How to Give Someone Full Access to a Facebook Page

Handing over the keys to your Facebook Page can feel like a big step, whether you're bringing on a new team member, hiring a social media agency, or collaborating with a business partner. This guide will walk you through exactly how to give someone full access to your Facebook Page, explain the different levels of permission so you can make a safe choice, and provide clear, step-by-step instructions for getting it done on both desktop and mobile.

First, Why Would You Give Someone Full Access?

Delegating tasks is a natural part of growing a business. On Facebook, giving someone access to your Page is often a necessary step to offload work and scale your social media efforts. You might find yourself needing to grant access when you:

• Hire a social media manager or marketing employee. This is the most common reason. You need someone on your team to create content, schedule posts, run ads, and engage with your community without having to pass everything through you first.
• Work with a marketing agency or freelancer. External partners will need access to manage your campaigns, analyze performance, and execute the strategy you've hired them for.
• Onboard a new business partner. If you have a co-owner or a key partner in your business, they will likely need the same level of administrative control over the Page as you do.
• Need a backup administrator. It’s a smart security practice to have at least two people with full control of your Page. This prevents you from getting locked out if your personal account is ever compromised or disabled.

Each of these scenarios is about trust and efficiency. By properly assigning roles, you empower your team to do their jobs effectively while maintaining control over your brand's primary asset on the platform.

Understanding Facebook Access: Full Control vs. Task Access

Before you click “Add New,” it’s vital to understand the permissions you’re about to grant. With the "New Pages Experience," Facebook has updated how it organizes Page roles. Gone are the days of "Admin," "Editor," and "Moderator." Today, access is broken down into two main categories: Facebook Access and Task Access.

Facebook Access (Full Control)

This is the highest level of permission you can give someone and what this article is all about. It’s the equivalent of the old "Admin" role, but even more powerful. Someone with Facebook Access with full control can do everything you can do, including:

• Create, manage, or delete posts, Stories, and other content on the Page.
• Send and respond to messages as the Page.
• Review and respond to comments, and remove unwanted comments.
• Run ads, view insights, and track performance.
• Manage all Page settings.
• Remove and assign Page access to *anyone*, including you.
• Delete the Page entirely.

That last part is a big deal. Granting full control should be reserved for only the most trusted individuals, like a business co-founder or a long-term, high-level marketing lead.

Task Access (Partial Control)

For most situations - like working with a freelancer, an agency, or a customer service representative - Task Access is the safer and smarter choice. This level lets you grant specific permissions without handing over the entire kingdom. You can assign someone access only to the tools they need to do their job, such as:

• Content: Create, manage, or delete posts, Stories, and videos.
• Messages: Send messages as the Page in Messenger and respond to Instagram comments/DMs if connected.
• Community Activity: Review and respond to comments, and manage reports.
• Ads: Create, manage, and delete ads.
• Insights: View Page performance and analytics.

Think of Task Access as giving a team member a specific set of tools, while Full Control is giving them the keys to the entire workshop. Always default to the lowest level of permission required for someone to do their job.

How to Give Someone Full Access to a Facebook Page (Desktop Guide)

The easiest and clearest way to manage Page roles is from a desktop computer. Here is the step-by-step process.

Heads Up: You must have "Full Control" yourself to invite others to have it.

1. Navigate to Your Page: Log into your personal Facebook profile. On the left sidebar, find and click on your Page's name.
2. Switch to Your Page's Profile: Make sure you are acting as your Page. You should see your Page's profile picture in the top right corner, not your personal one. Click the "Switch" button if needed.
3. Access Page Settings: On the left sidebar of your Page's profile, click "Manage." This will take you to your Professional Dashboard. From there, select "Page Access."
4. Invite Your New Team Member: Next to "People with Facebook access," click the "Add New" button.
5. Search for the Person: A search box will appear. Start typing the name or email address of the person you want to invite. Select the correct person from the list that appears.
6. Assign Full Control: On the next screen, you will see an important option: "Allow this person to have full control." You must toggle this ON to grant full administrative access. Read the description carefully so you understand what permissions you are giving.
7. Confirm with Your Password: Click "Give Access." For security, Facebook will ask you to re-enter your personal password to confirm the change.
8. The Invitation is Sent: The user will now appear under "People with Facebook access" with a "Pending" status. They must accept the invitation before the access becomes active.

How to Give Someone Full Access to a Facebook Page (Mobile Guide)

You can also delegate access straight from your phone using the Facebook app. The steps are very similar.

1. Switch to Your Page: Open the Facebook app and tap your profile icon to open the menu. Tap an arrow next to your name to switch from your personal profile to your business Page profile.
2. Go to Settings: Once you are managing your Page, go to the menu again and tap "Settings & Privacy," then "Settings."
3. Select Page Settings: On the settings screen, tap "Page Settings" at the very top.
4. Find Page Access: Scroll down to the "New Pages Experience" section and tap "Page Access."
5. Add the Person: Tap "Add New" next to "People with Facebook access." Search for the user by name or email and select them.
6. Grant Full Control: Just like on desktop, you must enable the "Allow this person to have full control" toggle. After reading the information, tap "Give Access."
7. Enter Your Password: Confirm the action by entering your Facebook password and tapping "Confirm." The invitation will be sent.

What Happens After Sending the Invite?

Once you send an invitation, it doesn't activate immediately. The invitation is valid for 30 days. The person you invited will receive a notification prompting them to accept Page access. Once they click "Accept," they will gain full control instantly. If they do not see the notification, they can also go to their Page Access settings to find the pending invite.

Best Practices for Managing Page Access Securely

Granting someone full control of your digital storefront is a significant responsibility. Following a few simple guidelines can help you do it safely and prevent future headaches.

1. Only Give Full Control When Absolutely Necessary

This is the golden rule. Before giving the highest level of access, ask yourself if the person truly needs it. Do they need to manage all settings, assign roles, or have the power to delete the page? If not, use Task Access and grant them only the specific permissions they need to do their job.

2. Audit Your Page Roles Regularly

Set a calendar reminder to check who has access to your Page every quarter or biannually. If an employee has left the company, a contractor's project has finished, or you're no longer working with an agency, make sure you remove their permissions immediately. Old, unused accounts with access are a significant security liability.

3. Enforce Strong Personal Account Security

Since Page access is tied directly to a person's individual Facebook profile, anyone with access must secure their own account. Encourage (or require) everyone on your team to enable Two-Factor Authentication (2FA) and use a strong, unique password. If their personal account is compromised, your Page is at risk.

Final Thoughts

Managing your Facebook Page access correctly is fundamental to securely growing your brand and efficiently delegating tasks. The goal is to set up your team for success without putting your assets at risk. By understanding the difference between full control and task access and following these secure practices, you can collaborate with confidence moving forward.

After your team members have the right access, the next challenge is keeping everyone's content workflow organized. At Postbase, we built our platform specifically to solve this problem. Our collaborative visual calendar allows you and your team to plan, create, approve, and schedule all your social media posts in one place. It streamlines your workflow so you can focus on creating great content, not managing chaos.