panel. You do not need to "switch" to your Page profile for these steps.

How to Assign a New Page Role

1. Go to Your Page Settings: From your personal news feed, click on "Pages" in the left menu and select the Page you want to manage. Once on your Page, click Settings in the left-hand menu.
2. Select Page Roles: In the settings menu, click on Page Roles.
3. Assign a Role: Scroll down to the section titled "Assign a new Page role." Start typing the person's name or email address in the box. As you type, a list of matching people will appear. Select the correct person.
4. Choose Their Role: Click the dropdown menu (which will say "Editor" by default) to choose the role you want to assign. Here's a quick breakdown of what they mean:
   • Admin: The highest level. Admins can manage all aspects of the Page, including adding and removing other Admins, editing the page, and even deleting it. Only give this to a co-owner or a deeply trusted partner.
   • Editor: The perfect role for a social media manager. An Editor can post content, send messages as the Page, respond to comments, create ads, and view insights. The only thing they can't do is manage Page roles and settings.
   • Moderator: Designed for community management. Moderators can respond to comments, delete inappropriate comments, send messages, and ban users. They cannot create or post content.
   • Advertiser: A very limited role for a media buyer. They can create ads, view ad reports, and see Page insights. That's all.
   • Analyst: A view-only role. Analysts can see which Admin posted what and view Page insights but cannot edit or change anything. This is great for outside stakeholders who just need to see performance data.
5. Add and Confirm: After selecting a role, click the Add button. You’ll be prompted to enter your Facebook password to confirm the action.

Removing or Changing Someone's Role (Classic Pages)

Just like with New Pages, you need to make sure you periodically remove anyone who no longer works with your brand.

1. Navigate to the Page Roles settings screen (following steps 1–2 above).
2. Scroll down to the Existing Page Roles section to see a list of everyone with access.
3. Find the person you wish to modify and click the Edit button next to their name.
4. From here, you can either select a new role from the dropdown menu or click the Remove button.
5. If you remove them, you’ll need to confirm your decision, after which they will lose all access immediately.

Best Practices for Securely Managing Your Page

Knowing how to change access is one thing, knowing how to manage it responsibly is another. Keep these tips in mind as you build your team on Facebook:

• Give Only What's Needed: It's worth saying one more time – don't make everyone an Admin! Assign roles based on what people truly need to do their jobs. Most content creators just need Editor access on a classic Page or task access on a new one.
• Perform Regular Audits: Set a calendar reminder every three to six months to review who has access to your Page. Remove any former employees, agency partners, or freelancers who are no longer involved with your brand.
• Educate Your Team on Security: Remind anyone with Page access that their *personal* Facebook account security is now a part of *your* brand's security. They must use strong passwords and enable two-factor authentication (2FA) to protect their account. If their profile gets hacked, your Page is the next target.
• Be Wary of Phishing: Never add someone to your Page that you don't know and trust, especially if they reach out with an unsolicited request claiming to be from "Meta Support" or something similar. Verify all requests through official channels.

Final Thoughts

Mastering how to change Facebook Page access is all about understanding the roles, identifying your page type, and following a few simple steps. By assigning the right permissions and regularly auditing access, you can keep your Page secure while empowering your team to get work done.

Once your team is assembled and has the right access, the real challenge begins: managing the content flow without chaos. At Postbase, we built our platform to solve exactly that. We streamlined the process so you can plan your content on a visual calendar, schedule posts across all platforms at once, and manage all your comments and DMs in one simple inbox. This way, your team can collaborate effectively without having to wrestle with complicated tools that were built for a different era of social media. After all, managing page access should be the easy part, creating great content should be your focus.

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