How to Change Admins on a Facebook Page

Managing who has access to your Facebook Page is one of the most fundamental tasks for any business or creator, yet it can be surprisingly confusing. This guide cuts through the noise and gives you a clear, step-by-step walkthrough on how to add, change, and remove admins and other roles on your Facebook Page, whether you're using the Classic layout or the New Pages Experience.

Understanding Facebook Page Roles: Who Should Get What Access?

Before you "just make someone an admin," it's smart to understand the different levels of access you can grant. Giving someone more power than they need can open your Page up to security risks, while not giving them enough can slow down your workflow. This is called the "principle of least privilege," and it's a great habit for managing your digital assets.

Facebook uses two main types of access: Task Access (for specific jobs) and Facebook Access (for more comprehensive management). On the New Pages Experience, this is clearly defined. On Classic Pages, it's just called "Page Roles." Here's how they generally break down, from most to least powerful.

Admin (or People with Facebook access &, Full Control)

• Manage all Page settings and information.
• Create, publish, and delete posts, Stories, and other content.
• Send messages as the Page.
• Respond to and delete comments and community activity.
• Run ads.
• View Page Insights and analytics.
• Most importantly: Add, manage, and remove other people from the Page, including other admins.

Who needs this? Only business owners or very senior, trusted team leaders. Be extremely cautious when assigning this role, as an admin can remove you from your own Page.

Editor (or People with Facebook access without Full Control)

This is a common role for your social media manager or primary content creator. An Editor can do almost everything an Admin can, with one critical exception: they cannot manage other Page roles. They can:

• Create, publish, and delete all types of content.
• Engage with the community (messages, comments).
• Run ads and view Insights.

Who needs this? Your SMM, marketing director, or primary content creator who manages the day-to-day operations of the Page but doesn't need to control permissions.

Moderator (or People with Task Access to Community Activity)

A Moderator's job is focused purely on community management. They keep the conversation clean and engaging. Their permissions are limited to:

• Responding to and deleting comments.
• Removing people who violate community standards from the Page.
• Responding to direct messages.
• Viewing Insights.

They cannot create or publish original content as the Page.

Who needs this? Community managers, customer service team members, or anyone hired specifically to monitor your comments and inbox.

Advertiser (or People with Task Access to Ads)

As the name implies, this role is tightly focused on creating and managing ad campaigns. An Advertiser can:

• Create, manage, and delete ads.
• View Insights to track ad performance.

They cannot publish organic content or manage community interactions.

Who needs this? Your internal ads specialist, a media buyer, or an external marketing agency running your Facebook Ads.

Analyst (or People with Task Access to Insights)

This is a view-only role for people who need to see how the Page is performing without being able to change anything. An Analyst can:

• View all Page Insights and analytics data.
• See who has published on the Page.

That's it. They can't post, comment, send messages, or run ads.

Who needs this? Stakeholders, leadership, marketing executives, or data analysts who need to pull reports without having day-to-day management duties.

How to Add an Admin to Your Facebook Page (Step-by-Step Guide)

Facebook currently has two different interfaces for Pages: the "New Pages Experience" and the "Classic Pages." The steps are slightly different for each, so we'll cover both. Identify which version you have and follow the relevant instructions.

For the New Pages Experience (The Current Default)

If your Page interface feels more like a personal profile where you have to "switch" into it, you're using the New Pages Experience.

1. Switch to Your Page: Click your profile picture in the top-right corner of Facebook and select "See all profiles." Then, choose the Page you want to manage.
2. Go to the Professional Dashboard: Once you're viewing Facebook as your Page, click the "Manage" button near the top of your Page, or navigate to the "Professional Dashboard" from the left-hand menu.
3. Find Page Access: In the dashboard menu on the left, find the "Your Tools" section and click on "Page Access."
4. Add a New Person: At the top, you'll see options for "People with Facebook access" and "People with task access." Click the "Add New" button next to the relevant option.
5. Search for the User: A search box will appear. Type the name or email address of the person you want to add. Select them from the list when they appear.
6. Assign Permissions: This is the most important step. A screen will show you what permissions this role will have. For Admin access, you will need to grant them "Facebook access" and then toggle the switch for "Full control." Facebook will clearly warn you what this means. For other roles, you can grant task-based access without full control.
7. Send the Invitation: After selecting the correct permissions, click "Grant Access." You will need to re-enter your Facebook password to confirm the action.

