How to Make Someone a Co-Host on a Facebook Event

Thinking about adding a co-host to your Facebook event? It's one of the platform's most powerful, yet wonderfully simple, promotional tools. This guide will walk you through exactly how to make someone a co-host, explain the strategic benefits of doing so, and cover the specific permissions they'll have to help you manage your event.

What Exactly is a Co-Host on a Facebook Event?

A Facebook Event co-host is another person or Page that you designate as a partner for your event. When you add a co-host, the event doesn't just appear on your profile or Page - it also gets added to theirs, instantly sharing it with their network of friends or followers. Think of it as teamwork baked right into the event settings. Your co-host gains the ability to edit event details, post updates in the event discussion, and see the guest list, making them an active participant in managing the event from start to finish.

The Strategic Upside: Why You Should Add a Co-Host

Adding a co-host is more than just a technical step, it’s a strategic move that can significantly amplify your event's success. If you're wondering whether it’s worth it, here are the main benefits that can turn a good event into a great one.

1. Instantly Expand Your Reach

This is the biggest benefit. The moment you add a co-host, your event appears on their Timeline or Page. All their friends (if it's a personal profile) or followers (if it's a Page) will see the event in their feeds, effectively doubling or tripling your promotional reach without any extra effort. If you're partnering with a brand, influencer, or venue, adding them as a co-host is a non-negotiable step to tap into their audience.

Example: A local coffee shop hosting a live music night adds the musician's official Page as a co-host. Instantly, all the musician's fans see the event, driving RSVPs from an audience the coffee shop might not have reached on its own.

2. Share the Management Workload

Running a successful event, even online, involves a surprising amount of administrative work. A co-host can lighten that load. They can respond to questions in the comments, post important updates ("Don't forget to get tickets by Friday!"), and help manage the guest list. This frees you up to focus on the bigger picture instead of getting bogged down in day-to-day community management.

Example: Two non-profit organizations are collaborating on a fundraising gala. By making each other co-hosts, their social media managers can share the responsibility of answering attendee questions about ticketing, dress code, and parking.

3. Boost Credibility and Social Proof

Partnerships add legitimacy. When people see that your event is co-hosted by a respected individual or organization, it builds trust and social proof. It signals that your event is a collaborative effort and that other credible parties are invested in its success. This is particularly valuable for new brands or first-time event organizers.

Example: A new wellness coach hosts a free online workshop and adds a well-known local yoga studio as a co-host. This partnership immediately lends credibility to the new coach and encourages sign-ups from the studio's loyal members.

The Step-by-Step Guide to Adding a Co-Host

The process is straightforward, whether you're on a computer or your phone. Before you begin, remember this simple rule: to add a personal profile as a co-host, you must be Facebook friends with them. To add a Page as a co-host, your Page should "like" their Page.

How to Add a Co-Host on a Desktop Computer

Follow these steps if you’re setting up or editing your event from a web browser.

1. Go to Your Event: Navigate to your Facebook event page. You can find it under the "Events" tab on the left-hand menu of your homepage or by going directly to your profile or Page.
2. Click the "Edit" Button: Just below the event's banner image, you’ll see an "Edit" button. Click it. This will open up the full event details editor.
3. Find the Co-Hosts Section: Scroll down through the editing options. You'll find a field labeled "Co-hosts." It might be nestled under other options like venue or description, so look carefully.
4. Start Typing the Name: Begin typing the name of the friend or Page you want to add. Facebook will automatically suggest matching profiles and Pages. Select the correct one from the dropdown list.
5. Add Multiple Co-Hosts (Optional): You can repeat the process to add multiple co-hosts. They will all appear tagged in the co-host field.
6. Save Your Changes: Scroll to the bottom and click the "Update" or "Save" button to apply your changes.

Once you save, the person or Page you added will receive a notification inviting them to be a co-host. They must accept the invitation for the event to appear on their profile or Page and for them to gain editing permissions.

