How to Add More Admins to a Facebook Page

Adding another admin to your Facebook Page is one of the smartest moves you can make as your brand grows. It turns social media management from a solo effort into a team sport, allowing you to scale your content, engagement, and advertising without burning out. This guide will walk you through exactly how to add new people to your Facebook Page, explaining the different roles and the best practices for keeping your account secure.

Why You Need More People Managing Your Facebook Page

Running a successful Facebook Page is a lot more than just scheduling a few posts. It's a full-time job that involves content creation, community management, running ads, and analyzing performance. As your audience and business grow, trying to do it all yourself becomes impossible. Bringing a teammate on board is about more than just lightening your workload - it's strategic.

• Better Content: More collaborators mean more creative ideas. A team can produce a higher volume and variety of content, keeping your Page fresh and engaging.
• Faster Response Times: Your audience expects quick replies. With multiple people monitoring comments and messages, you can provide better customer service and foster a more active community.
• Continuous Coverage: What happens when you go on vacation? With additional admins or editors, your Page content and community management can continue without interruption, ensuring consistency for your followers.
• Enhanced Security: Sharing your personal Facebook login credentials is a massive security risk. Properly assigning Page roles allows team members to access the Page using their own secure accounts, without ever needing your personal password.

Understanding the New Facebook Page Roles: Full Control vs. Task Access

Facebook has updated its Page management system, moving from the old "Classic Pages" to the "New Pages Experience." With this change, the terminology for Page roles has also been updated. Instead of titles like "Admin," "Editor," and "Moderator," access is now broken down into two main categories: Facebook access and Task access.

Get familiar with what each level of access offers so you can assign the right permissions to the right people.

Facebook Access (The "Full Control" Admins)

Giving someone Facebook access is the equivalent of making them a full Admin. It’s the highest level of permission you can grant, so this should be reserved only for co-owners or highly trusted team members. Someone with full control can do everything you can, including:

• Create, manage, and delete content (posts, Stories, etc.).
• Send messages from the Page's inbox.
• Respond to and delete comments.
• Run ads.
• View Page Insights and analytics.
• Most importantly: Add or remove other people who manage the page - including removing you.

Because this role has the power to manage permissions, be extremely careful who you grant this level of access to. It essentially hands over the keys to your entire Facebook Page.

Task Access (The Specialists)

Task access allows you to grant specific permissions without giving away full control of the Page. This is perfect for team members, agencies, or freelancers with specialized roles. You can grant access to any combination of the following tasks:

• Content: The person can create, manage, and delete posts, Stories, and other content. This is functionally similar to the old "Editor" role.
• Messages: This permission lets someone send and manage messages directly from the Page's inbox - ideal for customer support or community managers.
• Community Activity: Someone with this access can review and respond to comments, remove unwanted comments, and manage other community interactions. This maps to the traditional "Moderator" role.
• Ads: This permission is for your marketing or ad specialist. It allows them to create, manage, and delete advertisements for the Page.
• Insights: Purely for data analysis. This role can view Page performance and audience analytics but cannot post or interact as the Page. This is the new "Analyst."

By using Task access, you can give your team members exactly the permissions they need to do their jobs without giving them unnecessary control that could pose a security risk.

How to Add an Admin to Your Facebook Page (Desktop Guide)

Ready to invite your first team member? The process is straightforward from a desktop computer using the Meta Business Suite or directly from your Page. Here’s the step-by-step breakdown.

1. Switch to Managing Your Page: First, make sure you are in "acting as" your Facebook Page mode. Click your profile picture in the top-right corner of Facebook and select "See all profiles," then choose the Page you want to manage.
2. Access Your Professional Dashboard: Once you're viewing Facebook as your Page, look for the "Professional Dashboard" option in the left-hand menu. Click on it.
3. Navigate to Page Access: In the dashboard menu on the left side, scroll down until you find the "Your tools" section. Click on "Page Access."
4. Add Someone New: You'll see two sections: "People with Facebook access" and "People with task access." To add a new person, click the blue "Add New" button next to the relevant section. For simplicity, we'll focus on adding a full admin here, so use the button in the "People with Facebook access" area.
5. Search for the Person: A new window will pop up. Click "Next" and then type the name or email address of the person you want to add in the search bar. They must already have a personal Facebook profile and may need to be your friend on Facebook to appear in the search results.
6. Assign Full Control: After selecting the person, you’ll see a screen that outlines what they can do. To make them a full admin, you must toggle on the option that says, "Allow this person to have full control." Read the warning carefully - this gives them the ability to remove you from the Page.
7. Confirm and Send Invitation: Once you've toggled on full control, click "Give Access." Facebook will ask you to enter your personal account password to confirm the change for security reasons. After entering your password, the invitation is sent.

How to Add an Admin Using the Facebook Mobile App

If you’re working on the go, you can also add new admins directly from the Facebook app on your phone. The steps are very similar.

1. Open the Facebook App and Switch Profiles: Open the app and tap the menu icon (your profile picture with three horizontal lines, usually in the bottom-right). Tap the down arrow next to your name and select the Page you want to manage.
2. Navigate to Settings: Tap the menu icon again. Now scroll down and tap "Settings &, Privacy," then tap "Settings."
3. Go to Page Settings: On the Settings page, tap "Page Settings" at the top, right below your Page's name.
4. Find Page Access: Scroll down the list of options until you see "New Pages Experience." Under this heading, tap on "Page Access."
5. Invite the New Admin: Tap the "Add New" button next to "People with Facebook access." Follow the on-screen prompts, search for the person you want to add, and make sure to toggle on "Allow this person to have full control" before sending the invitation.
6. Confirm Your Password: Just like on desktop, you will need to re-enter your Facebook password to complete the process. The invitation is now on its way!

The Final Step: Accepting the Invitation

Once you send the invitation, your work is done, but the other person's has just begun. They will receive a notification on Facebook inviting them to manage your Page. They must click on this notification and accept the invitation to gain access.

Important: The invitation expires in 30 days. If they don't accept it within that window, you'll have to send it again. Once they accept, their profile picture will appear in the "Page Access" section of your dashboard, and they'll be able to start managing the Page immediately.

Best Practices for Keeping Your Page Secure

Adding more people to your Page is powerful, but it also introduces new potential security risks. Follow these simple rules to keep your business asset safe:

• Practice the Principle of Least Privilege: Always grant the minimum level of access someone needs to do their job. If a new hire only needs to respond to comments, give them "Community Activity" permissions via Task Access, not Full Control. This limits your exposure if their account is ever compromised.
• Only Grant Full Control to Those You Trust Implicitly: An Admin with full control can take over your Page entirely. This role is for business partners and owners, not interns or contractors.
• Conduct Regular Audits: On a quarterly basis, go to your "Page Access" settings and review who has permissions. If someone has left the company or their role has changed, remove or adjust their access immediately.
• Two-Factor Authentication is a Must: Make it a company policy that anyone with access to your Facebook Page must have two-factor authentication (2FA) enabled on their personal Facebook account. This simple step makes it exponentially harder for a hacker to gain control.

Final Thoughts

Bringing team members onto your Facebook page is a key step in growing your brand and efficiently managing your social media presence. By understanding the different access levels and following the right steps, you can confidently delegate tasks while keeping your Page secure and running smoothly.

Managing an active team across multiple social platforms introduces its own challenges, especially with comments and DMs flying in from all directions. When our team was juggling multiple inboxes, we built Postbase to streamline team collaboration. Our unified inbox gathers all your messages from every platform into one place, so your team can assign conversations, resolve customer issues, and reply to comments together without missing a single message. It makes an organized community management strategy so much easier to execute.

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