How to Find Page Roles on Facebook

Trying to find where your Facebook Page roles are hidden can feel like searching for a lost remote, especially with all the constant interface updates. One minute the settings are in one place, and the next, they’ve been moved or completely renamed. This guide will show you exactly where to find and manage your Page roles, step-by-step, no matter which version of Facebook Pages you're using.

Why Understanding Your Page Roles Matters

Before jumping into the "how," it's helpful to remember "why" this even matters. Simply put, managing who has access to your Facebook Page is fundamental to your brand's security and efficiency. Think of it like a set of keys to your digital storefront, you wouldn't hand out master keys to everyone. Properly managed roles streamline your workflow, protect your assets, and keep your entire team on the same page.

• Security First: The most important reason is security. In the wrong hands, Page access can lead to unauthorized posts, ad spend, or even having your Page deleted. Regularly auditing who has access and removing outdated permissions - like for former employees or agencies - is non-negotiable for protecting your brand.
• Better Collaboration: When you're working with a team, everyone needs access to do their job, but not everyone needs access to everything. A content creator might just need to schedule posts, while an ads specialist only needs access to the ad tools. Assigning the correct roles ensures team members have the tools they need without giving them unnecessary control that could lead to accidental mistakes.
• Clear Accountability: Knowing who has which role helps clarify responsibilities. When you can see who is an Admin versus a Moderator, it’s easier to delegate tasks and know who to go to with specific questions about ads, community management, or strategic changes.

The Big Change: Facebook's New Page Experience vs. Classic Pages

A major source of confusion lately is the slow rollout of Facebook's "New Page Experience." For years, we had "Classic Pages" with a standard set of roles: Admin, Editor, Moderator, etc. The new experience is designed to make managing a Page feel more like using a personal profile. You "switch" into your Page profile to manage it directly.

This also changed how access is managed. Instead of the old "Page Roles" section, the new experience uses a "Page Access" area with different permission levels. This guide will cover both scenarios, starting with the New Page Experience, which is becoming the standard for most users.

How to Find Page Roles on Desktop (The New Page Experience)

If your Page has made the switch, finding your roles involves a few steps. The single most important thing to remember is that you must first switch into your Page's profile to access its unique settings.

Step 1: Switch to Your Page Profile

Facebook now treats your Business Page like a separate profile. To manage it, you need to "become" it.

1. Log into your personal Facebook account.
2. Click your profile picture in the top-right corner of the screen.
3. A menu will drop down. Click on "See all profiles."
4. Select the Page you want to manage from the list. Your interface will now refresh, and you will be browsing Facebook as your Page.

Step 2: Access Your Page Management Hub

Once you're acting as your Page, accessing the backend settings is straightforward.

1. On your Page's home feed, look at the left-hand navigation menu. Click on the "Professional Dashboard."
2. Alternatively, you can click your Page's profile picture in the top-right again and select "Settings & privacy," followed by "Settings."

Step 3: Navigate to "Page Access"

This is where you'll find the master list of everyone with access to your account.

1. From the Professional Dashboard or the Settings menu, find "Page Access" in the left-hand menu.
2. Click it. This will take you to the main screen where you can see everyone who has access permission and invite new people.

Understanding the New Roles: Facebook Access vs. Task Access

In the New Page Experience, the roles are broken down into two main categories, which offer more granular control than the old system.

People with Facebook access

This is the highest level of permission. Someone with Facebook access can switch into the Page profile and manage it directly from Facebook. When inviting someone, you can choose to give them either full or partial control.

• Full control: This is the new "Admin." This person can manage everything, including content creation, messages, community activity, ads, and insights. Critically, someone with full control can also grant access to others and even remove anyone from the Page - including you. Only grant this to highly trusted individuals.
• Partial control: You can also grant Facebook access with specific permissions toggled on or off. For example, you can allow someone to create content, respond to messages, and view insights, but not let them run ads or access revenue information.

