How to Add Social Media Icons to an Email Signature
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.

Ever create the perfect photo or video, only to have Instagram awkwardly crop your head off or force it into a tiny square? You're not alone. Mastering Instagram's different post sizes is one of the most common frustrations for creators and marketers. This guide will walk you through exactly how to post your content in different sizes without sacrificing quality, so what you create is exactly what your followers see.
You might be wondering if it’s really that important to get the sizes right. The short answer is yes. It's not just about aesthetics, it's about performance. All Instagram post types are not created equal, and using the optimal size for each has a huge impact on how your audience experiences your content.
The biggest reason is screen real estate. A tall, vertical post (also known as a portrait post) takes up significantly more of a person’s phone screen than a wide, horizontal post or even a classic square. More screen space means your post is more immersive and commands more attention as someone scrolls through their feed. This can lead directly to better engagement because your content is harder to just scroll past.
Beyond engagement, getting your sizes right makes your profile look professional and polished. When your images are crisp, correctly framed, and consistently formatted, it signals to visitors that you pay attention to detail and care about quality. Cropped-off text, pixelated videos, or awkwardly framed photos do the opposite, making an account feel amateurish.
Before you can post in different sizes, you need to know what sizes Instagram actually supports. The platform uses aspect ratios - the proportional relationship between an image's width and height. Think of it like this: a 1:1 ratio is a perfect square, while a 9:16 ratio is a tall, skinny rectangle like your phone screen.
For the best quality, Instagram recommends uploading images that are 1080 pixels wide. The height will then change based on the aspect ratio you choose.
For the main feed, you have three options to choose from:
Stories and Reels share the same dimensions because they are both designed to be full-screen, immersive vertical experiences.
Carousel posts let you share multiple photos or videos in a single post. The key here is consistency. While you can technically mix and match different sizes within a single carousel, it creates a jarring user experience where the frame size jumps around as people swipe.
For a clean, professional look, make sure all photos and videos in your carousel have the same aspect ratio. You can choose Square (1:1), Portrait (4:5), or even Landscape (1.91:1), but stick with one for the entire post. Most people find portrait (4:5) carousels to be the most effective for the same reasons as single feed posts.
Now that you know the official dimensions, let’s get into the practical side of posting your content without frustrating crops. There are three main ways to do this, ranging from a quick in-app fix to a more professional pre-production method.
If you have a horizontal or vertical photo and want to post it without the automatic square crop, Instagram has a simple tool built right into the app.
When to use this: This is perfect for quick, on-the-go posts where you have a photo that already fits well within the 4:5 or 1.91:1 aspect ratios and you just need to prevent the default square crop.
What if your image doesn’t quite fit Instagram's allowed ratios? Maybe you have a very wide panoramic shot or an extra-tall photo you want to upload without cropping any part of it. The solution is to use an app to place your image onto a background canvas that does fit Instagram's specifications.
Apps like Canva, Instasize, or Adobe Express have easy "no crop" features.
When to use this: This method is ideal for posting content with unusual dimensions that absolutely cannot be cropped, giving you an easy way to fit any photo into Instagram's frame.
The best way to guarantee a perfect fit is to plan ahead. By creating your content with the final size in mind from the very beginning, you avoid all cropping issues entirely. This is how social media professionals do it.
When to use this: This is the absolute best method for any planned content, especially graphics, promotional visuals, carousels, and anything where composition and text placement are important. It guarantees the highest quality and perfect framing every time.
Creating content that looks great in any format doesn't have to be a headache. Keep these simple tips in mind during your creation process.
Understanding and using Instagram's different post sizes is a small adjustment that makes a huge impact. It elevates the quality of your content, boosts engagement by capturing more screen space, and helps your brand look more polished and professional. By either using the in-app resizer, a third-party app, or designing with the final dimensions in mind, you can take full control over how your content appears.
Keeping track of ideal dimensions for Instagram, then again for TikTok, and then again for an entirely different set for YouTube Shorts can feel like a real chore. We constantly ran into this headache when managing social media for our own brands and clients, which fundamentally shaped our approach when we created Postbase. Our platform was built specifically for the video-first reality of today, where short-form vertical Reels and Stories are what really drive growth. It simplifies the process, letting you schedule all your content from a single visual calendar with captions customized for each platform, so you can stop manually resizing and wrestling with formats and focus on creating things people love.
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