How to Change Permissions on a Facebook Page

Adding a new team member to your Facebook Page should be a quick task, but navigating Meta’s settings can sometimes feel like a puzzle. Whether you're bringing on a new community manager, granting access to an agency, or just updating roles, getting the permissions right is essential for both security and efficiency. This guide will walk you through exactly how to add people, change their roles, and manage permissions on your Facebook Page, covering both the “New Pages Experience” and the “Classic” setup.

Why Managing Page Permissions is so Important

Assigning roles isn't just a technical step, it's a strategic part of managing your brand's social media presence. Getting it right helps in a few important ways. First, it’s about security. By giving people only the access they absolutely need, you limit the risk of accidental mistakes (like deleting pinned posts) or malicious actions from a disgruntled former employee. If someone's job is to just analyze performance, they shouldn't have the ability to delete the Page itself.

Second, it’s about collaboration and efficiency. When your team has the appropriate level of access, they can perform their duties without constant roadblocks. A social media manager can schedule posts, and a community manager can reply to comments, all without needing to ask the Page owner for help with every little task. This removes bottlenecks and empowers your team to work independently and effectively. Finally, it keeps everything organized. A clear structure of who does what makes your entire social media operation run more smoothly.

First Things First: Are you Using a Classic Page or the New Pages Experience?

Before you go looking for the settings, you need to know which version of Facebook Pages you're using. Meta has been gradually migrating everyone to what it calls the "New Pages Experience." The process for changing permissions is completely different depending on which version you have, which is a major source of confusion for many users.

How to Tell Which Version You Have

Here’s a quick way to check:

• New Pages Experience: When you want to manage your business Page, do you have to "switch" into a separate Page profile? If interacting as your Page gives you a dedicated News Feed, notifications, and profile just for that Page, you are on the New Pages Experience. It basically treats your Page like a personal account.
• Classic Pages: Does your Page management happen from a settings panel on your personal profile? If you see a blue bar at the top of your Page prompting you to "Manage Page" and the admin tools appear as controls layered over your public-facing Page, you are still on the Classic experience.

Once you've figured out which setup you have, you can follow the appropriate set of instructions below.

How to Change Permissions for the New Pages Experience

The "New Pages Experience" treats Page access less like static roles and more like granting a person access to the Page itself, then letting you specify which tasks they can perform. This is now the more common setup, so we'll start here.

Step 1: Access Your Page’s Professional Dashboard

To begin, you need to be logged into Facebook and managing your Page.

1. Click on your profile picture in the top-right corner of Facebook and select "See all profiles."
2. Choose the Page you want to manage. This will "switch" your profile over to that Page.
3. Once you're acting as the Page, click your Page's profile picture in the top-right corner again.
4. Go to Settings &, Privacy &rarr, Settings.
5. In the left-hand menu, click on New Pages Experience, and then select Page Access.

This screen shows everyone who has access to manage your Page.

Step 2: Add a New Person to Your Page

From the Page Access screen, you'll see a prominent "Add New" button. Here, you have to decide what level of access you want to provide.

Giving "Facebook access with full control" (Admins)

This is the highest level of permission you can grant. The person will be able to do everything you can do, including deleting the Page and removing other admins. Only give this to trusted individuals, like a business partner.

• Click the Add New button next to "People with Facebook access."
• Search for the person you want to add by name or email address.
• On the next screen, you'll see a toggle for Allow this person to have full control. Turn this on.
• Review the permissions and click Give Access. You'll need to enter your Facebook password to confirm the change.

Giving "Task access" (Team Members &, Specialists)

This is the best option for most team members, agencies, or freelancers. It allows you to grant access only to the tools they need to do their jobs.

• Click the Add New button next to "People with task access."
• Search for the person by name or email address.
• Now, instead of one general toggle, you'll see a list of specific tasks you can assign. You can choose any combination of the following:
  • Content: Create, manage, or delete posts, Stories, and more.
  • Messages: Send and respond to messages as the Page.
  • Community Activity: Review and respond to comments, remove comments, and more.
  • Ads: Create, manage, and delete ads.
  • Insights: See how the Page is performing with access to its analytics.
• Select the necessary permissions. For example, a Community Manager might only need “Messages” and “Community Activity.” An ad agency would need "Ads" and "Insights." A content creator just needs "Content."
• Click Give Access and enter your password to confirm.

