How to Add an Admin to a Facebook Page Step by Step

Adding a new administrator to your Facebook Page gives them the keys to the castle, so it’s important to get it right. Whether you're growing your team, hiring a social media marketing agency, or just bringing on a partner, this guide will walk you through every step securely and efficiently. We'll cover how to add an admin on both desktop and mobile, explain Facebook's different Page roles, and give you some important security tips before you hand over control.

First, Understand Facebook Page Roles (It's Not Just About Admins)

Before you make someone an admin, it's worth knowing that "Admin" is the highest level of permission you can grant. Facebook offers a spectrum of roles designed to give team members access to only what they need, a concept known as the principle of least privilege. In Meta's "New Pages Experience," this is broken down into two main types of access: Facebook access and Task access.

Facebook Access (People with Full or Partial Control)

This is the modern equivalent of the classic page roles and grants people permission to manage the Page directly within Facebook. When you switch into managing the Page, you are acting as the Page itself.

• Admin (Full Control): This is the top tier. An Admin can do everything, including managing content, messages, community activity, ads, and insights. Critically, they can also manage Page permissions, meaning an Admin can add or remove other people, including the person who created the Page. Only grant this level of access to people you trust completely, like a business co-founder.
• Editor/Content Manager (Partial Control): Someone with partial Facebook access can manage specific things like creating content, responding to messages, or running ads, but they cannot manage the Page settings or permissions. This is the perfect role for a social media manager, content creator, or community manager who handles the day-to-day operations.

Task Access (People Who Manage the Page via Other Tools)

Task access is a more limited type of permission for people who manage your Page from external tools like Meta Business Suite or Creator Studio. They don’t switch to a "Page profile" to post, they simply manage their assigned tasks from a different dashboard.

This is great for:

• Advertisers: Team members or agencies who only need to create, manage, and delete ads.
• Analysts: People who need to see Page performance and download insights but have no ability to post or engage.
• Community Managers: Individuals who handle comments and messages but don't need access to content creation or ad tools.

The takeaway: Always start by giving someone the lowest level of permission they need to do their job. You don't need to make your ad specialist a full admin, and your content creator probably doesn't need control over Page settings. Assigning the right role protects your Page's security and your peace of mind.

Before You Add a New Admin: A Quick Security Checklist

Granting someone "Full Control" is a significant step. Once they become an admin, they have the same power over the Page as you do. Run through this quick checklist before you proceed.

• Trust is Non-Negotiable: Is this person a trusted employee, business partner, or a representative from a reputable agency with a signed contract? Full admin access should be reserved for those at the very core of your business operations.
• Verify Their Profile: Make sure you are adding the correct Facebook profile. Scammers sometimes create fake profiles mimicking real people. It's often best to become Facebook friends with the person first to ensure you select the right account.
• Communicate The Role: Have a conversation with the new admin. Let them know what their responsibilities will be and what parts of the Page they have control over. This manages expectations and prevents accidental changes.
• Plan for Offboarding: People change roles. It’s a good practice to have a process for removing admin access immediately when someone leaves your company or a contract with an agency ends.

How to Add an Admin to a Facebook Page on Desktop (Step-by-Step)

Facebook's interface for managing Pages has changed. Most Pages now use the "New Pages Experience." The instructions below are for this modern layout. Make sure you are logged into the personal Facebook profile that is an existing admin of the Page.

Step 1: Navigate to Your Page and Switch Profiles
Go to your Facebook Page. In the top-right corner, click on your profile picture. You’ll see an option to "Switch" into managing your Page. Click it. You'll know you've successfully switched when you see your Page's logo and name in the top navigation bar instead of your personal profile's picture.

Step 2: Access Your Page's Professional Dashboard
Once you are acting as your Page, look for the "Manage" button near the top of your Page, just under the cover photo and page title. This will take you to your Page's professional dashboard.

Step 3: Open 'Page Access' Settings
On the left-hand menu of the professional dashboard, scroll down until you see the "Your tools" section. Click on "Page Access." This is the central hub for managing everyone who has permissions for your Page.