The person will receive a notification and an email to accept the invitation. Their access will be listed as "pending" until they approve it. They have 30 days to accept before the invitation expires.

For Classic Pages (The Older Version)

If your Page has a distinct left-hand menu with options like "Settings," "Inbox," and "Notifications" right on the main page view, you're likely using the Classic format.

1. Navigate directly to your Facebook Page from your personal account.
2. In the menu on the left side of the screen, scroll down and click on "Settings."
3. In the Settings menu, click on "Page Roles" (it's usually about halfway down the list).
4. Under the "Assign a new Page role" section, start typing the name or email address of the person you want to add into the text box. They must have a Facebook account. If you aren't Facebook friends with them, using their email address is the most reliable method.
5. To the right of the name box, there is a dropdown menu that usually defaults to "Editor." Click this and select "Admin." Review what this role can do.
6. Click the blue "Add" button. Facebook will prompt you to enter your password to confirm that you are authorized to make this change.

Just like with the New Pages Experience, the person you invited will receive a notification and must accept the role before they can start managing the Page.

How to Remove an Admin from Your Facebook Page

Removing someone's access is just as important as adding it, especially when an employee or agency partner leaves your team. The process is straightforward.

For the New Pages Experience

1. Switch to managing your Page.
2. Go to your Professional Dashboard and click on "Page Access."
3. You'll see a list of everyone with access to your Page. Find the person you want to remove.
4. Click the three-dot icon (...) to the right of their name.
5. From the dropdown menu, select "Remove Access."
6. A confirmation pop-up will appear. You'll need to re-enter your password to finalize the removal. Once you confirm, their access is revoked instantly.

For Classic Pages

1. Go to your Page's "Settings" and then click on "Page Roles."
2. Scroll down to the "Existing Page Roles" section. This list shows everyone who currently has access.
3. Find the person you want to remove and click the "Edit" button next to their name.
4. At the bottom left of their entry, you'll see a blue "Remove" button. Click it.
5. A confirmation box will pop up. Click "Confirm" and enter your password. Their access will be removed immediately.

Best Practices and Pro Tips for Managing Permissions

Assigning roles feels simple, but a few strategic habits can prevent major headaches down the line.

• Audit Your Roles Regularly: At least twice a year, review the lists under "Page Access" or "Page Roles." Pages that have been around a while often collect a long list of ex-employees, old agencies, and forgotten freelancers. Clean house and remove anyone who no longer needs access.
• Never Share Your Personal Login: Don't give someone your Facebook login details so they can manage your page. Always use the official Page Roles system. It's more secure, auditable, and ensures you retain control.
• Have More Than One Admin: For business pages, always have at least two trusted individuals with Admin-level access. This prevents a single point of failure. If the sole admin loses access to their personal Facebook account, gets sick, or leaves the company suddenly, you could be permanently locked out of your Page.
• Communicate Before You Act: When sending an invitation, give the person a heads-up so they know to look for it. When removing someone, if it's amicable (like an employee leaving), let them know you'll be revoking their access as part of their offboarding process. It’s professional courtesy.

Final Thoughts

Managing who can access and control your Facebook Page is a vital business skill that protects your brand's security and ensures your team can work efficiently. By understanding the different roles and knowing the exact steps to add or remove people, you can keep your Page secure and your workflow smooth.

Once you've set up the right permissions for all your collaborators on Facebook, the next challenge is managing the actual workflow. Juggling content approvals, scheduling, and responding to messages can be chaotic, even with the right team. This is exactly why we built Postbase. Our visual calendar makes it easy for your whole team to see the content plan at a glance, and our unified inbox brings all your comments and DMs into one place, so nothing gets missed. It helps the team you just empowered work better together.