How to Add and Remove Admins on a Facebook Page

Giving someone access to your Facebook Page feels like handing over the keys to your business - it’s a big deal. Whether you're hiring a new social media manager, partnering with an agency, or bringing on a co-founder, knowing how to properly add and remove people is essential for keeping your brand secure and your workflow smooth. This guide will walk you through exactly how to manage your Page admins, explain the different permission levels you can grant, and cover some best practices to avoid common headaches.

Understanding Facebook Page Roles (It's Not Just "Admin")

One of the most common mistakes business owners make is giving everyone full "Admin" access. This is the digital equivalent of giving every new employee a master key that unlocks every door, including the CEO’s office and the company safe. Facebook, now Meta, has a much more granular system that allows you to give people just the right amount of access they need to do their jobs without putting your Page at risk. This is often called the "Principle of Least Privilege," and it's a smart security practice.

Here’s a breakdown of the primary access levels you’ll find in the modern Pages experience, typically managed through Meta Business Suite:

Facebook Access with Full Control (The "Admin")

This is the highest level of permission. Someone with full control can do absolutely everything, which includes:

• Managing all settings of the Page
• Adding, removing, and changing the roles of other people on the Page
• Creating, managing, and deleting posts, Stories, and other content
• Responding to messages and comments
• Running ads
• Viewing all performance insights and analytics
• Deleting the Page itself

When to use it: Only grant this level of access to a very small number of trusted individuals, like a business co-owner or a key managing partner. Think of it this way: if this person could be trusted with the PIN to your company debit card, they can probably have full control. Otherwise, they should get partial control.

Facebook Access with Partial Control (The "Employee" or Teammate)

This is the most flexible and secure option for team members, contractors, and agencies. Instead of giving them the keys to the entire kingdom, you can choose specific tasks they are allowed to manage. This allows you to delegate work without handing over final control.

You can grant access to any combination of the following:

• Content: The ability to create, manage, or delete posts, Stories, and other content as the Page. They can also manage product listings if you have a shop.
• Messages &, Community Activity: The power to respond to direct messages, reply to comments, remove unwanted comments, and moderate live streams. This is perfect for community managers.
• Ads: Authority to create, manage, and delete advertisements for the Page. Ideal for your ad specialist or marketing agency.
• Insights: Permission to view Page performance analytics, including audience demographics and post engagement. This is great for an analyst or strategist who needs to report on performance but doesn't need to post content.

When to use it: This should be your default choice for almost everyone. A social media manager might get access to Content, Messages, and Insights. An ad agency might only get Ads and Insights. A customer service representative might just get Messages &, Community Activity. You tailor the role to the job.

How to Add a New Admin or Page Role (Step-by-Step)

Meta has been pushing everyone towards Meta Business Suite, so the process for adding people now primarily happens there rather than on the classic Facebook page settings. The steps are slightly different depending on whether you're on a computer or your phone.

Adding Someone on a Desktop Computer

This is often the easiest and clearest way to manage Page roles, as you can see all the options laid out on a larger screen.

1. Go to Meta Business Suite: Log into your Facebook account and navigate to Meta Business Suite. Make sure your business Page is selected in the top-left dropdown menu.
2. Open Settings: Look for the gear icon labeled "Settings" in the bottom-left corner of the sidebar menu and click it.
3. Access "People": In the Settings menu, click on the "People" tab. This is your central hub for managing everyone with access to your business assets.
4. Add People: Click the blue "Add people" button in the top-right corner. A pop-up window will appear.
5. Enter Email Address: Instead of searching by name (which can lead to adding the wrong person), it's more professional and secure to invite someone by their business email address. Enter their email here and click "Next."
6. Assign Permissions: This is the most important step. You can now choose whether this person should have "Partial access" or "Full control."
   • If you choose Partial Access (recommended), you'll see toggles for Content, Messages, Community Activity, Ads, and Insights. Turn on only the ones they need.
   • If you choose Full Control, they will have admin privileges over everything.
7. Assign Business Assets: After setting their base-level permissions, click "Next." Meta will ask you to specify which assets you want them to manage. Select your Facebook Page from the list. If you manage multiple pages or an Instagram account, you can assign them here as well.
8. Send the Invitation: Review your selections on the final screen and click "Send request." The person will receive an email invitation to join your business on Facebook. They must accept this invitation before they gain access. The invitation will stay in a "Pending" state until they do.