The person you invited will receive a notification to accept the invitation. Their access will be listed as "pending" until they do.

Step 3: Modify or Remove Someone’s Access

Removing or changing someone's permissions is simple. Return to the Page Access screen. Find the person's name, click the three-dot icon next to it, and you'll get two options: "Change access level" or "Remove access." Just choose what you need to do and confirm.

How to Change Permissions for Classic Facebook Pages

If you're still using the classic version, the process relies on predefined "Page Roles" rather than granular task permissions. The workflow is a bit different.

Step 1: Finding Your Page Settings

1. Navigate to the Facebook Page you want to manage. Make sure you're using Facebook as your personal profile.
2. In the left-hand menu under "Manage Page," find and click on Settings. If you don't see it, it might be under an "Edit Page Info" tab.

Step 2: Go to the "Page Roles" Section

Once you are in your Page Settings, look for Page Roles in the left-hand navigation column. This is where all permission management happens for Classic Pages.

Step 3: Understand the Classic Page Roles

The "Page Roles" screen is broken into two main parts: assigning a new role and managing existing roles. Before you add someone, you should know what each role means:

• Admin: Has complete control. Admins can manage all aspects of the Page, including adding and removing other admins, editing the Page, creating posts, messaging fans, running ads, and even deleting the Page. This role should be reserved for Page owners.
• Editor: Can do everything an Admin can do except manage Page roles and settings. Editors are perfect for your primary social media manager who needs to handle daily operations without having access to high-level settings.
• Moderator: Can respond to and delete comments, send messages as the Page, run ads, and see which admin created a post. They cannot create original content for the Page wall. This is a good role for someone focused entirely on community management.
• Advertiser: Can only create ads and view performance insights. They cannot post as the Page or manage community interactions. This is ideal for an ad specialist or an agency that's only running your campaigns.
• Analyst: Can only view Page Insights. They have read-only access to your performance data. Great for stakeholders or consultants who just need to see how things are going.

Step 4: Assign, Modify, or Remove a Role

To add someone, use the "Assign a new Page role" box. Type the name or email address of the person you're adding into the text box. To the right, choose their assigned role from the dropdown menu (e.g., Editor, Moderator). Click the Add button and enter your password to confirm.

To change a person's permissions or remove them completely, scroll down to the "Existing Page Roles" section. Find the person's name, click the Edit button next to their name, and either select a new role from the dropdown or click the Remove link to revoke their access. Save your changes and you're all set.

Best Practices for Managing Your Page Team

Getting the technical steps right is one thing, but managing your team effectively over the long term is another.

Use the Principle of Least Privilege

This is a simple but powerful idea from the world of information security: give people the minimum level of access they need to perform their job, and nothing more. Your marketing intern who schedules content doesn’t need "full control," and your ad agency doesn’t need to answer DMs. This approach greatly reduces the risk of errors and protects your Page history and assets.

Audit Page Roles Regularly

Set a calendar reminder for once a quarter to review who has access to your Page. Tasks and responsibilities change, and people move on from companies. Ensure every person on the list still works with you and still needs the access they have. It's especially easy for old agency contacts or freelance contractors to be left with access long after a project has ended. Regular audits keep your page secure.

Create a Clear Offboarding Process

Whenever an employee or contractor who has Page access leaves your company, removing their permissions should be a mandatory step in their offboarding process – just like collecting their laptop or deactivating their email. Do it immediately. The sooner you remove access, the safer your Page will be.

Final Thoughts

Properly managing who has access to your Facebook Page is a fundamental part of running a secure and efficient social media strategy. Whether you're using the New Pages Experience with its detailed task access or the classic role-based system, the main idea is to give team members what they need - and nothing more - to keep your workflow smooth and your digital assets protected.

Once your team is up and running with the right permissions, you can focus on streamlining their collaboration. At Postbase, we designed our platform to cut through the exact chaos of managing social media as a team. With everything on one visual calendar, a single inbox for all your comments and DMs, and clear analytics everyone can see, your team can coordinate their efforts with way less confusion. We make the day-to-day job of posting and engaging feel simple, not overwhelming