People with task access

This level of access is more limited and is perfect for specialists or contractors. People with task access do not switch into the Page to manage it. Instead, they manage their specific responsibilities directly from their own accounts using tools like Meta Business Suite or Ads Manager.

For example, you could give an ad agency "task access" to create and manage ads and view insights, but they won't be able to post organic content or respond to DMs as the Page. It neatly separates roles based on function, which can be much safer.

Have a Classic Page? Here’s How to Find Your Roles

If your Page hasn't been updated yet, your settings will be in the more traditional location. The process is a bit more direct.

1. Navigate to the Facebook Page you manage.
2. In the left-hand menu, scroll down and click on "Settings."
3. In the settings menu that appears, find and click on "Page Roles."

Here, you'll see a familiar list of users assigned to one of the classic roles:

• Admin: Has complete control over the Page. Can manage all settings, roles, posts, messages, ads, and insights.
• Editor: Can do everything an Admin can do except manage Page roles and settings. This is a common role for social media managers.
• Moderator: Can respond to comments and messages, remove comments, and ban people, but cannot create content for the page.
• Advertiser: Can only create ads and view insights.
• Analyst: Can only view insights and see who published a post. This is a "view-only" role.

Finding Page Roles on the Go (Using the Facebook App)

Managing roles from your phone is just as easy, though the menus are slightly different. The process mirrors the New Page Experience on desktop, as most mobile users have been transitioned.

1. Open the Facebook app and tap your profile picture in the bottom-right corner to open the menu.
2. Tap the drop-down arrow next to your name and select the Page you want to manage. The app will switch you over to your Page's profile.
3. Tap your Page's profile picture again in the bottom-right to open the menu.
4. Scroll down and tap "Settings & privacy," then "Settings."
5. In the settings menu, tap "Page Settings."
6. Scroll down to the "New Pages Experience" section and tap on "Page Access." From here, you can see and manage all user permissions just like on desktop.

Best Practices for Smarter Page Management

Knowing where to find roles is half the battle. The other half is managing them wisely. Here are a few simple but effective habits to adopt for keeping your Page secure and running smoothly.

1. Perform Regular Audits

Set a calendar reminder to review your Page roles once a quarter. Are there former employees still on there? Is an old agency still connected? Think of it as digital spring cleaning. Removing anyone who no longer needs access eliminates potential security risks before they can become problems.

2. Follow the Principle of Least Privilege

This is a fancy way of saying: only give people the minimum level of access they need to do their job. Not everyone needs to be an Admin. If your intern is only responsible for responding to comments, they don’t need permission to run ads or change the Page name. Using Task Access or specific permissions in the New Page Experience is perfect for this.

3. Enforce Two-Factor Authentication (2FA)

The security of your Facebook Page is only as strong as the security of the personal accounts connected to it. Encourage (or require) everyone with Admin or full Facebook access to your Page to enable 2FA on their own accounts. This adds a critical layer of protection that can prevent takeovers even if their password is compromised.

4. Remove, Don't Downgrade

When an employee or contractor finishes their work with you, your first instinct might be to downgrade them to a lesser role. The better practice is to remove their access entirely. Keeping old accounts connected, even with limited permissions, adds unnecessary complexity and can become a security liability down the line.

Final Thoughts

Keeping track of who has access to your Facebook Page is a foundational part of social media management. While Facebook's shifts from Classic Pages to the New Page Experience can be disorienting, finding your roles and permissions is straightforward once you know where to look. By making regular audits and thoughtful assignments a normal part of your routine, you can keep your Page secure and your team collaborating effectively.

Once you’ve sorted out your team’s access, the next step is making their collaboration simple and organized. Keeping track of who is posting what and when is a challenge we understand deeply. That's why within Postbase, our visual content calendar gives everyone on your team - no matter their specific role on Facebook - a clear view of the entire content strategy. We also built a unified inbox for all your platforms, so your community managers can handle comments and DMs without needing full-blown admin privileges, which makes teamwork both safer and much more efficient.