How to Add Social Media Icons to an Email Signature
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.

Ever wonder if someone gave you a shout-out on Instagram and you completely missed it? It happens more often than you think. A happy customer shares your product in their Story, a follower mentions you in a viral Reel's comment section, or a collaborator tags you in a post - and the notification gets lost in the shuffle. This guide will walk you through exactly how to find every mention, so you can stop missing out on chances to connect with your community, gather feedback, and find amazing content to share.
Before we get into the "how," let's quickly cover the "why." Monitoring your mentions isn't just about stroking your ego, it's a fundamental part of building a great brand on social media. Every single time someone takes a moment to type out your @username, it's an opportunity.
Simply put, if you’re not tracking your mentions, you're leaving valuable conversations and marketing opportunities on the table.
Instagram gives you a few built-in ways to see who is talking about you. Let's start with the most obvious places and work our way from there.
This is your first stop for tracking recent activity related to your account, including mentions. It’s where Instagram aggregates your likes, comments, follows, and, of course, mentions in posts and comments.
Here’s how to check it step by step:
You can tap on any of these notifications to be taken directly to the post or comment where you were mentioned. It’s a fast and easy way to see immediate shout-outs.
The Downside: If you run a busy account, this feed can become a waterfall of activity. A single great post can generate hundreds of likes and comments, easily burying a mention notification from a few hours ago. Instagram also bundles notifications, so instead of 10 individual likes, you might see "UserA, UserB, and 188 others liked your post," which can push mentions further down the list.
This is where many people miss mentions. When someone mentions your @username in their Instagram Story, the notification doesn't go to your main Activity Feed. Instead, it appears as a Direct Message (DM) in your inbox.
To check for Story mentions:
Remember, Stories only last for 24 hours. While the DM notification might stick around for a bit longer, the actual content of the story will vanish after a day. It’s important to check your DMs regularly if you want to catch these mentions in real-time and have the chance to reshare them.
It’s easy to get tags and mentions confused, but they are technically two different things and show up in different places.
Instagram keeps all the content you’re tagged in neatly organized in a dedicated section on your profile. To check it, go to your main profile page and look for the tab with a person icon inside a square frame (it's the right-most tab above your grid). Tapping this will show you every post where you've been tagged directly.
While this isn't strictly for tracking @mentions in captions, it’s a vital place to check for another form of direct reference to your brand or profile.
Relying solely on your Activity feed is risky, especially for larger accounts. Mentions can easily get overlooked. If you want to be thorough, you'll need to do a little proactive digging.
Sometimes, for various reasons - a user's privacy settings, an Instagram glitch - a mention won't trigger a notification. You can often find these by using the search function within the app.
This will show you a feed of all public posts that include your corresponding hashtag (e.g., #yourusername). This is also a good place to find people talking about you without using the "@" symbol. While not a foolproof method for finding @-mentions, it gives you a wider view of conversations involving your brand name.
Did you collaborate with another brand or influencer? Was your product featured on a large account's post? It's a good idea to periodically scan the comment section of these high-traffic posts. Followers will often mention you in the comments to ask a question (e.g., "@yourbrand where can I buy this?") or to tag a friend ("@friend hey check out @yourbrand"). You will only be notified if someone mentions you in a reply to a comment you made, not when they mention you in a fresh comment thread.
Finding mentions is one thing, leveraging them is what will help you grow. Every mention is a chance to interact with your audience, so have a plan for how you’ll respond.
When someone says something nice, a simple "like" is often not enough. A warm response makes the person feel appreciated and encourages them (and others) to share again in the future.
A negative mention isn’t a crisis, it’s an opportunity. The worst thing you can do is ignore it. Your response shows not only the unhappy person that you care, but also everyone else who sees the post.
Your 2-Step Plan for Negative Mentions:
People understand that mistakes happen. What they value is seeing that a brand is willing to step up and fix them.
Actively searching for and engaging with your Instagram mentions is one of the most effective ways to build a strong, loyal community. It transforms your social media from a megaphone blasting out content into a real conversation with the people who support your brand. Making it a consistent habit - checking your Activity Feed, your DMs, and doing a few proactive searches - will put you far ahead of the competition.
Of course, as your brand grows, trying to catch every comment, Story mention, and DM across all your social platforms can become overwhelming. That’s actually a big reason why we created Postbase. Our unified Engagement inbox brings all of your Instagram comments and DMs into one clean, manageable feed. You can respond, assign conversations to a teammate, and ensure no mention ever gets missed - without constantly jumping between apps.
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.
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