Pro-Tip: Always give the person a heads-up that an invitation is coming to their email so they know to look for it and accept promptly.

Adding Someone Using the Meta Business Suite App (Mobile)

Sometimes you need to add someone while you're on the go. The process is similar using the mobile app.

1. Open the Meta Business Suite app on your phone.
2. Tap the hamburger menu (three horizontal lines) in the bottom right corner to open "More tools."
3. Tap on "Settings."
4. Under Business Settings, tap on "People."
5. Tap the "Add person" button at the top.
6. Enter the person’s business email address and select their role - "Employee" (Partial Access) or "Admin" (Full control).
7. Follow the prompts to assign which assets (like your Facebook Page) they should have access to.
8. Send the invitation. They will receive it via email.

How to Remove an Admin or Page Role (Secure Your Page)

Just as important as adding people is knowing how to remove them. When an employee leaves, a contract with a freelancer ends, or an agency partnership concludes, you should remove their access immediately. This prevents any accidental posts, unintentional access to private messages, or, in the worst-case scenario, malicious actions from a disgruntled ex-colleague.

Removing Someone on a Desktop Computer

1. Navigate to Meta Business Suite and go to Settings >, People, just as you did before.
2. You will see a list of everyone with access to your business assets. Find the name of the person you need to remove.
3. Click on their name. A panel will open on the right showing the assets they have access to.
4. In the top right of that panel, click the three dots (...) and then select "Remove"
5. A confirmation box will appear, asking if you are sure. Confirm the removal. Their access will be revoked instantly.

Removing Someone Using the Meta Business Suite App (Mobile)

1. Open the app and go to More Tools >, Settings >, People.
2. Tap on the name of the person you want to remove.
3. You'll see a screen detailing their access. Tap "Remove from business account."
4. Confirm your decision. Their access will be removed immediately.

Best Practices for Managing Your Facebook Page Team

Following a few simple rules can save you significant trouble down the road and make your Page management more secure and professional.

1. Always Use the Principle of Least Privilege

Only give team members the specific permissions they need to do their jobs. A content creator doesn't need to see ad spending, and an ad manager doesn't need to answer DMs. Take the extra 30 seconds to assign partial control - it's always the smarter choice.

2. Have at Least Two People with Full Control

What happens if the only person with full Admin control leaves the company, loses access to their Facebook account, or unfortunately passes away? The Page can be left in an administrative lockbox, nearly impossible to recover. To prevent this, always have at least two trusted founders or owners assigned with Full Control as a vital backup.

3. Conduct Regular Audits

Set a calendar reminder every quarter to review everyone who has access to your Facebook Page. Go to the "People" section in Business Suite and ask yourself for each name on the list: "Does this person still actively need this level of access to do their job?" If the answer is no, remove or downgrade their permissions right away.

4. Use Business Email Addresses for Invitations

When you invite someone via email, you have a professional record of the invitation, and it decreases the chances of adding the wrong "John Smith" from a name search. Always ask for their work email address when getting them set up.

Final Thoughts

Properly managing who has access to your Facebook Page is a foundational skill for any modern business. By understanding the different roles, following a clear process in Meta Business Suite, and regularly auditing permissions, you build a secure foundation for your team to collaborate and grow your brand's presence effectively.

Once your team is in place, streamlining everyone's workflow is the next big step forward. This is exactly why we built Postbase. After setting up user permissions, you need a tool that lets your team collaborate without tripping over each other. With our visual content calendar for easy planning, a unified inbox for managing comments and DMs, and built-in analytics, we give your team a single, clear dashboard to work from. It's about giving your trusted admins the right tools to do their best work, simply and efficiently.