How to Send an Admin Request on a Facebook Page

Ready to add a new team member, marketing agency, or collaborator to your Facebook Page but feeling a bit lost in the settings maze? You’re in the right place. Granting someone access to your Page is a necessary step for growing your brand, but it's important to do it correctly and securely. This guide will walk you through the exact steps to send an admin request on a Facebook Page, explain the different levels of access you can grant, and cover best practices for keeping your Page safe.

Understanding the Power of Different Page Roles

Before you jump in and grant someone full “Admin” access, it’s vital to understand that Facebook offers several different roles, each with its own set of permissions. Giving out the right level of access is the first step in secure and efficient team management. Think of it less like handing over a single key and more like providing a keycard that only opens specific doors. Handing out master keys to everyone is a security risk, assigning the right access keeps your Page secure.

The All-Powerful Admin (Full Control)

This is the highest level of access you can grant. An Admin with Full Control has the power to do absolutely everything. Seriously, everything.

• What they can do: Post content, respond to messages, run ads, see insights, add or remove other people (including other Admins!), change Page settings, and even delete the Page entirely.
• When to use this role: This level of control should be reserved for only the most trusted individuals, like a business co-owner or a founding partner. Giving someone Admin access is like making them an equal partner in managing your entire digital storefront. Use this permission with extreme caution.

The Practical Editor (Partial Control)

The Editor role is the most common and practical choice for the people actively creating and managing your Page’s content. It gives them all the tools they need to run the day-to-day operations without giving them the power to make catastrophic changes.

• What they can do: Publish content, go live, create Stories, respond to comments and DMs, run ads, and view a full suite of Page analytics. They cannot, however, manage other Page roles or delete the Page.
• When to use this role: This is the perfect role for your social media manager, content marketing specialist, or the main point of contact at your marketing agency. They can manage all of your content and engagement without you having to worry about them accidentally changing critical settings.

The Focused Moderator (Partial Control)

If someone’s primary job is to manage your community and conversations, the Moderator role is their ideal fit. It’s a very focused permission set designed for engagement.

• What they can do: Send messages as the Page, respond to and delete comments, remove or ban people from the page, and turn on features like Comment Moderation.
• When to use this role: Assign the Moderator role to community managers or customer support team members responsible for monitoring comments and interacting with your audience in Messenger. It keeps them focused on community health.

The Savvy Advertiser (Partial Control)

Got someone running campaigns for you? This role lets them manage your ads without giving them access to your Page's organic content or DMs.

• What they can do: Create and manage advertisements, access the ad creation tools, and view insights related to ad performance. They cannot create organic posts or respond to community engagement.
• When to use this role: Perfect for a paid media specialist, a freelance ad buyer, or an ad agency that is solely focused on your Facebook advertising strategy.

The Insightful Analyst (Partial Control)

Sometimes a team member or stakeholder just needs to see how the Page is performing. The Analyst role provides read-only access to your performance data.

• What they can do: View Page Insights (like reach, engagement, and audience demographics) and read comments and posts, all without the ability to post or interact.
• When to use this role: This is ideal for stakeholders, executives, or data analysts who need to pull reports and track performance without being involved in the day-to-day management of the page.

How to Send an Admin (or Other Role) Request: A Step-by-Step Guide

Now that you've decided which role is the right one, let's walk through the process of actually sending the invitation. Note: These instructions are for the "New Pages Experience," which is now standard for most Facebook Pages. You must be a current Admin with Full Control to invite others.

Step 1: Navigate to Your Facebook Page

First, make sure you are interacting as your Page. From your personal Facebook News Feed, click on your profile picture in the top-right corner of the screen. In the dropdown menu, select "See All Profiles" and then choose the page you want to manage. Your screen will refresh, and you'll now be acting as the page.

Step 2: Access Your Page’s Professional Dashboard

Once you're on your Page's home feed, look for the "Manage" button, which is usually located near the top of the page under the Page name and banner. It may also be accessible via a panel called the “Professional Dashboard” on the left toolbar. Clicking this will take you to your Page's backend settings.

