How to Add Social Media Icons to an Email Signature
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.

Your customers are already creating incredible content featuring your brand - it's time you put it to work for your social media marketing. This isn't just about saving time on content creation, it's about tapping into the most authentic, convincing marketing asset you have. This guide will walk you through exactly how to find, get permission for, and strategically use user-generated content to build a powerful brand community.
User-generated content is exactly what it sounds like: any form of content - photos, videos, reviews, blog posts, testimonials - created by real people rather than by brands. It’s the unpolished, authentic proof that someone isn’t just buying your product, they’re incorporating it into their life and are excited enough to share it.
Think about the last time you were considering a purchase. Did you rely solely on the brand’s perfect, glossy product photos? Or did you scroll down to the reviews to see pictures and videos from actual customers? Chances are, you put more weight on the latter.
That’s the core of why UGC works. It provides powerful social proof. Studies have shown that consumers find UGC far more authentic than branded content. When potential buyers see real people, just like them, happily using your product, it builds an immediate layer of trust that an ad campaign could never achieve on its own. Bottom line: It drives conversions, builds community, and provides you with a steady stream of content without draining your marketing budget.
You can’t leverage UGC if you can't find it. The good news is, your customers are likely already posting about you. You just need to know where to look and how to encourage them to share more. Here’s how you can unearth those initial content gems and create a system to get more.
The simplest way to centralize UGC is to give your community a flag to rally around: a branded hashtag. It acts as an organized digital filing cabinet for all the content your audience creates.
For example, lingerie brand Aerie did a fantastic job with its #AerieREAL campaign, encouraging users to post unedited photos of themselves in Aerie products to promote body positivity. It generated millions of posts and built a powerful brand identity around authenticity.
Many users will post about your brand without using a specific campaign hashtag. That's why you need to be proactive about monitoring your digital footprint.
If you want to kickstart your UGC engine, a contest is one of the most effective methods. The concept is simple: you offer a prize, and the "entry fee" is a piece of fan-generated content. Here’s a basic framework:
Don't overlook the testimonials hiding in plain sight. Enthusiastic comments ("I absolutely love my new hiking boots, they were a lifesaver on my last trip!") are UGC, too. While less visual, these written testimonials can be transformed into stunning graphic quotes for your feed or Stories, serving as powerful social proof.
This is the most important step in the process, and it's non-negotiable. Just because someone used your hashtag or tagged your brand doesn't give you a free pass to use their content. It's their photo, their video, and their intellectual property. Asking for permission is not just a polite courtesy, it protects you legally and shows your community that you respect them.
Follow this simple, respectful, two-step process to get permissions locked down.
Always be transparent about how you plan to use their content. If you only intend to share it on your Instagram feed, say so. If you’re considering it for a paid ad, you need to be explicit about that, as that may require a more formal agreement or even compensation.
Once you have a library of approved UGC, the fun begins. Raw, authentic content is incredibly versatile and can be repurposed across your entire social strategy to inject a dose of realness.
Integrate user photos and videos directly into your feed. This breaks up your polished, branded content with something more relatable. Use the caption to tell the customer’s story. For example, instead of just "Great photo by @jane_doe!", try something like: "We love seeing where our gear goes! @jane_doe took our All-Weather Backpack on a rugged trail through the mountains. Thanks for sharing your adventure with us, Jane!"
This puts a name and a story to the face, making the content far more engaging.
Compilations of UGC are a perfect format for short-form videos like Reels, TikToks, and YouTube Shorts. You can compile a highlight reel of your customers' best photos from the month, or even better, create compelling transformation stories.
For a skincare brand, this could be a series of before-and-after photos showing clearer skin. For a home decor brand, it could be a collection of customers showing off their newly decorated rooms. These dramatic visuals are a compelling and direct form of social proof.
Your Instagram Stories are the perfect home for more casual, in-the-moment UGC.
Take those glowing text reviews and comments you found earlier and turn them into simple, eye-catching graphics for your feed. Use a tool like Canva to place the quote over a background that matches your brand imagery. Pulling a powerful quote from a real person's review is often more convincing than any marketing copy you could write yourself.
One of the most powerful uses of UGC is in paid advertising. Ads featuring authentic user content almost always outperform ads with slick, studio-shot creative. Why? Because they don't look like ads. They blend into the user's feed, feel more organic, and stop the scroll because they look like content from a friend, not a corporation. They lead with trust, which instantly lowers the barrier to conversion.
As you build out your strategy, keep these best practices in mind to foster a positive and respectful brand community.
This is non-negotiable. Tag the user in the photo or video itself and mention their handle clearly at the very beginning of the caption. This gives them exposure, shows appreciation, and encourages others to share content because they know they'll be recognized.
The beauty of UGC is its authenticity. Resist the urge to slap a heavy-handed filter on it or edit it to perfectly match your brand’s polished aesthetic. Small tweaks like color correction or cropping are fine, but don't edit out the rawness that makes it so valuable in the first place.
Before you even slide into the comments to ask for permission, engage with the user's post organically. Leave a genuine comment about what you like and give their post a like. This simple act of rapport-building shows that you're a community member first and a marketer second.
User-generated content is far more than just free marketing material - it’s the backbone of a strong, engaged online community. By actively finding customer content, asking for permissions respectfully, and strategically incorporating it into your social plan, you transform your audience from passive consumers into active brand advocates. This creates a cycle of trust and authenticity that is incredibly difficult to replicate with traditional marketing alone.
Finding and managing all this fantastic user-generated content across different platforms can feel overwhelming, but that’s where the right tools come in. I built Postbase to bring all your comments and DMs into one clean inbox, so you never miss a glowing testimonial or have to jump between five different apps to engage with your community. Once you’ve collected and gotten permission for your UGC, you can easily slot it into our visual calendar, scheduling authentic content alongside your branded posts to create a balanced, engaging social feed without the chaos.
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.
Learn how to add your Etsy link to Pinterest and drive traffic to your shop. Discover strategies to create converting pins and turn browsers into customers.
Grant access to your Facebook Business Manager securely. Follow our step-by-step guide to add users and assign permissions without sharing your password.
Record clear audio for Instagram Reels with this guide. Learn actionable steps to create professional-sounding audio, using just your phone or upgraded gear.
Add translations to Instagram posts and connect globally. Learn manual techniques and discover Instagram's automatic translation features in this guide.
Optimize your Facebook Business Page for growth and sales with strategic tweaks. Learn to engage your community, create captivating content, and refine strategies.
Wrestling with social media? It doesn’t have to be this hard. Plan your content, schedule posts, respond to comments, and analyze performance — all in one simple, easy-to-use tool.