How to Group Positions on LinkedIn

Your LinkedIn profile tells a story, but a long, cluttered Experience section can make it a hard one to follow. If you've earned promotions or held multiple roles at a single company, listing each one as a separate entry can look messy and even be misinterpreted by recruiters scrolling by. This guide gives you the step-by-step instructions to properly group your positions, creating a clean, powerful narrative that highlights your growth and achievements.

Why Grouping Positions on LinkedIn Is a Smart Move

Before jumping into the how-to, it's worth understanding why this small change can have such a big impact on your professional brand. Consolidating your roles at a single company isn't just about tidiness, it's a strategic move that frames your career progression in the best possible light.

1. It Creates Clarity and Enhances Readability

Imagine a recruiter lands on your profile and sees six different entries for "Acme Corporation," each with a different title and a short timeframe. At a quick glance, it can be confusing. Are these short-term projects? Different departments? Did you leave and come back multiple times?

Grouping solves this instantly. It presents a single, unified entry for "Acme Corporation" with all your titles neatly nested underneath. This structure immediately tells anyone viewing your profile, "I spent a significant period at this company and grew internally." It's easier to read, scan, and understand, which is exactly what you want when someone is forming their first impression.

2. It Showcases Your Growth and Loyalty

Nothing demonstrates value more than internal promotion. By grouping your roles, you create a visual timeline of your career trajectory within one organization. It becomes obvious that you performed well, learned new skills, and earned greater responsibility over time. This narrative is incredibly compelling because it shows:

• Loyalty: Companies value employees who are committed.
• Adaptability: You were able to take on new challenges.
• Performance: You were successful enough to be trusted with more senior roles.

Instead of just telling people you earned a promotion, this format shows them, making your progression a central part of your career story.

3. It Prevents "Job-Hopping" Misinterpretations

In the age of fast scrolling, first impressions count. A long list of shorter-term roles, even if they're all at the same company, can be misread as job-hopping. A recruiter might not initially notice that all the company names are the same and just see several jobs that lasted for only a year or two.

Grouping them under one company header with a total tenure (e.g., "5 years, 3 months") eliminates this risk. It clarifies that your commitment was to one company for a substantial period, even as your role evolved.

How to Group Positions on LinkedIn: A Step-by-Step Walkthrough

The process of grouping roles isn't about using a "merge" button - it's about making sure your job entries are set up correctly so LinkedIn's algorithm automatically understands they belong together. The single most important factor is linking each role to the exact same official company page.

Here's how to do it correctly, step-by-step.

Step 1: Navigate to Your Experience Section in Edit Mode

First, go to your LinkedIn profile. Scroll down to the Experience section. You don't need to click the main pencil icon at the top of the section. We're going to edit each role individually.

Step 2: Start with the Oldest Ungrouped Role

Find the first role you held at the company in question. Click the pencil icon to the right of that job entry to open the "Edit experience" pop-up window.

Step 3: Standardize the Company Name (This Is the Most Important Part!)

Look at the "Company" field. This is where most errors happen. Your goal is to make sure this role, and all subsequent roles at that company, are linked to the official LinkedIn company page.

• Delete the current text in the "Company" field.
• Start typing the company's name slowly. A dropdown menu of official company pages will appear.
• Select the correct company page from the list. It should have the company's logo next to it.

Even if the name looks correct, if it's just plain text and not linked to the company page, LinkedIn might not group it properly. Re-selecting it from the dropdown menu ensures a proper connection.

Step 4: Check Your Dates and Details

Before saving, double-check that your "Start date" and "End date" for this role are accurate. The dates are what LinkedIn uses to place the jobs in chronological order within the group.

Once you've verified everything, click "Save."

Step 5: Repeat for Every Role at That Company

Now, repeat the process for all the other positions you held at that same company. Go to each separate job entry, click the pencil to edit it, and repeat Step 3: standardize the company page link. Make sure you select the exact same company page for every single role.

As you save each corrected entry, LinkedIn should automatically detect that they all belong under the same company umbrella and stack them neatly. The entry with the most recent start date (or the one marked "I am currently working in this role") will appear at the top.

Troubleshooting Common Issues

Sometimes things don't go as planned. Here are some of the most common issues and how to fix them.

"I followed the steps, but my positions still aren't grouping."

This is almost always a company page mismatch. Go back and edit each role again. It's possible that one position is linked to "AcmeCorp," another to "Acme Corporation Inc.," or one isn't linked to a page at all (it's just plain text). Even a small variation can break the grouping. Delete and re-select the official company page for every single entry to make them identical.

"The roles are grouped, but they're in the wrong order."

This happens when the employment dates are incorrect or overlap in a confusing way. For sequential roles, the end month of one role should ideally be right before the start month of the next. Edit each position and carefully review the start and end dates to ensure they reflect your career progression accurately.

• Role 1: Jan 2020 - Dec 2021
• Role 2: Jan 2022 - Present

A structure like this will always display in the correct chronological order.

Best Practices for Writing Your Newly Grouped Experience

Once your positions are grouped, you have a new opportunity to tell a compelling story. Don't just let the default text sit there. Here's how to optimize your grouped section.

1. Write a High-Level Company Summary

LinkedIn will display a single description box at the top of the grouped entry, usually pulling from your most recent role. Use this space wisely. Instead of only describing your last role, edit this summary to reflect your entire journey at the company.

Example Summary:

"Over my 6-year tenure at Innovate Inc., I progressed from a foundational role in customer support to leading the West Coast region's client success strategy. I was consistently recognized for streamlining processes and improving client retention, directly contributing to departmental improvements and team growth."

This big-picture context is incredibly valuable.

2. Tailor Each Individual Role's Description

Under each job title within the group, keep the focus on the specific responsibilities and achievements for that particular timeframe. Use clear bullet points with strong verbs and measurable outcomes.

Example (for Role 1: Customer Support Specialist)

• Resolved 50+ customer tickets daily with a 98% satisfaction rating.
• Developed a new knowledge base article that reduced recurring support requests by 15%.
• Collaborated with the product team to report bugs and suggest feature improvements.

Example (for Role 2: Manager, Client Success)

• Managed a team of 8 Client Success Associates, providing coaching and performance reviews.
• Grew key account revenue by 40% in two years through strategic relationship building.
• Implemented a new CRM workflow that increased team efficiency by 25%.

This "zoom in, zoom out" approach gives readers both the high-level narrative and the specific details of your growth.

3. Demonstrate Skill Evolution with Keywords

Use your grouped descriptions to show how your skills evolved. Your first role might mention "learning about SEO" or "assisting with content creation." Your later, more senior roles should use stronger keywords like "leading SEO strategy," "managing the editorial calendar," or "owning the content budget." This reinforces your upward trajectory and clearly shows you've grown from a doer into a strategist and leader.

Final Thoughts

Organizing your LinkedIn Experience section by grouping roles at the same company does more than just clean up your profile. It's an act of professional storytelling, transforming a simple resume list into a clear, compelling narrative of your career growth, loyalty, and a knack for taking on new challenges.

Building that narrative doesn't stop with a well-organized profile, the content you share on LinkedIn is just as important for showcasing your expertise. Here at Postbase, we built our social media management tool because managing a consistent professional presence can be a challenge. We help by providing a simple, visual calendar to plan and schedule your posts, so you can focus on sharing valuable insights across LinkedIn and your other platforms - making sure your professional brand is sharp, from your 'Experience' section to your daily feed.