Step 3: Find the 'Page Access' Section

Inside the Professional Dashboard, look at the menu on the left-hand side. Scroll down until you find "Page Access" under the "Your tools" section and click on it. This is the central hub for managing everyone who has access to your Page.

Step 4: Invite the New Person

On the Page Access screen, you'll see a list of people who currently have access. At the top of the "People with Facebook access" section, you’ll see an "Add New" button. Click it. A pop-up window will appear. Read the brief introduction and click "Next."

In the search bar, type the name or the email address associated with the Facebook account of the person you want to invite. Facebook will search for their profile. Select the correct person from the list that appears.

Step 5: Assign the Correct Role

This is the most important part of the process. After selecting the person, you'll be taken to a "Give access" screen. Here, you'll see a list of permissions you can grant them - like "Content," "Messages," and "Community Activity." These are standard for Editor, Moderator, Advertiser levels of access.

You’ll also see a critical toggle switch at the bottom labeled "Allow this person to have full control." By default, this switch is off. Leaving it off is generally the right choice, granting them "partial control."

Only turn this toggle on if you want to make them a full Admin, as we discussed earlier. Read the on-screen warnings carefully. Facebook will remind you that giving someone full control means they gain the power to remove you and delete the page.

Step 6: Confirm with Your Password

Once you’ve assigned the appropriate permissions, click the "Give Access" button. As a final security measure, Facebook will prompt you to re-enter your personal Facebook password to confirm the change. Enter your password and click "Confirm." The invitation is now on its way!

The Invitation is Sent – Now What?

Your work is done for now, but the person you've invited still needs to accept. Here's what to expect next and how you can manage the process.

What the Invitee Sees

The person you invited will receive a notification on Facebook letting them know that you've invited them to manage your Page. It’s a good practice to send them a quick direct message or an email to give them a heads-up, as these notifications can sometimes get lost. They have 30 days to accept the invitation before it expires.

Managing Pending Invitations

You can check the status of your sent invitations at any time. Go back to the "Page Access" screen within your Professional Dashboard. Any outstanding invites will be listed in a "Pending" section under the current admins. If you made a mistake, sent an invitation to the wrong person, or simply changed your mind, you can click on the three dots next to the pending invite and select "Cancel Invitation."

Best Practices for Secure Page Management

Adding team members is only half the battle. Maintaining a secure and well-organized Page is an ongoing responsibility. Follow these simple rules to keep your social presence safe.

1. Adhere to the Principle of Least Privilege

This is a fundamental concept in security that applies perfectly here: always grant the minimum level of access a person needs to perform their job effectively. Don't make someone a full Admin if they only need to post content as an Editor. By limiting permissions, you limit potential risks from both accidental mistakes and malicious actions.

2. Conduct Regular Audits

Get into the habit of reviewing your "Page Access" settings at least once every quarter. Check the list of everyone who has a role on your Page and remove anyone who no longer requires access. This simple 30-second check can prevent major security headaches down the road.

3. Always Have at Least Two Admins

While you should be restrictive with Admin access, it is a big risk to have only one person with Full Control. If that single Admin gets locked out of their personal Facebook account, leaves the company unexpectedly, or an outage occurs, your Page could become an “orphaned” asset that is nearly impossible to recover. Always make sure at least one other trusted co-owner or partner has Admin rights as a backup.

Final Thoughts

Bringing team members onto your Facebook page is an essential part of scaling your social media efforts. By understanding the distinct roles available and following a secure process for granting access, you empower your team to contribute effectively while protecting one of your most valuable digital assets. Choose the right role for the job, and you’ll create a more efficient and secure workflow for everyone involved.

Once your team is onboarded and given their roles, managing all that creative energy can feel like a new challenge. We built Postbase to solve this very problem. We designed our platform for modern marketing teams, offering a beautiful visual calendar to plan and approve all your content - including the video formats that actually drive engagement like Reels and Shorts - and a unified inbox that lets your moderators and editors manage comments and DMs from one central place. It streamlines collaboration, so your new team members can do their best work without the chaos that usually comes with managing multiple platforms and people at once.