How to Give Access to a Facebook Page from Mobile

Adding a new team member, social media manager, or agency partner to your Facebook Page right from your phone is surprisingly simple once you know where to find the right settings. This guide walks you through exactly how to grant access using the Facebook mobile app, explains the different permission levels, and covers common mistakes to avoid. We'll show you how to securely share your page's management duties in just a few taps.

First Things First: Understanding Modern Facebook Page Access

Before we jump into the steps, it's helpful to understand how Facebook now handles Page permissions. A few years ago, you might have been familiar with terms like Admin, Editor, Moderator, and Analyst. Meta has simplified this system into two main categories: Facebook Access and Task Access.

Think of it like this:

• Facebook Access (with Full Control): This is the highest level of permission, equivalent to the old "Admin" role. Someone with full control can do absolutely everything, including giving others access, removing admins (including you!), and even permanently deleting the page. Only give this to people you trust completely, like a business co-owner.
• Facebook Access (Partial Control): Similar to the above, but you can select which permissions they get. They manage the Page through their Facebook profile but don't have the power to change who has access.
• Task Access: This is a more limited role designed for specific functions. A person with task access manages the Page using tools like Meta Business Suite or Creator Studio, not directly from their personal Facebook profile on the Page. This is ideal for assigning specific jobs like creating content, running ads, or managing community comments without giving away the keys to the entire Page.

For most day-to-day collaborations - like working with a social media manager, a content creator, or a customer service assistant - Task Access is often the safest and most efficient choice.

How to Give Access to a Facebook Page from Your Mobile Device: A Step-by-Step Guide

Ready to grant access? Grab your phone and follow these simple steps. This process works on both iPhone (iOS) and Android devices through the main Facebook app.

Step 1: Switch to Your Facebook Page Profile

Facebook now treats your Page as a separate profile. You need to switch to managing the Page before you can find its settings.

• Open the Facebook app and tap on your profile picture in the bottom-right (for iOS) or top-right (for Android) corner to open the main menu.
• At the top of the menu, you'll see your personal profile name. Tap the dropdown arrow or the "switch profile" icon right next to it.
• Select your Business Page from the list to switch over to its profile. You'll know it worked when you see your Page's logo in the corner instead of your own picture.

Step 2: Navigate to Page Settings

Once you're managing the Page, you can access its dedicated settings panel.

• Tap the menu button again (your Page's profile picture).
• Scroll down and tap "Settings &, Privacy," then tap "Settings."
• On the next screen, tap "Page Settings" at the top, right under your Page's name.

Step 3: Access the "Page Access" Menu

This is where you'll manage everyone who can work on your Page.

• Scroll down in the Page Settings menu until you find the option labeled "Page Access" and tap it. It's usually under the "New Pages Experience" section.

Step 4: Invite a New Person

Here you’ll see lists of people who currently have access. To add someone new:

• Under "People with Facebook access," tap the "Add New" button.
• A screen explaining what this means will appear. Tap "Next."
• In the search bar, type the name or email address of the person you want to add. Make sure you select the correct person from the results that appear. To make this easier, it’s often helpful to be Facebook friends with the person you’re adding, though using their email address works just as well.

Step 5: Assign Permissions and Send the Invitation

This is the most important part of the process - deciding exactly what the new user can do.

• You'll now see the "Assign access to [Person's Name]" screen. This is where you decide their permission level.
• Toggle the switch for each specific task you want to allow them to do, such as creating content, managing messages and comments, or running ads.
• For the highest level of administrative access, you can toggle the option at the bottom that says "Allow this person to also have full control." A warning will pop up explaining the security risk - be sure you understand this before proceeding.
• After selecting the permissions, tap "Give Access."
• For security, Facebook will prompt you to enter your personal profile password to confirm the change.

That's it! The person you invited will receive a notification to accept the Page role. They have 30 days to accept before the invitation expires.

Choosing the Right Level of Access: A Practical Breakdown

Knowing how to add someone is half the battle, knowing what access to give them is just as important. Granting the wrong permissions can create security risks, while granting too few can hinder your team’s productivity.

When to Grant "Facebook Access with Full Control"

This is the master key to your Page. Only give this to individuals who need ultimate authority and are completely trustworthy.

• A Business Partner or Co-Owner: Someone who shares ownership of the business and needs the ability to manage all aspects of the Page, including personnel.
• The Top Marketing Executive: If your CMO or Head of Marketing oversees all an agency does, they may need full access to add or remove partners.

Example: You are launching a small business with a friend. You both should have Full Control to ensure either of you can manage the Page if the other is unavailable.

When to Grant "Task Access" or Partial "Facebook Access"

This is the best option for nearly everyone else. It follows the principle of least privilege - giving people only the access they strictly need to do their job.

• A Social Media Manager: They will need access to Content (to post), Messages (to reply), Community Activity (to moderate), Ads (to run campaigns), and Insights (to report on performance). Task access is perfect for an agency or freelancer.
• A Community Manager: They primarily need access to Messages and Community Activity to handle comments and direct messages.
• An Ad Specialist: If someone on your team only runs Facebook Ads, give them access to just Ads and Insights.
• A Content Creator: Grant them access to Content and maybe Insights so they can see which posts are performing well.

Example: You've hired a freelance marketer to manage your social media. By giving them Task Access for Content, Ads, and Messages, you empower them to do their job effectively without giving them the ability to change Page Admins or alter core settings.

Troubleshooting Common Problems

Sometimes things don't go as smoothly as planned. Here are a few common hiccups and how to fix them.

Problem: "I can't find the person I'm trying to invite."

Solution: This usually happens for one of two reasons. First, you might be misspelling their name. Double-check the spelling. If that doesn't work, searching by the email address they use for their Facebook profile is the most reliable method. Finally, if you're not already friends with them on Facebook, sending a friend request can sometimes make them easier to find in the search.

Problem: "The invitation expired."

Solution: Invitations are only valid for 30 days. If the person didn’t accept in time, you’ll just need to send it again. Go back to the “Page Access” screen, where you should see their pending invitation. You can tap on it to either cancel or resend the invite.

Problem: "The 'Add New' button is grayed out or missing."

Solution: Only people with "Full Control" can add other people to the Page. If you don't see the option to add someone, it means your current access level is limited. You'll need to ask someone who has Full Control to either grant you that permission or add the new person on your behalf.

Problem: "The invite was sent, but the person never received it."

Solution: Ask them to check their Facebook notifications carefully. Sometimes invites get lost in the shuffle. If they still can't find it, ask them to check the "Pages" section of their own Facebook account. There's often a tab for "Invites" where they can see and accept pending requests.

Final Thoughts

Granting someone access to manage your Facebook Page is a quick, straightforward task you can do entirely from your mobile device. By understanding the differences between access with full control and task-based permissions, you can collaborate safely with your team, freelancers, and agency partners while keeping your digital assets secure. Always remember to periodically review who has access and remove anyone who no longer needs it.

Managing contributions from a growing team - assigning roles, preventing overlapping posts, and keeping a consistent schedule - is often the next big challenge after granting initial access. With our visual content calendar at Postbase, we help social media managers see all their scheduled content across every platform in one clean view. By making it easy to plan and approve posts in advance, you can ensure your team's collaboration is as smooth on the content side as it is on the permissions side.