How to Add an Administrator to a Facebook Group

Running a successful Facebook Group is a rewarding but demanding job, and making someone an administrator is the single most important decision you'll make in sharing that workload. This guide will walk you through exactly how to add an admin, explain the different group roles so you choose wisely, and share some best practices for managing your leadership team.

Why You Need Another Admin (Probably Sooner Than You Think)

As your Facebook Group grows, managing it alone can quickly become overwhelming. Member requests pile up, content needs moderation, and engagement has to be encouraged around the clock. Bringing on another administrator isn’t just about getting help, it’s a strategic move to build a healthier, more sustainable community.

Here’s why you might want to share the keys to your kingdom:

• Share the Workload: The most obvious benefit. From approving new members and posts to removing spam and answering questions, an extra set of hands frees you up to focus on big-picture strategy.
• Provide Coverage: You can’t be online 24/7. An admin in a different time zone or with an opposite schedule can provide moderation coverage, preventing issues from escalating while you’re asleep, at work, or on vacation.
• Leverage Different Skills: You might be great at creating content, but someone else on your team could be a natural at community engagement or event planning. Adding admins with complementary skills makes the entire leadership team stronger.
• Create a Backup: What happens if you get locked out of your Facebook account, suddenly get busy, or simply need to step back? Having a trusted co-admin means the group can continue running smoothly without you. They are your "in case of emergency" plan.

Understanding Facebook Group Roles: Admin vs. Moderator

Before you make anyone an admin, it's vital to understand the difference between an Administrator and a Moderator. Giving out the wrong role can lead to headaches down the line. Think of it like this: an admin has the keys to the entire building, while a moderator has the keys to the main community rooms.

What a Moderator Can Do:

Moderators are your on-the-ground support team. They are essential for daily management and keeping the community a positive and safe space. Their powers include:

• Approving or declining membership requests.
• Approving or declining posts submitted by members.
• Removing posts and comments that violate group rules.
• Removing or banning members from the group.
• Muting members for a set period.
• Turning off comments for a specific post.

What an Administrator Can Do:

An administrator has all the abilities of a moderator, plus full control over the group’s infrastructure and leadership. This is a role built on a high level of trust.

• Everything a moderator can do, plus:
• Change the group’s name, cover photo, and description.
• Edit the group rules and “About” section.
• Change the group settings (e.g., make it public or private).
• Appoint other members as moderators or admins.
• Remove other admins or moderators from their roles (including the admin who originally created the group, so choose wisely!).
• Access all group insights and analytics.
• Link the group to a Facebook Page.

The bottom line: Promotions should generally go from Member &rarr, Moderator &rarr, Admin. Give someone moderator status first to see how they handle the responsibility. Only promote the most trusted, dedicated moderators to an administrator role.

Your Pre-Promotion Checklist: 3 Things to Do Before Appointing an Admin

Giving someone admin privileges is a big deal. It grants them almost the same power you have. Before you click that button, run through this quick checklist.

1. Evaluate Trust and Reliability: Are they fundamentally a trustworthy person? Have they been a positive, helpful, and active member of your group for a significant amount of time? An admin needs to have sound judgment and a history of acting in the group's best interest.
2. Review Their Understanding of the Rules: Do they consistently follow the group rules? Better yet, do they respectfully help others understand the rules? Your ideal admin already behaves like a leader before they have the title.
3. Have a Conversation: Never make someone an admin out of the blue. Send them a private message first. Ask if they’re interested in the role, clarify the expectations and responsibilities, and make sure they have the time to commit. This sets you both up for success and prevents any misunderstandings.

How to Add an Administrator to Your Facebook Group (Step-by-Step on Desktop)

Ready to make the appointment? Here’s how to do it from your computer’s web browser.

1. Go to your Facebook Group: Navigate to the group you manage. On the left sidebar, under "Admin Tools," click on Members.
2. Find the Member: You will see a list of all your group members. You can scroll through the list or use the search bar at the top of the member list to quickly find the person you want to appoint.
3. Open the Options Menu: Once you find the person, click the three-dot icon (...) to the right of their name.
4. Send the Admin Invite: From the dropdown menu that appears, select Make Admin.
5. Confirm Your Choice: Facebook will show a confirmation pop-up explaining the powers you're about to grant. Take a second to read it and then click Send Invite. The invitation is now sent! Now you simply wait for them to accept.

How to Add an Administrator on the Facebook Mobile App (iOS &, Android)

Adding an admin from your phone is just as simple. The steps are nearly identical for both iPhone and Android devices.

1. Open Your Group: Launch the Facebook app, tap the hamburger menu icon (☰), select "Groups," and then tap on your group.
2. Access the Members List: Under the group's cover image, swipe left on the menu ("Chats," "Events," etc.) and tap the Members button. Alternatively, you can tap the shield icon in the top right to access Admin Assist and find the members list there.
3. Find the Person: Scroll down the list of members or use the search magnifying glass icon to find the member you want to make an administrator.
4. Open the Options Menu: Tap on the three-dot icon (...) next to the person's name to bring up a menu of actions.
5. Invite them to be an Admin: From the pop-up menu, tap Make Admin and then tap Send Invite to confirm your choice.

What Happens After You Send the Invite?

The person does not magically become an administrator. They will receive a notification that you’ve invited them to become an admin of the group. They must click "Accept" on this invitation to finalize the process. The invite is valid for 30 days. If they don't accept it within that window, the invitation will expire. Once they accept, they’ll appear in your admins list, and you’ll receive a notification confirming the change.

Best Practices for Managing an Admin Team

Adding admins is just the first step. Managing them effectively is what keeps your group thriving. Here are a few tips for building a strong, cohesive leadership team.

• Create a Private Communication Channel: Don't try to manage your team in the main group feed. Create a private Messenger chat, a WhatsApp group, or a separate, secret Facebook Group just for your admins and moderators. This gives you a dedicated space to discuss moderation issues, plan content, and make decisions together.
• Clearly Define Roles and Responsibilities: Just because everyone is an admin doesn’t mean they should all do the same thing. To avoid confusion and duplicated effort, assign specific duties. Maybe one person is in charge of welcoming new members, another focuses on creating a daily content prompt, and a third handles member disputes.
• Establish Consistent Moderation Protocols: Decide as a team how you'll handle common rule violations. What gets an immediate ban versus a warning? What post topics require pre-approval? Give your admins written protocols and guiding principles to refer to. When a tough issue comes up, they will have the confidence to rely on the team's official policy, which ensures moderation feels fair to your members.
• Regularly Check In: Touch base with your admin team regularly to see how things are going. A quick “How’s everyone doing?” in your private chat can help you catch burnout, address concerns, and make sure everyone feels supported and valued for their contributions.

Final Thoughts

Adding an administrator to your Facebook Group is a simple process, but it’s a decision that carries significant weight for the future of your community. By understanding the difference between group roles, choosing your candidates carefully, and managing your team with clear communication, you set your group up for long-term health and growth.

Once you have a great team in place to help you manage the community, the next challenge is often keeping that community engaged with a consistent stream of quality content. Having to manually create and post everything day-in and day-out can be a grind, even with a great team. That's where a purpose-built platform like Postbase comes in. Our tool was specifically built to help teams and brands solve the nagging issue of how to consistently program a channel. We created a visual, calendar-based scheduling tool that lets a marketing team create content in one focused sprint, and we will automatically publish it for you across all your platforms, including Facebook, at the times you scheduled weeks in advance. The superpower of scheduling tools is that they separate the tasks of content creation and content publishing, enabling you to stop the reactive, chaotic hamster wheel of manual, last-minute posting.