How to Add an Admin to a Facebook Event

Running a Facebook event by yourself is a lot of work, but adding a team member to help you manage the details can be a complete game-changer. Sharing the load doesn't have to be complicated, and in this guide, we’ll walk you through exactly how to add a co-host to your event. We’ll cover the step-by-step process on both desktop and mobile, explain what a co-host can and can’t do, and share some tips for making your collaboration a success.

Why Add a Co-Host to Your Facebook Event?

On the surface, adding a co-host seems like a simple way to get some help. But the strategic benefits go much deeper than just sharing a password. Delegating admin access to a partner, speaker, or trusted team member can directly impact your event's reach, engagement, and overall success. Before we get into the "how," let's cover the "why."

1. Divide and Conquer the Workload

Event management comes with a long to-do list. An active co-host can split these responsibilities with you, making everything more manageable. Here’s a bit of what they can help with:

• Moderating Discussion: They can answer questions from attendees, respond to comments, and remove spammy posts. This keeps the event page discussion clean and supportive.
• Posting Updates: Your co-host can share important announcements, post reminder graphics, or go live within the event page to build hype.
• Guest List Management: For private events, they can approve requests from people who want to join.
• Engaging Attendees: They can act as a second point of contact, ensuring no question goes unanswered and helping build a sense of community before the event even begins.

This allows you, the original host, to focus on the big-picture items like finalizing presentations or coordinating logistics, knowing that the online community is in good hands.

2. Expand Your Reach and Visibility

When you add a person or a Page as a co-host, your event doesn't just show up on your timeline - it appears on theirs, too. This instantly puts your event in front of a new, relevant audience. Consider these scenarios:

• Collaborating with another brand? Making their Facebook Page a co-host means the event will be listed on their official Page and seen by all of their followers.
• Featuring a guest speaker? Adding their personal profile or Page as a co-host introduces their network to your event, tapping into their audience's trust and interest.

Each co-host acts as a built-in promotional channel, amplifying your message organically and adding a layer of social proof that you couldn’t achieve on your own.

3. Boost Credibility and Trust

Partnering with a respected individual or business lends immediate credibility to your event. When attendees see a familiar, trusted name or brand listed as a co-host, it can instantly increase their interest and confidence in attending. It signals that your event is a legitimate, high-quality gathering endorsed by others in your industry.

Understanding Roles: Event Host vs. Co-Host

Before you start adding people, it’s important to understand the different permission levels. Facebook distinguishes between the primary host (the person who created the event) and the co-hosts (the admins you add later). One role has full power, while the other serves as a trusted deputy.

The Host: The Original Creator

If you create the event, you are the original host. You hold all the power and have ultimate control over every aspect of the event. Specifically, the host is the only one who can:

• Cancel the event: Only the original creator can delete or cancel the event entirely.
• Edit privacy settings: The host decides whether the event is public or private.
• Add or remove other co-hosts: You control who gets admin access and who doesn't. A co-host cannot add another co-host.
• Manage ticketing: If it's a paid event, the original host is in charge of setting up ticket sales and managing the financial settings.

The Co-Host: The Trusted Admin

A co-host has significant management powers but with some key limitations. They are intended to help manage and promote the event, not control it. A co-host can do the following:

• Edit event details: They can change the event name, description, date, time, and location.
• Post content: They can post announcements, photos, and videos to the event page discussion.
• Invite guests: They can invite their friends (or, if they are a Page, share the event widely).
• Add the event to their Page: If the co-host is a Page, the event automatically appears in that Page's "Events" tab.
• View the guest list: They can see who has RSVP'd as "Going" or "Interested."

Think of it this way: the host built the house, and co-hosts are trusted family members with a key who can help prepare for the party. They can rearrange furniture and welcome guests, but they can't sell the house.

How to Add an Admin to a Facebook Event: Step-by-Step Guide

The process for adding a co-host is straightforward, whether you're working on your computer or on the go with your phone. Let's walk through both methods.

