How to Add People to Edit a Facebook Page

Bringing new team members onto your Facebook Page shouldn't feel like navigating a maze, but sometimes Meta’s layout can make simple tasks feel tricky. If you're trying to add an employee, a contractor, or an agency partner to help manage your content, you've come to the right place. This guide provides a clear, step-by-step walkthrough for adding people to edit your Facebook Page, explaining the different roles and sharing best practices to keep your account secure.

Why Understanding Page Roles Matters

You’ve worked hard to build your brand’s presence on Facebook. Handing over the keys, even partially, is a big deal. Proper access management isn’t just about ticking a box, it's about safeguarding your brand, streamlining your workflow, and empowering your team to work effectively without creating security risks. Giving the right permissions to the right people prevents accidental deletions, off-brand posts, and unauthorized changes. It also clarifies responsibilities, so your ad manager isn’t wading through community management notifications, and your content creator isn’t tangled up in page settings.

The Two Main Types of Page Access: A Quick Breakdown

With Meta's "New Pages Experience," the way we think about roles has changed slightly. Gone are the old, rigid labels like "Editor" and "Moderator" as standalone settings. Instead, access is now broken down into two primary categories, which offer much more granular control.

• People with Facebook Access: Think of this as the "core team" access. When you give someone Facebook Access, they can switch from their personal profile to the Page profile directly on Facebook. They can then manage the page, post content, and engage as the Page. This level of access can range from partial control (like just creating content and sending messages) to full control (being a full administrator).
• People with Task Access: This is designed for specialists, contractors, or agencies who manage specific functions behind the scenes using tools like Meta Business Suite or Creator Studio. They cannot switch to the Page profile on Facebook itself, but they can perform tasks you've assigned, like creating ads, moderating comments, or viewing performance insights. It’s perfect for granting access without giving away broad control of the Page's identity.

A Deeper Look: Roles with Facebook Access

When you give a team member Facebook Access, you’re trusting them to act on behalf of your brand directly on the platform. You control exactly what they can and cannot do by toggling on different permissions.

Admin (Full Control)

This is the highest level of permission you can grant. The person who created the Page is an Admin by default. Giving someone "Full control" is the equivalent of making them a full Admin. It's the "master key" to your Facebook Page, granting complete control over everything.

What they can do:

• Everything. They can create and delete content, send messages, respond to comments, create ads, view insights, and manage all Page settings.
• Most importantly, they can manage Page permissions, meaning they can add, change, or remove access for anyone else, including other Admins.
• They can also delete the Page entirely.

Who should have this role? Treat Admin access like gold. It should be reserved for the business owner(s) and perhaps one other highly trusted individual, like a senior partner or director. Avoid giving this level of access to employees or external agencies unless absolutely necessary. For most team members, the more granular permissions below are a better and safer fit.

Editor-Level and Other Access (Partial Control)

For most of your team, you’ll grant Facebook Access with a custom set of permissions. This gives them the ability to manage the day-to-day operations of the page without touching critical settings. You can mix and match these permissions to create a role that fits their job perfectly.

The main permission areas include:

• Content: Create, manage, or delete posts, stories, and other content as the Page. This is the core permission for your social media manager or content creator.
• Messages: Send messages as the Page in Messenger and respond to comments on posts. Great for community managers.
• Community Activity: Review and respond to comments, remove unwanted comments, and suspend or ban people. Also a key permission for community managers.
• Ads: Create, manage, and delete ads for the Page. Ideal for your marketing specialist or paid media team.
• Insights: See Page performance and insights on audience, content, and ads. Perfect for analysts or anyone reporting on social media ROI.

A typical "Editor" role would involve giving someone access to Content, Messages, Community Activity, and Insights. This allows them to run your page effectively without giving them the power to change fundamental settings or manage other people's access.

Granting Task Access: For Specialists and Partners

Task Access is the best route when you're working with outside help or internal team members who only need to handle one specific vertical. They'll manage your Page from tools like Meta Business Suite, not from Facebook.com. This keeps your Page management tidy and extremely secure.