How to Add a Co-Host on the Facebook Mobile App (iOS and Android)

Managing on the go? The process is just as simple on your phone.

1. Open Your Event: Launch the Facebook app and navigate to your event page. Tap the three-line menu (hamburger icon), then tap "Events" to find it.
2. Tap "Manage": On the event page, look for a "Manage" button, usually located near the top under the event title. Tap it to open the management tools.
3. Select "Edit": Within the management options, find and tap on "Edit."
4. Locate Co-Hosts: Scroll down through the event settings until you see the "Co-hosts" field. Tap on it.
5. Search and Add: Start typing the name of the friend or Page. The app will bring up a list of suggestions. Select the one you want to add.
6. Confirm and Save: After selecting your co-host(s), tap "Done" or a checkmark icon to confirm the selection, then tap "Save" at the top right of the editing screen.

Just like on desktop, your chosen co-host will receive a notification and must accept the request.

Permissions: What a Co-Host Can and Can't Do

Understanding the permissions is vital for setting clear expectations with your collaborators. A co-host is a powerful partner, but they don't have full control.

What a Co-host Can Do

• Edit Event Details: They can change the event name, description, date, time, and location.
• Add More Co-Hosts: Co-hosts have the ability to invite other profiles or Pages to become co-hosts as well.
• Post in the Event: They can post updates, photos, videos, and polls directly to the event discussion feed, appearing as coming from the co-host.
• Manage the Guest List: They can see who has RSVP'd with "Going" or "Interested" and can invite other people to the event.
• Access Basic Insights: They can see performance metrics like reach and engagement for the event.

What a Co-host Cannot Do

• Delete the Event: Only the original event creator (the primary host) can delete the event entirely.
• Remove the Original Host: A co-host cannot remove the person or Page that first created the event.
• Change Certain Privacy Settings: Key settings established by the original host generally can't be altered by co-hosts.

Best Practices for a Smooth Collaboration

Simply adding a co-host is just the first step. To truly make the collaboration work, follow these best practices.

1. Communicate Before You Invite

Don't send a co-host request out of the blue. Reach out to your potential partner first. Discuss the event goals, their role, and what's expected of them. A quick message beforehand ensures they’re on board and ready to accept the request, avoiding any confusion.

2. Define Roles and Responsibilities

Who is responsible for what? Decide in advance who will handle certain tasks. For example:

• Host: Handles final decisions, main announcements, and ticketing link updates.
• Co-Host 1: Responsible for answering questions in the event discussion twice a day.
• Co-Host 2: In charge of posting behind-the-scenes content and promotional reminders.

A clear division of labor prevents duplicate work and ensures all bases are covered.

3. Coordinate Your Promotional Content

Align on a posting schedule. You don't want both of you posting the same update within minutes of each other. Create a simple shared content plan (a Google Doc works perfectly) that outlines who posts what and when. This keeps the messaging consistent and the event feed from feeling spammy.

Troubleshooting: How to Remove a Co-Host

Sometimes partnerships change, or you add someone by mistake. Removing a co-host is just as easy as adding one.

1. Navigate to your event page and click "Edit."
2. Scroll down to the "Co-hosts" section.
3. Find the name of the co-host you want to remove and click the "X" next to their name.
4. Click "Save" or "Update" to confirm the change.

They will no longer have editing permissions, and the event will be removed from their profile or Page.

Final Thoughts

Adding a co-host to your Facebook event is a simple move that delivers huge returns in reach, engagement, and shared effort. By leveraging the networks of your partners, collaborators, speakers, or venue, you transform your event from a solo announcement into a community-backed affair. Master this feature, and you'll have a powerful tool for making every event more successful.

Promoting an event requires perfectly timed content leading up to the big day, from initial announcements to last-chance reminders. That's why we built Postbase with a clean, visual content calendar. We wanted a way for users to plan and see their entire event promotion schedule - from Reels to Stories to classic posts - all mapped out across every social platform. It helps take the stress out of the promotional grind so you can focus on putting on a fantastic event.