How to Add Social Media Icons to an Email Signature
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.

Caught yourself with the perfect vertical shot or a breathtaking landscape photo, only to have Instagram try to awkwardly crop it into a square? It's a classic frustration for creators and brands alike who want their images presented exactly as intended. Fortunately, getting your entire photo to fit on Instagram - without losing any part of the composition - is easier than you think. This guide will walk you through three simple methods to post the whole picture, from a quick built-in trick to more creative solutions for dramatic panoramas.
To understand the fix, it helps to know why the problem happens in the first place. When Instagram started, it was built around one single format: the 1:1 square. Everything had to fit into that box. While the platform has evolved significantly, its basic structure still favors specific shapes, officially known as aspect ratios.
Today, Instagram supports three primary aspect ratios for feed posts:
The cropping issue arises when your photo’s dimensions fall outside of these limits. If your picture is taller than the 4:5 ratio (like a tall portrait or vertical panorama) or wider than the 1.91:1 ratio (like a wide sunset scene), Instagram forces you to zoom in and crop it to make it fit. The following solutions show you how to get around that.
Believe it or not, Instagram has a built-in feature to prevent basic cropping, and it’s one of the most overlooked tools in the app. This method works perfectly for photos that are only slightly too wide or tall and fall within the platform's supported ratios. If your photo isn't an extreme panorama, this should be your first go-to solution.
The Catch: This simple fix only works if your photo’s dimensions are somewhere between the 1.91:1 (landscape) and 4:5 (portrait) ratios. If you have an extra-wide panorama or a very tall vertical image, tapping the button will still leave some of your photo cropped out. In that case, move on to the next solution.
The most reliable way to post any picture on Instagram, regardless of its original dimensions, is to add your own borders. The idea is simple: you place your original photo onto a blank canvas that is already the perfect size for Instagram (usually a 1:1 square). The empty space on the canvas creates a border around your image, effectively converting your non-conforming photo into a perfectly sized square or portrait that Instagram won’t try to crop.
Years ago, you needed dedicated "no-crop" apps for this, but today, versatile design tools like Canva make it incredibly easy.
For those stunning, ultra-wide panoramic photos, shrinking them down to fit in a single frame just doesn't do them justice. The detail is lost and the impact is gone. A much more engaging and immersive approach is to slice the panorama into multiple images and post them as a swipeable carousel.
This creates a seamless viewing experience where your followers can swipe through your feed post to reveal the full expanse of your shot. While it sounds complicated, dedicated apps make the process quick and painless.
Now that you know how to fit a full picture on Instagram, here are a few extra tips to make sure your profile looks polished and professional.
When you use the border method, remember that those borders will be visible on your main profile grid. Using a consistent border style - whether it's always white, black, or a specific brand color - can create a very clean, intentional, and cohesive aesthetic that makes your profile look curated and organized.
For swipeable panoramas, keep in mind that only the first image of the series will appear on your profile grid. Make sure the first slice of your panorama is visually strong enough to stand on its own. It should be compelling enough to encourage people to stop scrolling and swipe to see the rest.
Instead of wrestling with formatting after the fact, start thinking about Instagram when you're taking your photos. Most phone cameras allow you to change the shooting aspect ratio. Shooting in 4:5 can save you editing time later and helps you frame your subject perfectly for that tall, screen-filling format that performs so well on the platform.
You no longer have to sacrifice the perfect shot to fit Instagram's rigid cropping rules. By using the simple built-in resize tool, adding borders with a user-friendly app, or splitting wide shots into an engaging carousel, you have complete control over how your hard work is displayed. It’s all about choosing the right approach for the right photo to tell your story best.
Of course, seamlessly formatting your content is just one part of building a great social media presence. Consistency is everything, and that's where effective planning and scheduling come in. We created Postbase to streamline the whole process, so you can spend more time on creativity and less on a dozen small, tedious tasks. Our visual calendar lets you plan everything in one glance, our scheduler handles Reels, Stories, and posts reliably, and your accounts stay connected without constant re-authentication. It's built for how social media actually works today - video-first, multi-platform, and always on.
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