How to Add an Editor to a Facebook Business Page

Adding someone as an Editor to your Facebook Business Page is a smart move for scaling your brand, but navigating Meta's constantly shifting interface can feel anything but simple. This guide will walk you through exactly how to assign page roles, explaining the differences between Meta's New Pages Experience and the Classic setup. You'll get clear, step-by-step instructions so you can confidently delegate tasks and get your team collaborating without a headache.

What Exactly Can a Facebook Page Editor Do?

Before you hand over the keys, it's important to understand what permissions you're granting. On Facebook, different page roles come with different levels of access. While the "Admin" has complete control, the "Editor" role is designed for team members who manage the day-to-day content and community engagement without needing access to critical page settings.

In most setups, an Editor has a powerful set of capabilities. They can typically:

• Create, schedule, and publish posts, stories, and reels for the page.
• Go live from the page.
• Create events for the page.
• Send messages and respond to comments as the page.
• Remove comments and ban people from the page.
• Run ads using Facebook Ads Manager.
• View Page Insights and analytics to track performance.

What an Editor Can't Do

The main limitation of the Editor role is its inability to manage the page itself. This is a critical security distinction that keeps your brand assets safe. An Editor cannot:

• Change the Page Roles of other members (they can't add or remove admins, editors, etc.).
• Change the Page's settings, name, or username.
• Delete the page.

This division makes the Editor role perfect for social media managers, content creators, virtual assistants, or agency partners who need to execute the content strategy without having control over the page's core infrastructure.

How to Grant Full or Partial Access Using the New Pages Experience

Most pages have now migrated to what Meta calls the "New Pages Experience." In this modern layout, the language has shifted away from specific roles like "Editor" and "Moderator" towards granting task-based access. You give people access to perform specific jobs like creating content, managing messages, or running ads. It's more granular and arguably more secure.

Here’s how to do it step-by-step:

Step 1: Navigate to Your Page Dashboard

Go to your Facebook Business Page. To make sure you're properly interacting as the page, click on your profile picture in the top-right corner of Facebook and select your business page profile from the "See all profiles" menu.

Step 2: Access Your Professional Dashboard

Once you're on your page, you will see a “Manage” button near the top. Click it. This will take you to your Professional Dashboard, which is the control center for your page.

Step 3: Open Page Access Settings

In the left-hand navigation menu of the Professional Dashboard, scroll down until you see the "Your tools" section. Click on Page Access. This is where you manage everyone who has permission to work on your page.

Step 4: Invite a New Team Member

You'll see two main categories: "People with Facebook access" and "People with task access."

• Facebook Access: This grants higher-level permissions, including full control (Admin) or specific access to different tools. This is where you’ll add an “Editor.”
• Task Access: This is a more limited permission level, usually for people specializing only in ads or community engagement.

To add an Editor-level user, click the blue "Add New" button in the "People with Facebook access" section.

Step 5: Search for and Select the Person

A search box will appear. You can find the person by typing their name or the email address associated with their Facebook account. When they appear in the search results, click on their profile to select them.

Step 6: Assign Permissions (The "Editor" Part)

This is the most important step. A screen will pop up showing a list of permissions you can assign. To give someone the equivalent of an Editor role, you'll grant them access to everything except full control. Review the available permissions:

• Content: Create, manage or delete posts, Stories and more. (Turn this ON).
• Messages: Manage messages and comments as the Page. (Turn this ON).
• Community Activity: Review and respond to comments, remove unwanted content. (Turn this ON).
• Ads: Create, manage, and delete ads for the Page. (Turn this ON).
• Insights: View page and post performance. (Turn this ON).

Crucially, do not turn on the option at the bottom that says, "Allow this person to have full control." Leaving this toggled off ensures they cannot manage page settings or other people's roles, which is the defining feature of a non-Admin role.

Step 7: Send the Invitation

After selecting their permissions, click the blue "Give Access" button. For security, Facebook will ask you to re-enter your password to confirm the action. Once you've done that, the invitation will be sent. The person you invited will receive a notification and has 30 days to accept the invite. Until they accept, their status will show as "Pending" in your Page Access settings.

How to Add an Editor to a "Classic" Facebook Page

While most pages have now been updated, some still use the original layout, referred to as the "Classic Page" experience. The process here is more straightforward, as it still uses the classic role names.

If your page still looks like it did a few years ago, follow these steps:

Step 1: Go to Page Settings

From your Facebook Business Page, look for the "Settings" option in the management menu on the left-hand side of the screen. Click on it.

Step 2: Find the Page Roles Section

Inside the settings menu, you'll see a long list of options. Click on "Page Roles." This page is where you can see everyone who currently has a role and assign new ones.

Step 3: Assign a New Page Role

Look for the section titled "Assign a New Page Role." There will be a text box where you can start typing a person's name or email address.

As you type, a dropdown menu will appear. Click the button on the right of the text box (it usually says "Editor" by default) to see a list of available roles:

• Admin
• Editor
• Moderator
• Advertiser
• Analyst

Select Editor from this list.

Step 4: Add the Person and Confirm

With "Editor" selected, type the name or email address of the person you want to add into the box. Facebook will search for their profile. Once you've selected the correct person, click the "Add" button.

You will be prompted to re-enter your Facebook password to confirm the change. This is a final security check to ensure it's really you making the change. The invitation will then be sent, and just like with the new experience, it will stay in a pending state until your colleague accepts it.

Best Practices for Managing Your Page Team

Adding someone is just the first step. To ensure a smooth and secure workflow, it's wise to implement a few best practices from day one.

1. Only Add People You Trust

This may sound obvious, but it's the golden rule. Even an Editor has significant power over your brand's reputation. They can post on your behalf and interact with your community. Make sure you are only granting access to trusted employees, contractors, or reputable agency partners.

2. Implement Two-Factor Authentication (2FA)

Encourage every single person with access to your Business Page, including new Editors, to enable 2FA on their personal Facebook accounts. This adds an essential layer of security that protects their account - and by extension, your Page - from being compromised.

3. Establish Clear Content Guidelines

Avoid misunderstandings and mistakes by creating a simple reference guide for your new Editor. This document should cover your brand's tone of voice, content pillars, formatting preferences (e.g., how to use emojis and hashtags), and topics to avoid. The clearer your instructions, the more effectively they can represent your brand.

4. Regularly Audit Page Roles

Make it a habit to review your "Page Access" or "Page Roles" section every three to six months. If a team member has moved on from the company or an agency contract has ended, remove their access immediately. Old, unused accounts with page access are a security risk waiting to be exploited.

Final Thoughts

Adding an editor is a straightforward process that empowers your team and helps you scale your brand's presence on Facebook. Whether you are using the modern task-driven interface or an older "Classic" Page, the key is to grant the right permissions and establish clear guidelines so you can delegate tasks with both confidence and peace of mind.

Once your team is in place, cohesive planning and management become the next big challenge. We built our entire platform around solving these exact collaboration hurdles. With Postbase, we make it simple to plan all your cross-platform content on one visual calendar, manage every comment and DM from a unified inbox, and give your team the clear insights they need to succeed - all without the chaos of juggling a dozen different apps or spreadsheets.