How to Change Admin Access on Facebook

Managing who has the keys to your Facebook Page can feel a little stressful, but changing admin access is a straightforward process once you know where to look. Whether you're bringing a new team member onboard, adjusting responsibilities, or parting ways with a collaborator, this guide will walk you through exactly how to add, change, and remove access to your Facebook Page. We'll cover the different types of roles available and the best practices for keeping your Page secure.

First, Understand Facebook Page Roles and Permissions

Before you give someone access, it's helpful to know what each role can do. Meta has transitioned from the classic Page roles (like Admin, Editor, Moderator) to a more granular system within the Meta Business Suite. You'll now see access defined in two main ways: Facebook access and Task access.

Facebook Access: The Modern Page Roles

This is for people who need to work directly on Facebook. It's broken down into two main permission levels.

• Full Control (Equivalent to the old "Admin" role): This is the highest level of access you can grant. The user can do absolutely everything, including managing content, messages, ads, insights, and settings. Most importantly, someone with full control can add or remove other people, including other admins. You should only give this permission to people you completely trust.
• Partial Control (Equivalent to Editor, Moderator, Advertiser): This option lets you customize what the person can do. Instead of giving them the keys to the entire house, you're just giving them keys to specific rooms. You can choose permissions for:
  • Content: Create, manage, or delete posts, Stories, and more.
  • Messages: Send and respond to messages as the Page.
  • Community Activity: Review and respond to comments, remove unwanted comments, and ban people.
  • Ads: Create, manage, and delete ads.
  • Insights: View Page performance and audience analytics.

Task Access: For Managing Specific Tools

This is a more limited level of permission designed for people or partners who manage specific business assets on your behalf, like your ad account or catalog. They don't get to manage the Page directly on Facebook, but they can work within tools like Business Suite or Ads Manager to perform their jobs.

It's a great option for agencies or freelance contractors who don't need to post as your Page but need to run campaigns.

How to Change Admin Access in Meta Business Suite (The Recommended Method)

Meta Business Suite is now the central hub for managing your professional tools. It's the most reliable and up-to-date place to manage your Page permissions. Here's a step-by-step guide to adding and managing people.

Step 1: Navigate to Your Business Settings

First, go to Meta Business Suite. You can access it by visiting business.facebook.com. Make sure you're logged into the correct Facebook account associated with the Page you want to manage.

• In the bottom-left menu, click on the Settings gear icon.
• From the Settings menu, click on People.

Step 2: Add a New Person to Your Business Account

This 'People' dashboard shows everyone who has access to your business assets. To add someone new:

1. Click the blue "Add people" button in the top right corner.
2. A pop-up window will appear asking you to enter the person's email address. It's important to use the email address they use for their Facebook account. Don't worry, this doesn't give you access to their personal profile, it just helps Facebook identify them.
3. Click "Next."

Step 3: Assign the Right Level of Access

This is where you'll decide what permissions to give them. You'll see several options that correspond to the roles we discussed earlier.

• If You Need to Grant Admin Access:
  • In the "Assign business account role" section, you can select whether you want to assign them "partial access" or "app and integration access." For typical Page tasks, "partial access" is the place to start.
  • Click "Next". You will now assign access to specific assets like your page or ad account.
  • Select the Facebook Page from the list on the left.
  • On the right side, toggle on the permissions you want them to have. To grant full admin access, toggle on "Full Control" at the bottom. This will automatically select all other permissions.
• If You Only Need to Grant Partial Access (like an Editor or Moderator):
  • Follow the same steps above, but instead of selecting "Full Control," manually toggle on only the specific tasks they need. For example, toggle on "Content" and "Messages" for a community manager.

After you’ve configured their access, click "Next." You can review the invitation on the final screen before clicking "Send Request." The person will receive an invitation via email and a notification on Facebook, which they must accept to gain access.

How to Change or Remove Someone's Access

What if you need to adjust permissions for an existing collaborator or remove them entirely? The process is just as simple.

1. Navigate back to the People section within your Business Suite Settings.
2. Find the person's name in the list and click on it.
3. A panel on the right will appear, showing you all the assets they have access to.
4. To change their access: Click the name of the Page under "Assigned assets". You can then see a list of toggles for all their current permissions. Simply toggle switches on or off to adjust their role and then click "Save".
5. To remove a person completely: In the top-right corner of their profile panel (when you click their name), click the three dots icon (...) and select "Remove." This instantly revokes all of their access to all assets within your Business Account.

Managing Page Roles from the Page Itself (Classic Method)

While Meta pushes everyone towards Business Suite, some users may still find it more intuitive to manage roles directly from their Page settings, especially if they haven't fully transitioned to a Business Account. The steps are slightly different.

1. Go to your Facebook Page.
2. In the left-hand menu under "Manage Page," find and click on Professional Dashboard.
3. In the Professional Dashboard menu, scroll down until you find the Tools section and click on Page Access.
4. Here you'll see a list of "People with Facebook access." Click the "Add New" button.
5. Search for the person by their name or email address and select the correct profile.
6. You'll then be able to choose whether to give them "Full control" (Admin) or grant them specific task access.
7. Confirm your selection and you may be prompted to enter your Facebook password for security.

To change or remove access using this method, simply go back to the Page Access screen, click the three dots next to the person's name, and choose either "Change access level" or "Remove access."

Best Practices for Managing Your Page Security

Knowing how to change access is one thing, managing it smartly is another. Keeping your Page secure is vital for your brand's reputation and safety. Here are a few simple rules to follow.

1. Apply the Principle of Least Privilege

Never give someone more access than they absolutely need to do their job. If your social media intern only needs to schedule posts and answer comments, do not give them Full Control. Grant them partial access only for Content and Community Activity. This minimizes risk if an account is ever compromised or if a team member makes a mistake.

2. Regularly Audit Your Page Roles

Set a calendar reminder every quarter to review who has access to your Page. Do they all still work with you? Are their roles still the same? It's easy for outdated permissions to pile up over time, creating unnecessary security vulnerabilities. A quick 10-minute check-in a few times a year can prevent major headaches down the line.

3. Act Immediately When Someone Leaves

The moment an admin, editor, or moderator leaves your company or project, your first step should be to remove their access from the Facebook Page. This isn't personal, it's a standard and necessary security procedure. Waiting even a day creates an opening for potential issues.

4. Encourage Two-Factor Authentication (2FA)

While you can't force 2FA on another person's personal Facebook account, you can (and should) make it a mandatory policy for anyone with Admin-level access to your business page to have it enabled. This adds an essential layer of security that protects against unauthorized access even if a password is stolen.

Encourage Two-Factor Authentication (2FA)

Final Thoughts

Controlling who has access to your Facebook Page is a fundamental part of a sound social media strategy. By understanding the different permission levels and following a clear process for adding, changing, and removing people, you can collaborate effectively while keeping your brand’s digital storefront secure.

Managing a team's day-to-day workflow after you’ve granted access is the next step. At Postbase, we designed our platform to make that collaboration simple and organized. By giving everyone a central place to see the entire content calendar, schedule posts across all platforms, and handle messages in one inbox, we've helped teams move faster and stay aligned without the clutter of spreadsheets and email chains.

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