Adding a Co-Host on a Desktop Computer

Using a computer gives you the most screen real estate and makes navigating the settings menu easy. Here's how to do it:

1. Navigate to the Facebook event page you created.
2. Find and click the "Edit" button, located just below the event's cover photo.
3. This will open the event editor window. Stay on the "Details" tab on the left-hand menu.
4. Scroll down until you see the "Co-hosts" field. It's usually located under the "Additional Details" section.
5. Click into the text box and begin typing the name of the friend or Facebook Page you want to add. Facebook will suggest matching profiles from your friends' list or pages you follow.
6. Select the correct person or page from the dropdown menu. You can repeat this process to add multiple co-hosts.
7. Once you've added everyone you want, scroll to the bottom of the page and click the "Update" button to save your changes.

Your work is done, but remember: the person or page you invited must formally accept the co-host invitation. They will receive a notification prompting them to confirm. The event won't appear on their profile or page until they do.

Adding a Co-Host on the Facebook Mobile App (iOS and Android)

The mobile process is just as simple, though the buttons are in slightly different places. These steps work for both iPhone and Android devices.

1. Open the Facebook app and navigate to your event.
2. Under the event title and details, tap the "Manage" button. This will take you to your event's admin settings.
3. Tap on "Edit" at the top of the manager tool menu.
4. Scroll down the event settings page until you find the "Co-hosts" option. Tap on it.
5. In the search bar, type the name of the friend or Page you want to add as a co-host.
6. Select them from the results list that appears. Tap the checkbox next to each profile you want to invite.
7. After selecting your new co-host(s), tap "Done" in the top right corner.
8. Finally, be sure to hit "Save" on the main edit page to finalize your changes.

Just like with the desktop process, an invitation is immediately sent out. Let your new co-host know they should check their Facebook notifications to accept the role.

Best Practices for Working With an Event Co-Host

Simply adding an admin isn't quite enough to guarantee a smooth collaboration. To make the partnership truly effective, follow a few best practices that set clear expectations and keep everyone aligned.

1. Have a Conversation First

Don’t surprise someone with a co-host invitation out of the blue. Reach out beforehand with a direct message to explain why you want to partner with them and what you'd expect from them as a co-host. Will they primarily be lending their name for visibility, or do you need them to be actively posting content and responding to comments? Setting clear expectations upfront prevents confusion down the line.

2. Choose Relevant Partners

Select co-hosts who are directly relevant to your event’s theme and audience. If you’re hosting a local market, partnering with participating vendors or community pages makes perfect sense. If it’s a business webinar, co-hosting with your guest speaker or a sponsoring company is a natural fit. A relevant co-host's audience is far more likely to be interested in your event, making their promotional power much more effective.

3. Coordinate Your Content Plan

You and your co-host shouldn’t be guessing who will post what. Avoid duplicate announcements or, even worse, long periods of silence by creating a simple content plan. This can be as informal as a shared document or a dedicated group chat where you outline key posts, such as:

• Reminder posts ("Only one week until the event!")
• Speaker introductions or exhibitor spotlights.
• Frequently asked questions and their answers.
• Interactive posts like polls or "ask me anything" sessions.

A little coordination goes a long way in presenting a unified, professional front.

Final Thoughts

Adding a co-host to your Facebook event is a smart and simple way to share management duties, expand your promotional reach, and add credibility. By following the clear steps for desktop or mobile, you can quickly get your team in place and distribute the workload, allowing you to focus on creating an amazing experience for your attendees.

While assigning roles is done within Facebook, coordinating all the promotional posts for your event across Instagram, TikTok, and other platforms can get chaotic pretty quickly. That's why we built our visual calendar to put your entire social media strategy in one clear view. When planning an event, you can use our platform to schedule all your promotional pushes weeks in advance, ensuring you're hitting every platform with consistent messaging so nothing slips through the cracks. It turns a complex campaign into a simple, predictable workflow, designed right from the start by Postbase.