How to Add an Admin to a Facebook Page on Mobile

Managing a Facebook Page alone can feel like a nonstop juggling act, but adding another person to help is straightforward, and you can do it right from your phone. Whether you're in line for coffee or sitting on your couch, granting admin access can be done in just a few taps. This guide will walk you through every step on your mobile device and explain the different roles and how to overcome common issues so you can confidently add your team.

Why Add Another Admin to Your Facebook Page?

Running a successful Facebook Page is more than just posting now and then. It involves content creation, community management, responding to messages, running ads, and analyzing performance. That's a lot for one person to handle. Bringing another person on board, like a virtual assistant, social media manager, or a business partner, can make a huge difference.

Here's why it's a smart move:

• Share the Workload: The most obvious benefit. Delegating tasks like scheduling posts or responding to comments frees you up to focus on big-picture strategy.
• Better Content and Engagement: More people means more ideas and faster response times. Someone can be creating a post while another is answering DMs, leading to a more active and engaging page.
• Boost Security: Having a second trusted admin acts as a backup. If you ever get locked out of your personal account, another admin can still manage the page and even help you regain access. It's a safety net you hope you never need, but you'll be glad it's there if you do.
• Scale Your Operations: As your business grows, you'll need a team to manage it. Getting comfortable with assigning page roles early sets you up for future growth, whether you're hiring an agency or building an in-house marketing team.

A Quick Guide to Facebook Page Roles

Before you add someone, you need to understand what they'll be able to do. Facebook offers several roles, and giving someone "full control" as an Admin isn't always necessary. The basic rule is to grant only the level of access someone truly needs to do their job. Think of it as giving out keys: you wouldn't give a house guest the key to your safe.

Here's a simple breakdown of the most common roles:

• Admin (Full Control): This is the highest level of access. An Admin can do absolutely everything, including assigning roles to others, changing page settings, and even deleting the page permanently. Give this role only to people you trust completely, like a business co-owner.
• Editor: An Editor can create and delete posts, go live, respond to comments, send messages as the Page, run ads, and view performance insights. The only thing they can't do is manage page settings and roles. This is the perfect role for a social media manager or content creator.
• Moderator: This role is focused on community management. A Moderator can respond to comments, delete inappropriate comments, and send messages as the Page. They can also create ads and view insights but can't create original posts. This is ideal for someone focused solely on customer service or engagement.
• Advertiser: As the name suggests, this role is for someone managing your ad campaigns. They can create and manage ads and view insights to see how they're performing. They cannot post organically or manage community interactions. It's the right choice for an external ads specialist or agency.
• Analyst: This is a read-only role. An Analyst can see the page's performance metrics and insights, including who has posted content. They cannot publish content, comment, or do anything else on the page. It's great for stakeholders or team members who just need to see performance data for reports.

How to Add an Admin to Your Facebook Page Using the Mobile App

Let's get right into the process. The following steps are for the current "New Pages Experience" on Facebook, which most pages have migrated to. You'll need to be an existing admin of the Page to add another person.

1. Switch to Your Page's Profile
2. Open your Facebook app. In the bottom right (on iPhone) or top right (on Android), tap your profile picture to open the menu. At the top of the menu, you should see your name and your Page's name. Tap the arrow or icon to switch from your personal profile to managing your Page.
3. Navigate to the Professional Dashboard
4. Once you're in your Page's profile, tap your Page's profile picture again in the bottom right (or top right) corner to open the menu. From there, select "Professional Dashboard." This is your control center for all of your Page's professional tools and settings.
5. Find 'Page Access'
6. Scroll down within the Professional Dashboard until you find the "Your Tools" section. Tap on "Page Access." This screen will show you everyone who currently has access to your Page and their assigned role.
7. Invite a New Person
8. At the top, next to "People with Facebook access," tap the "Add New" button. You'll see an informational screen explaining what adding a new admin means. Read it over and tap "Next."
9. Search for and Select the Person
10. A search bar will appear. Start typing the name or email address associated with the Facebook account of the person you want to add. Facebook will suggest profiles as you type. Once you find the correct person, tap their profile.
11. Assign Their Role and Grant Access
12. This is the most important step. On the "Invite person" screen, you'll see a list of things this person will be able to manage, such as Content, Messages, Community Activity, Ads, and Insights. Below that list, there is a very important toggle: "Allow this person to also have full control."
13. If you turn this on, you are making them an Admin. If you leave it off, they will have permissions similar to an Editor. Choose carefully based on the guide to roles above, then tap "Give Access."
14. Confirm with Your Password
15. For security, Facebook will ask you to enter your personal profile's password to confirm that you're authorized to make this change. Enter it and tap "Confirm."
16. The Invitation is Sent
17. That's it! The invitation has been sent. It will appear as "Pending" in your Page Access screen until the person accepts it. The invitation expires in 30 days, so give them a heads-up that it's coming.

What the New Admin Needs to Do

Your work is done, but the person you invited has one final step. They need to accept the role.

They will receive a notification on Facebook telling them, "[Your Page Name] has invited you to manage this Page." All they need to do is tap that notification. They'll see a screen that explains the access they're being granted. They must tap "Review Invitation" and then "Accept."

Once accepted, their role becomes active immediately, and they can start managing the Page according to the permissions you've given them.

Stuck? Common Problems and How to Fix Them

Sometimes, things don't go as planned. Here are a few common hiccups and what to do about them.

"I can't find the person I want to add."

This is an annoying but frequent issue. First, make sure you're spelling their name correctly. If that's not the problem, try asking for the email address they use for their Facebook account and search for that instead. It also helps if the person has "Liked" your Page, as this makes them easier for Facebook's system to find.

"The 'Add New' button is missing or I can't click it."

If you can't add someone new, it almost always means you aren't an Admin yourself. Only users with full Admin access can manage Page roles and add new people. You might be an Editor or hold another role. Check your own permissions under "Page Access" or ask another admin to make the change.

"They said they never received the invitation."

First, ask them to check their notifications thoroughly by tapping the bell icon in their Facebook app. If it's not there, remind them that invitations expire after 30 days, so you may need to resend it. You can do this by going back to the "Page Access" screen, tapping the pending invitation, and selecting "Resend Invitation."

Best Practices for Securely Managing Page Admins

As you build your team, maintaining control and security of your page is top priority. An accidental click or a malicious actor can do serious damage.

• Use the "Least Privilege" Principle: Don't give everyone an Admin role just because it's easier. Give each person the minimum level of access they need to perform their duties. Your social media manager probably only needs to be an Editor, not an Admin.
• Conduct Regular Audits: Set a calendar reminder every quarter or six months to review who has access to your Page. If a contractor's project is finished or an employee has left the company, remove their access immediately.
• Insist on Two-Factor Authentication (2FA): Encourage everyone with access to your Page - especially Admins and Editors - to enable 2FA on their personal Facebook accounts. This adds a critical layer of security that protects their account, and by extension, your Page from being compromised.

Final Thoughts

Adding an admin to your Facebook Page from your mobile device is a quick and effective way to delegate tasks, grow your team, and scale your social media efforts. By understanding the different page roles and following these simple steps, you can share the workload securely without ever being tied to a desktop.

As your team grows, managing who posts what and responding to your community across different platforms can get chaotic. This is exactly why we built Postbase. Our visual content calendar shows your whole team what's scheduled, while our unified inbox brings all your comments and DMs into one place so nothing gets missed. It helps your newly expanded team work together smoothly, keeping your brand consistent and your audience engaged.