How to Add an Admin to a Facebook Page with Images

Adding another person to help manage your Facebook Page is one of the most effective ways to scale your social media efforts, but the process can be a little confusing. This guide walks you through exactly how to add an admin or other roles to your Facebook Page, step by step. We will cover finding the right settings in the new Page experience, understanding what each role can do, and inviting your new team member securely.

Why Add Another Admin to Your Facebook Page?

Running a successful Facebook Page can quickly become more than a one-person job. As your community grows, so do the demands of content creation, comment moderation, and customer service. Bringing another person on board - whether it's a team member, a freelance social media manager, or a marketing agency - is a smart move for any growing brand.

Delegating access allows you to:

• Share Responsibilities: Split up tasks like scheduling posts, responding to messages, and running ads without having to share your personal login information. This is a huge security win.
• Collaborate on Content: Allow a designer or copywriter to upload drafts and schedule content directly, streamlining your entire workflow.
• Run Ads Effectively: Give your marketing partner the permissions they need to create, manage, and analyze advertising campaigns.
• Designate a Backup: It's always a good idea to have at least two people with full admin access. If one person ever gets locked out of their personal account, the other can still access the Page and prevent a complete loss of control.

Understanding Facebook Page Roles (New Pages Experience)

Before you give someone access, it’s important to understand the difference between the available roles. Facebook's "New Pages Experience" has simplified the old, clunky permission system into two main categories: Facebook Access and Task Access. Granting the right level of access from the start is the best way to keep your Page secure.

Facebook Access (Full control vs. Task-based)

This is for people you trust to manage the Page directly from their own Facebook accounts.

1. People with Full Control

This is the highest level of permission and is what most people think of as an "Admin." Someone with full control can do everything, including:

• Create, manage, and delete posts, Stories, and other content.
• Send and respond to messages.
• Moderate and respond to comments, including removing unwanted comments.
• Run a full range of advertising campaigns.
• View and analyze all Page Insights.
• Give other people access, change their role, or remove them from the Page.
• WARNING: They can also remove you or even delete the Page.

Who is this for? Only give this role to co-owners, trusted business partners, or key senior-level employees. Don’t grant full control to external contractors or agencies unless absolutely necessary.

2. People with Task-Based Control

This is the safer, more common choice for everyday management. You can cherry-pick exactly what tasks a person can perform. When you add someone with task-based access, you can give them permissions to manage:

• Content: Create, manage, or delete posts, Stories, and other content on the Page.
• Messages: Send messages as the Page in the inbox.
• Community Activity: Review and respond to comments, remove unwanted comments, and suspend or ban people.
• Ads: Create, manage, and delete ads.
• Insights: View page performance metrics and audience data.

Who is this for? The "Editor" or "Social Media Manager" role of the modern era. This is perfect for employees, freelancers, or agency partners who need to manage the day-to-day operations of the Page without having the ability to change critical settings or manage user permissions.

People with Task Access

This "business tools" access is less common and is primarily for individuals who need to manage specific tools like your ad account or connected apps through Meta Business Suite but not through Facebook itself. For most use cases of adding a team member to post content or reply to comments, you will be using the "Facebook Access" option described above.

How to Add an Admin to a Facebook Page (Step-by-Step)

Ready to invite someone to your team? Facebook’s interface for managing Page roles is now located in the Professional Dashboard. Here’s how to get there and add a new person.

Step 1: Switch to Your Facebook Page Profile

First, make sure you are acting as your Page, not your personal profile. You can do this by clicking your profile picture in the top-right corner of Facebook and then selecting your Page from the menu.

Step 2: Navigate to Your Page's Professional Dashboard

Once you're on your Page, click the "Manage" button, which is usually located right under your Page's name and cover photo. This will take you to your Professional Dashboard.

Step 3: Go to "Page Access"

In the Professional Dashboard, look for a menu on the left side. Scroll down and you will find an option called "Page Access." Click on it.

Step 4: Add New Person

You'll now see a list of either "People with Facebook access" or "People with task access". At the top, click the "Add New" button to start the process.

Step 5: Search for the Person You Want to Add

A pop-up will appear explaining what it means to grant access. Read it and click "Next." On the following screen, you'll see a search bar. Start typing the name or email address of the person you want to invite. Facebook will show you a list of matching profiles.

Important Note: The person you want to add must have a personal Facebook account. For security purposes, it’s best if you are already Facebook friends with them, as it makes them easier to find.

Step 6: Assign Their Role and Grant Access

This is the most critical step. After selecting the person, you'll see a screen that lets you assign permissions.

First, you'll be able to toggle what tasks they can manage (Content, Messages, Ads, etc.).

At the bottom of this screen, there is a very important switch: "Allow this person to have full control."

• Leave this switch OFF if you want to grant them task-based access (like an Editor or Moderator). This is the recommended and safest option for most team members.
• Turn this switch ON to make them a full Admin. Only do this if you trust this person completely with your entire Page.

Once you are happy with the permissions, click the "Give Access" button.

Step 7: Confirm with Your Password

For security, Facebook will ask you to re-enter your personal Facebook password to confirm that you’re authorized to make this change. Enter it and click "Confirm."

Step 8: The Person Accepts the Invitation

You're all done on your end! The person you invited will now receive a notification to accept their new role on the Page. They must accept this invitation before they can start managing anything. This invitation will expire in 30 days if they don't accept it.

How to Manage or Remove Someone's Access

Managing your team's access should be an ongoing task, especially as roles change. Removing someone is just as easy as adding them.

1. Go back to your Professional Dashboard and click "Page Access" again.
2. You'll see a list of everyone who has access to your Page.
3. Find the person you want to remove and click the three-dot icon (...) next to their name.
4. Select "Remove Access" from the dropdown menu, re-enter your password, and that's it. Their access will be revoked immediately.

This is also the screen where you can change someone's permissions if their responsibilities grow or shrink over time.

Final Thoughts

Adding admins and team members to your Facebook Page allows you to work more efficiently, safely delegate tasks, and build a collaborative team around your social media presence. By understanding the different access levels and following these simple steps, you can set your team up for success while keeping your digital assets secure.

Once you have your key players in place, the next challenge is creating a seamless workflow for your content strategy. For our team, the greatest time-saver has been organizing our entire multi-platform plan in a single, visual calendar. We use Postbase to schedule our posts, manage all our comment engagements from one inbox, and track analytics without juggling a dozen different tabs. It simplifies the chaos so everyone knows what's going live, when, allowing us to focus on creating great content instead of fighting with clunky tools.