How to Change Page Manager on Facebook

Need to add, remove, or change someone's permissions on your Facebook Page? You're in the right place. Navigating Meta's ever-changing interface can feel unnecessarily confusing, especially when you're just trying to make a simple adjustment to your team's access. This guide breaks down exactly how to manage page roles, step-by-step, for both the current New Pages Experience and the legacy Classic page setup.

First Things First: Understand Facebook's New Permissions System

Meta has slowly rolled out the "New Pages Experience," which changes how you manage permissions. Instead of the old "Page Roles" (like Admin, Editor, Moderator), the new system is divided into two primary types of access: Facebook Access and Task Access. Understanding the difference is the most important part of getting this right.

Facebook Access (Full Control)

Think of this as the equivalent of the old Admin role, but more powerful. Someone with Facebook Access can do everything you can do on the Page, including:

• Switch into the Page profile and manage it directly on Facebook.
• Create and delete posts, Stories, and other content.
• Send and respond to messages and comments.
• Run ads, view insights, and manage Page settings.
• Most importantly: Add or remove other people with Facebook Access or Task Access.

You should only give Facebook Access to people you trust completely, like a business partner or your primary social media manager. Giving someone this level of access gives them the keys to your entire Facebook presence for that Page.

Task Access (Partial or Specific Control)

This is the more flexible option and is perfect for team members, agencies, or freelancers who only need to handle specific responsibilities. Think of it as a set menu of permissions. You can grant someone access to manage certain tasks without giving them full control of the Page. The tasks are broken down into categories:

• Content: Create, manage, or delete posts, Stories, and other content.
• Messages & Community Activity: Send messages, reply to comments, remove unwanted comments, and manage other community activities.
• Ads: Create, manage, and delete ads.
• Insights: View page performance metrics and audience data via Creator Studio and Meta Business Suite.

A person with Task Access manages the Page from their own profile or through tools like Meta Business Suite. They cannot switch into the Page's profile directly on Facebook, and they cannot manage permissions for other users. This method grants access without handing over full ownership, which is ideal for most collaborative situations.

How to Change a Page Manager on Facebook (New Pages Experience)

If your Page has been updated, you'll be managing it from a Profile-style interface. The settings are found in your Page's professional dashboard. Remember, you must have Full Control (Facebook Access) to add, change, or remove other managers.

Here's the step-by-step process:

Step 1: Switch to Your Page's Profile

Before you can find the settings, you must be "acting" as your Page. Click on your profile picture in the top-right corner of Facebook and select "See all profiles," then click the name of the Page you want to manage.

Step 2: Access Your Page's Professional Dashboard

Once you are viewing Facebook "as" your Page, click on your Page's profile picture in the top-right again. From the menu that appears, click "Settings & privacy," then "Settings."

On the Settings page (which should now show your Page's name at the top), find and click on "New Pages Experience" in the left-hand navigation menu. From there, select "Page Access."

Adding a New User

To Grant Full Control (Facebook Access):

1. On the "Page Access" screen, find the "People with Facebook access" section and click the "Add New" button.
2. A screen will pop up explaining what Facebook Access means. Click "Next."
3. In the search bar, type the name or email address of the person you want to add and select them from the list.
4. The next screen allows you to read over the permissions. You'll see a toggle for "Allow this person to have full control." You must enable this to give them Admin-level access.
5. Click "Give Access." You'll be prompted to enter your Facebook password to confirm the change.
6. An invitation will be sent to the user. They have 31 days to accept it before it expires.

To Grant Limited Control (Task Access):

1. On the "Page Access" screen, look for the "People with task access" section and click the "Add New" button.
2. Click "Next" on the pop-up screen.
3. Search for the person by name or email and select them.
4. This is the key step: Instead of giving full control, you'll see a list of toggles for specific tasks (Content, Messages, etc.). Turn on the permissions you want to grant this person.
5. Click "Give Access" and enter your password to confirm. They will receive an invitation to accept the specific permissions.

Modifying or Removing a User's Access

1. Navigate back to the "Page Access" section following the steps above.
2. Find the person whose access you want to change or remove in either the "Facebook access" or "Task access" list.
3. Click the three-dot icon next to their name.
4. A dropdown menu will give you two options: "Change access level" or "Remove access."
5. If you select "Change access level," you can add or remove permissions for that user. If you select "Remove access," they will immediately lose all management rights to the page.
6. You may be prompted for your password again to finalize the change.

Managing Access on a Classic Facebook Page

If you're still using the older "Classic" page format, the process is a bit different. Access is defined by fixed roles like Admin, Editor, Moderator, Advertiser, and Analyst, each with a pre-set level of permission.

1. Go to your Facebook Page while logged into your personal profile.
2. In the left-hand menu under "Manage Page," find and click on "Settings."
3. In the Settings menu, click on "Page Roles."
4. You'll see a section called "Assign a New Page Role." Type the name or email of the person you want to add into the box.
5. A dropdown menu will appear to the right of the name box. Click it and select the desired role (e.g., Editor, Moderator, Admin).
6. Click the "Add" button and enter your password to confirm.

To change or remove an existing role on a Classic Page, find the user in the "Existing Page Roles" section and click the "Edit" button next to their name. You can then change their role from the dropdown or click "Remove" to delete them from the Page entirely.

Best Practices for Secure Page Management

Managing who has access to your social media is more than just a settings change - it's a matter of brand security. As you grow, keeping your permissions organized prevents mistakes and protects your digital assets.

1. Always Have at Least Two Admins (with Full Control)

What happens if your only Admin gets locked out of their Facebook account, forgets their password, or leaves the company unexpectedly? You could permanently lose control of your Page. Always assign Facebook Access (Full Control) to at least two trusted individuals, like the business owner and a key manager. This redundancy acts as a critical failsafe.

2. Practice the Principle of Least Privilege

This sounds technical, but it's a simple concept: only give people the exact permissions they need to do their job, and nothing more. If your new marketing intern only needs to schedule posts and respond to comments, grant them Task Access for "Content" and "Messages." Don't give them Full Control just because it's easier. This minimizes the risk of someone accidentally deleting something important or changing a setting they shouldn't.

3. Conduct Regular Access Audits

Set a calendar reminder to review your Page access every quarter or twice a year. Go through the list of everyone who has permissions and ask:

• Does this person still work with us?
• Is their role the same?
• Do they still need this level of access?

This simple check-up helps you catch and remove outdated permissions for former employees, old agencies, or freelancers whose projects have ended, closing potential security gaps.

4. Set Up a Clear Offboarding Process

When a team member or contractor departs, removing their social media access should be as routine as collecting their laptop. Make "Remove from Social Media Pages" a mandatory checklist item in your employee offboarding process. It's easy to forget, but leaving access open is a significant security risk for your brand.

Final Thoughts

Mastering how to change a page manager on Facebook comes down to understanding the difference between full and partial control and remembering where to find the "Page Access" settings. By regularly auditing these permissions and granting access thoughtfully, you create a secure and efficient workflow for your entire team.

Managing permissions keeps access secure, but collaborating efficiently is what truly builds momentum. To help with this, we built Postbase with team collaboration in mind. Instead of bouncing between apps, you can handle comments and DMs from all your platforms in one unified inbox and even assign conversations to specific teammates right inside the tool. It streamlines the whole process so your team can focus on engaging with your community, not on juggling multiple logins.