How to Add Social Media Icons to an Email Signature
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.

Ever take the perfect photo, only for Instagram to crop it into an awkward, unrecognizable square? You're not alone. Figuring out how to post different size photos on Instagram - tall portraits, wide landscapes, and everything in between - can feel like a puzzle. This guide breaks down exactly how to post any size photo you want, so your images look just as you intended on the grid, in feeds, and in your Stories.
Before we get into the "how," it's helpful to understand the "why." Instagram's cropping issues come down to one thing: aspect ratio. That term describes the shape of an image - the relationship between its width and its height. Think of it like a frame. If your photo doesn't fit the frame Instagram provides, the app will automatically crop it for you, often with less-than-ideal results.
Here are the three main "frames" or aspect ratios you need to know for the Instagram feed:
For Instagram Stories and Reels, the aspect ratio is 9:16, which is the standard vertical dimension of a smartphone screen. If you understand these four basic shapes, you're already halfway to mastering your Instagram grid.
Sometimes you just want to post a quick photo without opening another app. Luckily, Instagram has a built-in tool that gives you some flexibility, though many people don't even know it's there. Here's a quick walkthrough for a single-image post.
Tap the plus icon [+] at the bottom of your screen to create a new post, just like you normally would. Select the photo you want to upload from your camera roll.
When you select a photo, you'll see it appear in the preview window, likely cropped into a default square (1:1). Look in the bottom left corner of that photo preview. You should see a small button with two expanding corner icons: <, >,.
Tap this button! It will instantly switch the preview from the default square crop to your photo's original aspect ratio. If you have a portrait photo, it will expand to fill the 4:5 frame. If you have a landscape photo, it will shrink to fit a wider frame.
With the photo expanded, you can use your finger to pan and adjust the crop a little more if needed. Once you're happy, hit "Next," add your filters and caption, and post as usual. Your photo will appear in the feed in its intended landscape or portrait format rather than a forced square.
Remember, this method only works if your photo is already within Instagram's limits (no taller than 4:5 and no wider than 1.91:1). If your shot is an extra-wide panorama, Instagram will still force a crop.
Carousels introduce another rule: Instagram locks the aspect ratio of the entire carousel to the shape of the very first photo you select.
This is a common source of frustration. If your first photo is a square, every other landscape or portrait photo you add to that carousel will be automatically cropped into a square, too. If your first slide is a 4:5 portrait, all subsequent slides will be forced into a 4:5 frame.
The solution? Decide on your desired orientation before you build the carousel. If you want a tall, engaging carousel, make sure the very first photo you select is a 4:5 portrait. If a square format works better, start with a 1:1 image. This small step gives you control over how the rest of your slides will look.
While the in-app expand button is great for quick adjustments, the professional approach is to resize your photos before you even open Instagram. This gives you complete creative control, guarantees no weird crops, and ensures the highest possible image quality. You have two main routes here: simple mobile apps or more robust design tools.
Search your phone's app store for "no crop" or "square fit," and you'll find dozens of simple, often free, apps designed for exactly this purpose. They all work in a similar way: they add borders (often called padding) to your image to make it fit into a standard Instagram-friendly shape, usually a 1:1 square.
Here's the basic process:
This technique is perfect for wide group shots or scenic panoramas that you absolutely cannot crop further. The added borders become a part of the design, giving your grid a clean, consistent look.
For brands, creatives, and anyone wanting a more polished finish, using a design tool like Canva, Figma, or Adobe Photoshop is the gold standard. Instead of letting an app add generic borders, you can create a canvas with the *exact* Instagram dimensions you want and place your photo inside it. Canva is an excellent choice because it's free and highly intuitive.
Here's how to do it in Canva:
Once you know how to post different sizes, you can start using it strategically to make your grid more visually interesting and dynamic.
A popular aesthetic technique involves using a no-crop app to add consistent white or black borders to all your photos. Whether the original photo is a portrait, landscape, or square, placing it inside a uniform white square frame creates an incredibly clean, organized, and gallery-like feel for your profile grid. It gives your content breathing room and immediately tells visitors that you have a thoughtful, curated brand.
Have an amazing panoramic picture that's just too good for a tiny landscape post? Turn it into an immersive carousel experience. Use a free "pano splitter" or "carousel collage" app to slice your wide photo into several consecutive square images (two or three usually works best). When you upload these images in order to an Instagram carousel, users can swipe through them to see the full, seamless panoramic view. It's an engaging trick that stops scrollers in their tracks.
Instead of just defaulting to whatever size your camera shoots in, think about what format serves the content best. A 4:5 portrait is excellent for headshots, powerful product shots, or any "hero" image meant to command attention. A square 1:1 is great for flat lays, quotes, or graphics. A multi-slide carousel offers a chance to tell a longer story, show a before-and-after, or create a photo dump from a recent event. Matching the format to the mission of your post makes your entire content strategy stronger.
Posting different photo sizes on Instagram stops being an issue once you understand its preferred aspect ratios and have a few simple tools at your disposal. Whether you use the quick-and-easy in-app expand tool or take a few moments to prep your images in a tool like Canva, you can take back full creative control over your grid and ensure your content always looks exactly how you envisioned.
Prepping all your content - getting the crops right, picking a format, and crafting a great caption - is definitely part of the work. That's why we built Postbase to make the publishing and management part of social media feel effortless. Once your beautifully sized photos are ready, you can upload them to our visual calendar, see your entire grid planned out weeks in advance, and schedule them to go live automatically. It's designed to bring a sense of calm and control to your social media workflow, letting you focus on making more great stuff.
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.
Learn how to add your Etsy link to Pinterest and drive traffic to your shop. Discover strategies to create converting pins and turn browsers into customers.
Grant access to your Facebook Business Manager securely. Follow our step-by-step guide to add users and assign permissions without sharing your password.
Record clear audio for Instagram Reels with this guide. Learn actionable steps to create professional-sounding audio, using just your phone or upgraded gear.
Add translations to Instagram posts and connect globally. Learn manual techniques and discover Instagram's automatic translation features in this guide.
Optimize your Facebook Business Page for growth and sales with strategic tweaks. Learn to engage your community, create captivating content, and refine strategies.
Wrestling with social media? It doesn’t have to be this hard. Plan your content, schedule posts, respond to comments, and analyze performance — all in one simple, easy-to-use tool.