How to Add Social Media Icons to an Email Signature
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.

Ever posted to your Facebook Page from your phone, only to look back and see your own personal profile picture next to it? You’re not alone. It’s a common and frustrating quirk that can throw off your brand’s professional image. This guide will walk you through exactly how to control your post attribution on the Facebook mobile app, so you can always post as your Page, not yourself. We'll cover how to get it right before you post and the necessary steps to fix it if a post goes out with the wrong identity.
Understanding post attribution is simple: when you manage a Facebook Page, you have at least two identities you can act as - your personal profile and your business Page. Facebook often has to guess which identity you want to use, and sometimes it guesses wrong. This happens most often when you’re moving fast, using the main Facebook app instead of the dedicated Business Suite, or interacting with content in your personal news feed.
Here are a few common situations that lead to an accidental post from your personal profile:
Maintaining proper attribution goes beyond just tidiness, it's about brand consistency. When a post comes from your Page, it carries the official voice of your brand. When it comes from you personally, it can seem unprofessional or unplanned, muddying your messaging and confusing your audience.
The best way to fix a problem is to prevent it from happening in the first place. Taking a few seconds to confirm your attribution before you hit "Post" will save you the headache of fixing it later. It’s a simple habit to build into your mobile workflow.
This process ensures you’re securely in “Page mode” before you even start writing your caption.
Before you do anything else, you need to tell the Facebook app that you’re putting on your "manager" hat.
Now that you're using Facebook as your Page, find the post composer. It's the familiar "What's on your mind?" field displayed prominently at the top of your Page’s feed. Tap it to start creating your post.
This is the most important step. At the very top of the post creation screen, you'll see your Page’s profile picture and name. This confirms your post will be attributed to your Page. Sometimes, especially if you haven't switched profiles first, you might see an option that says "Post as [Your Name]" or "Post as [Your Page Name]". It will often appear as a dropdown menu. Tap it and make sure your Page is selected. Taking one second to check this tiny icon will save you from having to delete and repost later.
Pro Tip: if you see your personal profile picture here, stop. Back out of the post composer and return to Step 1 to properly switch into your Page's profile before trying again.
Once you’ve confirmed you’re posting as your Page, go ahead and craft your content. Add your text, upload your photo or video, add a location, and hit "Post." The content will now appear on your Page's timeline, correctly attributed to your brand.
So you moved a little too fast, and a post meant for your business Page went out from your personal account. Your first instinct is likely to find an "edit" button to switch the author. Unfortunately, that's where the bad news comes in.
Facebook does not allow you to change the author of a post after it has been published. There is no toggle or setting to swap a post from your personal profile to your business Page once it's live. But don't worry - while you can't edit it, you can still correct the mistake with a simple and effective workaround: the delete-and-repost method.
The goal is to remove the incorrect post and quickly replace it with the correct one. Here’s how to do it efficiently.
The sooner you catch the mistake, the better. Ideally, you want to fix it before the incorrect post gains any likes, comments, or shares. If people start engaging with it, you lose that social proof when you delete it. So, as soon as you spot the error, get ready to act.
You don't want to re-type your entire post. First, go to the incorrectly attributed post. Tap and hold the caption text to bring up the "Copy" option. Save the text to your phone's clipboard. If you used an image or video, make sure you still have it saved in your phone’s photo gallery.
On the post you want to remove, tap the three-dots icon in the top-right corner. A menu of options will appear. Select "Move to trash" or "Delete post." Facebook will ask you to confirm. This action will permanently remove the post, so be sure you’ve saved any content you need from it.
Now, simply follow the steps from the previous section, "Choosing Your Attribution Before You Post on Mobile."
Your content is now live on your Page under the correct brand identity, and the evidence of the original mistake is gone.
Your branding duties don't end after you publish a post. Responding to comments is where you build community, but it’s another place where attribution can easily be tripped up. It looks jarring when your business posts an update and then your personal profile jumps into the comments to reply to a question. You want the whole conversation to come from your brand.
Luckily, managing your interaction attribution is straightforward.
Make a habit of checking this tiny icon every time you engage with content on your own Page. It’s the key to maintaining a consistent and professional voice.
Managing attribution on mobile can feel like a moving target. Here are a few common traps people fall into and some helpful tips to stay on track.
One of the easiest ways to make an attribution mistake is by using the "Share" button. If you see a post, article, or video in your personal news feed and hit Share → Share to a Page, you're running a risk. This workflow is much more likely to default to your personal profile as the author. A better approach is to copy the link to the content, switch to your Page's profile (as described earlier), and create a new, native post where you paste the link and add your own commentary. It takes a few extra seconds but gives you complete control.
If you find yourself constantly battling the main Facebook app, consider making the Meta Business Suite app your go-to for all things page management. The Business Suite is designed from the ground up for professional use. When you’re in the app, you’re always acting as your business - there’s no risk of confusing it with your personal profile. For scheduling, posting, and managing comments, it’s a much more stable and reliable environment.
If you're following all the steps but still can't post as the Page, it might be a permissions issue. Facebook Pages have different admin roles (Admin, Editor, Moderator, etc.), and not all of them can publish content. If you're struggling, check with another Admin of the Page to confirm that your role has the necessary publishing permissions.
Getting your post attribution right is a small detail that makes a big impact on your brand's professionalism. The key is to be proactive: always confirm you've switched to your Page profile before you create content or engage in comments. And if a mistake happens, don't panic - the quick delete-and-repost method will get you back on track without anyone noticing.
Wrestling with these native app quirks that change with every update is exactly why we built Postbase. Instead of navigating drop-down menus and constantly checking attribution settings, our platform lets you schedule your content with certainty. You connect your brand's account once and know every post you create is scheduled for the right page, every time. It just works, so you can stop babysitting your content and trust that your posts go out exactly as planned.
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.
Learn how to add your Etsy link to Pinterest and drive traffic to your shop. Discover strategies to create converting pins and turn browsers into customers.
Grant access to your Facebook Business Manager securely. Follow our step-by-step guide to add users and assign permissions without sharing your password.
Record clear audio for Instagram Reels with this guide. Learn actionable steps to create professional-sounding audio, using just your phone or upgraded gear.
Add translations to Instagram posts and connect globally. Learn manual techniques and discover Instagram's automatic translation features in this guide.
Optimize your Facebook Business Page for growth and sales with strategic tweaks. Learn to engage your community, create captivating content, and refine strategies.
Wrestling with social media? It doesn’t have to be this hard. Plan your content, schedule posts, respond to comments, and analyze performance — all in one simple, easy-to-use tool.