For example:

• Your Freelance Ad Buyer: Give them Task Access for Ads and Insights. They can run campaigns and see performance data without being able to post organic content or respond to customer messages.
• Your Moderation Team: Grant them Task Access for Messages and Community Activity. They can handle comments and DMs without needing to post content or view deep analytics.
• A Stakeholder Who Needs Reports: Give them Task Access for just Insights. They can log in to Business Suite and pull performance reports without being able to touch anything else.

Task Access separates the function from the brand identity, making it an excellent, low-risk way to collaborate.

How to Add Someone to Your Facebook Page (Step-by-Step)

Now that you know the different roles, here’s exactly how to invite someone. You can do this either from your Page directly or from Meta Business Suite. Business Suite is generally the better option if you manage multiple assets (like an Instagram account and an ad account), but the direct Page method is often quicker for simple invitations.

From Your Facebook Page (Desktop)

This method is for the New Pages Experience. The steps are clean and simple.

1. Navigate to your Facebook Page while logged into your personal profile.
2. On the left-hand menu of your Page, click Manage.
3. In the Professional Dashboard menu on the left, scroll down and click Page Access.
4. You’ll see two sections: "People with Facebook access" and "People with task access." Decide which type of access the person needs and click the Add New button next to the relevant header.
5. A pop-up will appear. Click Next, then search for the person you want to add by their name or email address. Select their profile from the list.
6. You’ll be taken to the "Set permissions" screen. Toggle on the functions you want this person to manage. For full Admin access, you must also enable the final option, "Allow this person to have full control." Facebook will show a stern warning here – take it seriously!
7. Click Give Access. For security, you’ll need to re-enter your Facebook password to confirm the action.
8. An invitation will be sent to the person. They must accept it to gain access. The invite is valid for 30 days. You'll see their invitation listed as "Pending" until they accept.

Using Meta Business Suite

Using Meta Business Suite is the professional-grade method, especially for businesses. It lets you assign permissions across your Facebook page, Instagram account, and ad account all at once.

1. Go to business.facebook.com.
2. On the far left, click the All tools (hamburger) icon, then select Settings at the bottom of the menu. If you're managing multiple Business Accounts, make sure the correct one is selected from the dropdown at the top of the settings page.
3. In the Business settings menu, click on People under the 'Users' section.
4. Click the blue Add People button.
5. Enter the person’s work email address. It’s always best practice to use their professional email. Click Next.
6. On the next screen, you'll assign access to specific assets. In the left column, select Pages. Choose your Facebook Page from the middle column.
7. In the right-hand column, you can now toggle on all the partial access permissions (Create content, View insights, etc.) or toggle on Full control at the very bottom for Admin access.
8. Once you've configured their permissions, click Invite. They will receive an email invitation to join your Business Account and access the assigned Page.

Best Practices for Managing Your Page Team

• Follow the Principle of Least Privilege: This is a classic security concept that is highly relevant here. Only give people the minimum level of access they need to do their job. Don’t make your summer intern a full Admin. Don't give your content creator access to ad budgets. Most people only need a few permissions turned on.
• Regularly Audit Permissions: At least once a quarter, go to the 'Page Access' screen and review who has a role on your Page. Have people left the company? Has an agency partnership ended? Remove access for anyone who no longer needs it. Old, forgotten accounts are a major security risk.
• Onboard and Offboard Properly: Have a checklist for when team members join and leave. Adding them to the Facebook Page should be part of the onboarding process, and removing them should be a top priority during offboarding.
• Encourage Two-Factor Authentication (2FA): While you can't force this on a personal profile, Meta Business Suite allows you to require that all Admins on your Business Account have 2FA enabled. This adds a critical layer of security that protects against hacks.

Final Thoughts

Granting someone access to edit your Facebook Page becomes simple once you understand the difference between Admin-level control and specific, task-based roles. By following these steps and regularly auditing who has permission to act on behalf of your brand, you can build a collaborative and efficient team while keeping your digital assets completely secure.

We know that successfully managing team permissions is just one piece of the creator puzzle. Once your team has access, the real work begins - keeping track of your content calendar, making sure posts go out on time across every platform, and engaging with your audience. Here at Postbase, we built our platform to solve exactly that problem. We designed a clean, visual scheduler and a unified inbox so your team can plan video-first content and collaborate on social media management without the clunkiness of older tools that make simple tasks feel complicated.