How to Update an Admin on a Facebook Page

Thinking about handing over the keys to your Facebook Page, or maybe just a spare set? You've come to the right place. Managing who can post, comment, and run ads on your Page is fundamental to a secure and effective social media strategy. This guide breaks down exactly how to add, change, or remove admins and other roles on your Facebook Page, so you can collaborate with your team confidently.

First, Understand Why Page Roles Matter

Before jumping into the "how," it's helpful to see the bigger picture. Assigning roles isn't just a technical step, it's a strategic move that affects your workflow, brand security, and team efficiency. You might need to update admins for several common reasons:

• Scaling Your Team: You've hired a new social media manager or marketing coordinator who needs to schedule posts and run campaigns.
• Collaborating with Partners: You're working with a marketing agency, a freelancer, or a designer who needs access to manage ads, check insights, or upload content.
• Handling Staff Changes: An employee is changing roles or leaving the company, and you need to remove their access to maintain security.
• Delegating Tasks: You want to give a team member permission to respond to comments and messages but not let them create new posts or see financial details.

Properly setting up Page roles helps you delegate work effectively without giving away complete control. It's about giving the right people the right level of access to do their jobs well, and nothing more.

Decoding Modern Facebook Page Roles

Facebook has evolved over the years, and so have its Page roles. If you remember terms like "Editor" and "Moderator," things have changed with the "New Pages Experience." Today, access is more granular and powerful, primarily split into two types: access through a personal Facebook profile and access through Facebook Business Suite.

Facebook Access: Connecting with a Personal Profile

This is the most common way to grant access. You invite someone using their personal Facebook name or email, and they manage the page through their own account. This type of access has two main tiers:

1. Facebook Access with Full Control

This is the highest level of permission you can give - think of it as being a co-owner of the Page. A person with full control can do everything, including:

• Create, manage, or delete posts, Stories, and other content.
• Send messages as the Page and respond to comments.
• Run ads, view insights, and see content performance.
• Manage Page settings and information.
• Most importantly: Add or remove other people with Page access (including other people with Full Control) and, in a worst-case scenario, delete the Page entirely.

When to use it: Only grant Full Control to absolute, long-term trusted individuals, like a business co-founder or a Director of Marketing.

2. Facebook Access with Partial Control

This is a more flexible and secure option for team members and collaborators. You invite them with Facebook Access, but you choose the specific tasks they are allowed to manage. You can mix and match permissions across:

• Content: Let them create, manage, and delete posts, Stories, and other Page content.
• Messages: Allow them to send messages and respond to comments as the Page.
• Community Activity: Permit them to review and respond to comments, remove unwanted comments, and manage reports.
• Ads: Give them the ability to create, manage, and delete advertisements.
• Insights: Let them view performance analytics for the Page, content, and ads.

When to use it: Perfect for your social media manager, a content creator, or an ad specialist. They get the tools they need without having the permission to change settings or manage other users.

Task Access: Managing Without a Personal Link

Task Access is designed for managing a Page through tools like Facebook Business Suite or Creator Studio. This method allows people to contribute without directly connecting their personal Facebook profile to the Page itself. For example, if you hire an agency "Social Agency," you'd give Social Agency's Business Manager "Task Access" so their employees can work on your account.

Assigning someone access through this route lets you also grant permissions based on specific duties - Content, Ads, Messages, and so on. It's the cleanest way to work with external partners and keep professional management separate from personal profiles.

How to Add an Admin to Your Facebook Page: A Step-by-Step Guide

Feeling ready to add a new team member? The process is very straightforward from a computer. Just follow these steps.

1. Switch to Your Page's Profile: Make sure you are acting as your Facebook Page, not your personal profile. You can do this by clicking your profile picture in the top-right corner and selecting "See all profiles," then clicking your Page name.
2. Go to Your Page's Professional Dashboard: Once you're managing as your Page, look for the "Manage" button on your Page's home screen, close to your cover photo. Click it. This will take you to your Professional Dashboard.
3. Navigate to 'Page Access': On the left-hand menu of your Professional Dashboard, scroll down until you see the "Your tools" section. Click on "Page Access."
4. Start the Invitation: In the 'People with Facebook access' section, click the "Add New" button. A pop-up will explain what this means. Click "Next."
5. Find the Person: In the search bar, type the name or email address of the person you want to invite. Be specific to make sure you select the right profile. Once you find them, click their profile name. Pro Tip: To add someone, you must be Facebook friends with them, or they must have "liked" your Page. If you can't find them, sending a friend request is often the easiest solve.
6. Assign Their Permissions: Now, you'll see a screen where you can assign their access level. You can toggle specific permissions on or off (like Content, Messages, Ads). If you want to grant them Full Control, you'll need to toggle the switch at the bottom that says "Allow this person to have full control." Facebook will clearly warn you what this includes.
7. Send the Invite: After deciding on their permissions, click "Give Access." For security, Facebook will ask you to re-enter your Facebook password to confirm the change. Once you do that, the invitation is sent!

The person you invited will receive a notification to accept their new role. Until they accept, their status will show as "Pending" in your Page Access settings. The invitation expires after 31 days.

How to Change Permissions or Remove an Admin

Your team structure changes over time, so it's normal to need to adjust someone's permissions or remove them completely. Here's how you do it.

1. Go Back to 'Page Access': Follow steps 1-3 from the section above to get back to the Page Access settings in your Professional Dashboard.
2. Find the Person: You'll see a list of everyone who has access to your Page. Find the name of the person whose permissions you want to edit or remove.
3. Open the Menu: Click the three-dot icon to the right of their name. This will open a small menu of options.
4. Choose Your Action:
   • To edit their permissions, select "Change access level." You can then toggle their permissions on or off and save your changes.
   • To remove them entirely, select "Remove access."
5. Confirm Your Decision: For security reasons, Facebook will again ask for your password to confirm that you want to change or remove this person's access. Enter it, and you're all set. Their access is updated or revoked immediately.

Best Practices for Safe and Efficient Page Management

Knowing how to update admins is one thing, but managing them wisely is another. Protect your brand and streamline your workflow with these simple habits.

• Apply the Principle of Least Privilege: Always grant the minimum amount of access someone needs to do their job. If your Community Manager only needs to answer DMs and comments, they don't need access to create ads or change page settings.
• Limit Full Control Access: This is the most important rule. Restrict "Full Control" to one or two key people. Giving too many people this power increases the risk of accidental changes, security breaches, or malicious actions.
• Perform Regular Audits: Once a quarter, visit your "Page Access" settings and review who has access. Remove anyone who is no longer working with you or whose role has changed. It's a quick housekeeping task that dramatically improves security.
• Use Business Suite for Agencies and Large Teams: If you're coordinating with several people, especially from an outside agency, encourage them to use Facebook Business Suite. It keeps management professional, secure, and disconnected from personal accounts.

Final Thoughts

Managing your Facebook Page admins is a foundational skill for smooth and secure social media operations. By understanding the different roles and knowing how to adjust them, you can confidently delegate tasks, collaborate with partners, and grow your brand without giving up control or compromising your security. Don't be afraid to update roles as your team changes, it's a normal part of business.

As you add more people to your team, a consistent workflow becomes vital. We built Postbase to make that collaboration simple and intuitive. Once your team members have the right permissions, our platform gives them a centralized place to plan content in a visual calendar, schedule posts across all your social platforms, and manage all your conversations in one inbox. It helps your team work together more efficiently from day one.