How to Add Social Media Icons to an Email Signature
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.

A long, messy Facebook URL is hard to remember, looks unprofessional, and is a pain to share. Creating a custom, short URL - often called a vanity URL - makes your profile or page instantly recognizable and easier for people to find. This guide walks you through the simple steps to claim a clean URL for your personal profile and your business page, so you can start sharing it confidently.
You might not give your Facebook URL much thought, but it's one of the first things people see when they search for you or land on your business page. A default Facebook URL often looks like this:
facebook.com/profile.php?id=100001234567890
Compare that to a clean, custom URL:
facebook.com/YourName or facebook.com/YourBrand
The difference is clear. A custom, short URL isn't just a minor cosmetic tweak, it's a small but powerful branding tool. Here’s why getting it right is so important:
facebook.com/yourbrand, there's no question about who they're connecting with. Consistency across platforms is huge, and claiming your username on Facebook helps solidify your digital footprint.Essentially, your URL is like a digital address. You want one that’s simple, direct, and leads people exactly where they need to go without any confusion.
Before you jump into the settings, it's good to know the difference between a personal profile URL and a business page URL. The process for creating a custom URL is similar for both, but their purpose is entirely different.
You'll need to set the custom URL, or "username," for each one separately. Let’s get it done.
A custom URL for your personal profile replaces that clumsy, number-based address with a clean one based on your name or a consistent handle. Facebook calls this your "username." It's easy to set up, but you can only change it once in a while, so choose wisely.
Here’s the step-by-step process:
Log in to your Facebook account on a desktop computer. The settings are much easier to navigate on a desktop than on the mobile app. Click your profile picture in the top-right corner of the screen, and from the dropdown menu, select Settings &, Privacy, then click Settings.
Facebook has moved most general settings into its Meta Accounts Center. From the Settings menu, you should see a large box on the left labeled "Accounts Center." Click on that, or click on the See more in Accounts Center link.
Once you're in the Accounts Center, click on Profiles. You might see both a Facebook and an Instagram profile if they are linked. Click your Facebook profile. On the next screen, you'll see options for your Name, Username, Profile picture, and Avatar. Click on Username.
This is where you'll create your custom URL. In the text box, type the username you want. This username will appear after facebook.com/. As you type, Facebook will automatically check if it's available. If it is, you'll see a green checkmark or an "is available" message. If not, you’ll get a red X and need to try a different variation.
Keep these rules in mind:
John.Smith.FirstNameLastName or FirstName.LastName.Once you've found an available username you're happy with, click the Done button. That’s it! Your new, short URL is now active. You can test it by typing facebook.com/your.new.username into a new browser tab. It will lead directly to your profile.
A custom URL for your business page is non-negotiable for serious branding. It’s what you’ll print on marketing materials, link to from your website, and share with your followers. The process is straightforward, but you must be an admin of the page to make this change.
Like with personal profiles, this username becomes your page's unique URL. For this, it’s best done on a desktop.
First, navigate to the Facebook Page you want to edit. In the left-hand menu, scroll down to find "Settings". If it's your first time doing this, Facebook might prompt you to switch to managing the page directly.
Inside the page Settings menu, you'll land on the "General Page Settings" tab by default. This is where you should find the "Username" option, right below the page "Name." Click the Edit link next to it.
An input box will appear. Here, you'll type the username you want for your business page. Ideally, this should be your exact business name. Facebook will validate its availability in real-time. A green checkmark means you're good to go, a red notification means it's already taken.
YourBrandName if it's available. If it’s taken, try adding a slight but logical variation, like YourBrandNameHQ (for headquarters) or YourBrandNameUSA.Once you’ve settled on an available username, click the Save Changes button. Facebook will confirm the change, and your page now has a professional, easy-to-share URL: facebook.com/YourPageUsername.
While creating a custom Facebook URL is the first and most important step, sometimes you need more from your links. Generic link shorteners like Bitly or custom URL shorteners like Rebrandly can add another layer of utility, especially for marketing campaigns. This is an optional but powerful step for marketers.
Why would you shorten an already short URL? There are three main reasons:
facebook.com/YourBrand, you don't know who clicked it or where they came from. If you run that link through a shortener and get something like bit.ly/FB-Campaign, you can track the number of clicks, the geographic location of the clickers, and referrals. This is invaluable data for measuring the ROI of your social promotions.yourbrand.co/connect). Sharing this is not only amazing for branding but also builds trust, as users can see the link belongs to you before clicking.The process is simple: take your new, clean Facebook URL, paste it into the link shortener of your choice, and generate the new tracking link. This technique combines a professional Facebook presence with the data-driven insights needed for effective marketing.
Creating a short, custom URL for your Facebook Profile and Business Page is a foundational step in building a strong, professional digital presence. It’s a simple change that makes you easy to find, strengthens your brand identity, and replaces a clunky, forgettable web address with a clean, memorable one.
Once you've polished your Facebook URL, the next step is making sure you're consistently sharing great content on the platform. At our company, instead of jumping between apps and spreadsheets, we use Postbase to plan all our content - including for our pages with those nice new URLs - from a clean, visual calendar. It saves us hours and helps keep our brand message sharp across all platforms.
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.
Record clear audio for Instagram Reels with this guide. Learn actionable steps to create professional-sounding audio, using just your phone or upgraded gear.
Check your Instagram profile interactions to see what your audience loves. Discover where to find these insights and use them to make smarter content decisions.
Requesting an Instagram username? Learn strategies from trademark claims to negotiation for securing your ideal handle. Get the steps to boost your brand today!
Attract your ideal audience on Instagram with our guide. Discover steps to define, find, and engage followers who buy and believe in your brand.
Activate Instagram Insights to boost your content strategy. Learn how to turn it on, what to analyze, and use data to grow your account effectively.
Wrestling with social media? It doesn’t have to be this hard. Plan your content, schedule posts, respond to comments, and analyze performance — all in one simple, easy-to-use tool.