How to Become an Admin on a Facebook Page

Gaining admin access to a Facebook Page is a common and necessary step whether you're joining a new marketing team, starting a freelance gig, or collaborating on a project. This guide walks you through the entire process, covering how to get access if you're the new team member and how to grant access if you're the one in charge. We’ll also break down the different Page roles so you can give the right people the right permissions without compromising your page's security.

Understanding Facebook Page Roles: What's the Difference?

Before you request or grant access, it’s helpful to understand that not all roles are created equal. Facebook provides several levels of permission, which is a great way to maintain security and ensure team members only have access to the features they need to do their job. Giving someone "full control" as an Admin isn't always necessary or wise.

Here’s a simple breakdown of the main roles available with Facebook's New Pages Experience:

• Full Control (Admin): This is the highest level of access. Someone with full control can manage every aspect of the Page, including adding or removing other people (including other Admins!), deleting the page, viewing insights, creating content, managing messages, and running ads. You should only grant full control to highly trusted individuals, like business owners or key senior managers.
• Partial Management (Editor, Moderator, etc.): This is often referred to as "task access." A person with this level of permission can perform specific tasks but does not have full administrative rights. They operate from their own profile and can’t switch into the Page’s profile. Specific permissions here can include:
  • Content: Can create, manage, or delete posts, stories, and other content for the Page. Ideal for social media managers and content creators.
  • Messages & Community Activity: Can respond to comments, send direct messages, remove unwanted comments, and manage other community interactions. Perfect for community managers.
  • Ads: Can create, manage, and delete advertisements. Well-suited for marketing agencies or internal ad specialists.
  • Insights: Can only view Page performance analytics, such as reach and engagement metrics. Great for analysts or executives who need to see data but not manage the page.

For most day-to-day social media management, roles with content, community, and ads permissions are more than enough. Reserve the "full control" Admin status for those who truly need to manage page settings and user permissions.

How to Get an Invitation for Admin Access

If you're the one who needs to get access to a Page, you cannot initiate the request yourself through Facebook's settings. A current Admin of the page must send you an invitation. Your job is to make that process as smooth as possible for them.

Step 1: Get Your Information Ready

The Page Admin can add you using one of two pieces of information tied to your personal Facebook account. Having this ready will save everyone time.

• Your Email Address: This should be the primary email address you use to log into your personal Facebook profile. Using email is often the most accurate way, as it avoids any confusion with people who have similar names.
• Your Facebook Profile Name: If you prefer, they can also search for you by the name on your personal profile. Be prepared to confirm which profile is yours if there are several people with the same name.

Step 2: Communicate Clearly with the Current Page Admin

Send a message to the current Page Admin and provide them with your information. A simple and professional message is all you need. For example:

“Hey Alex, I'm ready to start managing the page content! Can you please send an Admin invitation to my email: [your.email@example.com]? Let me know once it's sent. Thanks!”

Specify the level of access you need. If you just need to post content, ask for content permissions. If you need full administrative rights, explicitly ask for "full control" and briefly explain why it's needed.

Step 3: Accept the Invitation

Once the administrator sends the invite, you'll receive a notification. This can arrive in a couple of ways:

• In your Facebook notifications: You'll see a notification that says "[Admin's Name] has invited you to manage their Page."
• Via email: An email will be sent to the address associated with your Facebook profile.

Here’s how to accept it:

1. Click on the notification or the link in the email.
2. A screen will appear asking you to "Review Invitation." Here, you'll see the Page's name and the level of access being granted.
3. Carefully review the permissions to make sure they match what you need.
4. Click "Accept" to finalize the process. If you don't recognize the page or don't want access, you can click "Decline."

That's it! Once accepted, the Page will appear in your list of managed pages. Depending on the role, you may need to switch profiles from your personal account to the Page's profile to start managing it.

What if the invitation never arrives? Make sure to check your email's spam folder. If it's still missing, double-check with the admin to confirm they used the correct email address or name, and ask them to resend the invitation if needed. Invitations expire after 30 days.

How to Make Someone an Admin on Your Facebook Page

If you're a current Admin, your task is to send the invitation. The process has changed with Facebook's "New Pages Experience," but it's quite simple once you know where to look. Here's a step-by-step guide.

Step 1: Switch to Managing Your Page

You can't manage Page roles from your personal profile. First, you need to switch to your Page's profile.

1. Go to Facebook and click on your profile picture in the top-right corner.
2. Click "See all profiles" and select the Page you want to manage.

You are now acting as the Page.

Step 2: Navigate to Page Access Settings

1. Once you've switched to your Page's profile, click on your Page's profile picture in the top-right again.
2. Click on "Settings &, privacy," then select "Settings."
3. In the left-hand menu, click on "New Pages Experience."
4. Select "Page Access." This is your control center for everyone who can manage your Page.

Step 3: Add the New Person and Assign a Role

1. Here you'll see two sections: "People with Facebook access" and "People with task access." To grant Admin powers, you'll use the first one.
2. Click the "Add New" button next to "People with Facebook access."
3. A screen will pop up explaining what this means. Click "Next."
4. In the search bar, type the name or email address of the person you want to add. Select the correct person from the list that appears.
5. Now, you need to assign their permissions. You'll see several options that you can toggle on or off ("Content," "Messages," etc.).
6. To make them an Admin, you must enable the toggle at the bottom that says "Allow this person to have full control." Facebook will display a warning reminding you that this person will have the same level of permission as you, including the ability to remove you. Only do this if you have complete trust in the individual.
7. Click the "Give Access" button.

Step 4: Confirm Your Password

As a final security measure, Facebook will ask you to re-enter your personal profile password to confirm that you authorize this change. Enter it and click "Confirm."

The invitation has now been sent! Let the person know to watch for a notification so they can accept it. Their name will appear in the "Page Access" section as "Pending" until they do.

Best Practices for Managing Page Permissions

Successfully adding an admin is one thing, but managing your page’s security over the long term is just as important. Follow these simple practices to keep your Page safe.

Choose the Right Role Every Time

Practice the principle of least privilege. Always grant the minimum level of access a person needs to perform their duties. Your social media coordinator doesn't need to add and remove users, so "Content" and "Messages" access is likely sufficient. This reduces the risk of accidental changes or security issues.

Conduct Regular Audits of Page Roles

Set a calendar reminder to review who has access to your Page every 3-6 months. People come and go from companies, and old agencies or former employees shouldn't retain access indefinitely. Removing outdated permissions is a simple but powerful security habit.

Enforce Two-Factor Authentication (2FA)

Your Facebook Page is only as secure as the personal profiles of its admins. Encourage (or require) everyone with full control of the Page to enable two-factor authentication on their personal accounts. If an Admin's personal profile gets compromised, the attacker would gain immediate access to your business page, so securing personal accounts is not optional.

Final Thoughts

Mastering Facebook Page access puts you in firm control of your team's workflow and your brand’s security. Whether you're sending an invite or waiting for one, understanding the different roles and following these clear steps ensures the process is seamless and secure for everyone involved.

As your team grows, managing who posts what and when can become a challenge, especially when juggling different access levels. We built Postbase to solve this exact problem. Our platform gives your entire team a shared visual calendar to plan and schedule content across all social platforms - without needing everyone to have full Admin access to your Facebook Page. You get organized, your team collaborates efficiently, and your Page access remains under tight control.