Step 4: Add New Person
You will see two sections: "People with Facebook access" and "People with task access." To give someone full admin control, you’ll focus on the first one. Click the blue "Add New" button.

Step 5: Search for the Person
A pop-up will appear explaining what Facebook access means. Click "Next." Now, use the search bar to find the person you want to add. Type their name or email address associated with their Facebook account. Being friends with them on Facebook significantly improves the chances they'll appear immediately in the search results.

Step 6: Assign Full Control
After selecting the right person, you’ll see a screen that allows you to assign them permissions. You can grant them partial access (great for content creation, messages, etc.) or you can grant them full admin powers. To make them an admin, toggle on the switch at the bottom that says, "Allow this person to have full control." Read the warning - this gives them the ability to remove anyone from the Page, including yourself.

Step 7: Confirm with Your Password
Click the "Give Access" button. As a final security measure, Facebook will prompt you to re-enter your personal profile password to confirm the change. Enter it and click "Confirm."

Step 8: The Invitation is Sent
You're done on your end! The person will receive a notification inviting them to become an admin of your Page. They must click on this notification and accept the invitation to finalize the process. The invitation will expire in 30 days if it's not accepted.

How to Add an Admin Using the Facebook Mobile App

Many entrepreneurs and marketers run their social media entirely from their phones. The good news is that adding an admin via the Facebook app is just as straightforward.

1. Open the Menu and Go to Your Page: Tap the menu icon (your profile picture and three horizontal lines) in the bottom-right corner of the app. At the top of the menu, you should see a shortcut to your Page. If not, tap "Pages" and select it from your list.
2. Switch to Your Page's Profile: Once you're on your Page, the app might automatically switch you, or you may need to tap the three dots icon and select "Switch to [Your Page Name]."
3. Go to the Professional Dashboard: From your Page’s main view, tap "Manage" or look for a button that says "Dashboard."
4. Find Page Access: Scroll down in your dashboard until you find the "Page Access" option under the "Your tools" section and tap it.
5. Add New Person: Tap "Add New" next to "People with Facebook access."
6. Search and Select: Tap "Next," and then use the search bar to find the person you want to add. Select their profile from the results.
7. Grant Full Control: You will be presented with the same permissions screen as on desktop. To make them a full admin, toggle on "Allow this person to have full control," and then tap "Give Access."
8. Enter Your Password: Just like on desktop, you will need to enter your password to confirm and send the invitation.

The person will then receive the invitation via a notification on their device, which they'll need to accept to complete the process.

Troubleshooting Common Issues

Sometimes things don't go as planned. Here are solutions to a few common roadblocks:

Why can't I find the person I'm trying to add?

• Are you friends on Facebook? This is the easiest fix. Add the person as a friend on your personal profile, and they should appear in the search.
• Try their email address: Instead of their name, try searching for the email address they use for their Facebook account.
• Ask them to "Like" the Page: In some cases, having them first Follow or Like your page can help Facebook’s search algorithm find them.

They never received the invitation. Now what?

• Check their notifications: Ask them to double-check their Facebook notifications carefully. The alert can sometimes get lost among other updates.
• The invite expired: The invitation automatically expires after 30 days. If that time has passed, you'll simply need to resend the invitation by following the steps above again.
• Check their email: Facebook sometimes sends an email in addition to a push notification. Have them check the inbox (and spam folder) of the email account linked to their profile.

Final Thoughts

Congratulations, you now know everything required to securely add an admin or any other role to your Facebook Page. Following these steps ensures your team has the right access to contribute effectively, while clear communication and adherence to security best practices protect your brand's valuable asset.

As our team grew, we realized that managing who posts what and when becomes complicated fast, especially across multiple platforms. That's why we built Postbase. Instead of giving everyone full admin access, we designed tools for true collaboration - like a visual content calendar to plan campaigns together and a unified inbox to manage comments and DMs without stepping on each other's toes. If you're building a team around social media, it's a huge step up from juggling individual roles and passwords.

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