How to Add Social Media Icons to an Email Signature
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.

That little blue checkmark next to an Instagram handle is more than just a status symbol, it's a sign of authenticity and authority in a crowded digital space. But getting verified on Instagram isn’t about some secret trick or having millions of followers. This guide will give you a clear, step-by-step path to building a profile that meets Instagram's criteria and show you exactly how to apply for verification the right way.
Before you even think about applying, you need to understand that Instagram verification is about one thing: authenticity. Instagram gives verification badges to public figures, celebrities, and global brands to help users find the real accounts they’re looking for. It’s designed to prevent impersonation and help people trust that the account they’re following is legit.
According to Instagram's official guidelines, your account must meet four core criteria. Let’s break them down into simple terms.
This one is straightforward. Your account must represent a real person, a registered business, or a legal entity. You can’t create an account for your cat (unless your cat is a globally recognized celebrity like Grumpy Cat was) and expect it to get verified. You’ll need to prove this with an official government-issued ID (like a driver's license or passport) or official business documents (like a tax filing or utility bill).
Your account has to be the one and only presence of the person or business it represents. You generally can't have multiple verified accounts for the same entity. The one exception Instagram makes is for language-specific accounts, like a global brand that has a dedicated account for a specific country or region.
An incomplete profile is an automatic red flag for the review team. At a bare minimum, your account needs to be:
This is the most important - and often misunderstood - part of the verification process. Notability is what separates accounts that get verified from those that don't. Instagram wants to verify accounts that represent a “well-known, highly searched for person, brand, or entity.”
What does that mean in practice? It means your name or brand needs to appear in multiple, legitimate, and independent news sources. Critically, Instagram specifies that paid or promotional content doesn't count. This means that press releases you paid to distribute, sponsored articles, and advertisements won’t help your case. They are looking for genuine, journalistic coverage of you or your brand.
Once you feel your account meets the criteria above, the application itself is pretty simple. You can do it directly within the Instagram app.
The form has two main sections:
This is where you’ll prove you are who you say you are. You’ll need to input your full legal name and upload a photo of an official document. Accepted documents include:
Make sure the photo of your document is clear and all information is readable. A blurry or dark image can lead to a rejection.
Here you get to build your case. You need to select a Category for your account (e.g., Music, Sports, Fashion, Business/Brand, etc.) and specify the Country/Region where you or your organization is most popular.
The most important part of this section is the Links field. You can add up to five links to news articles and other public sources that show your account is in the public interest. These links are your proof of notability. Do not link to your other social media profiles (like TikTok or X). Instead, look for:
After you submit, all you can do is wait. Instagram says it will notify you of their decision within 30 days. You’ll get a simple yes or no in your notifications.
Just filling out the application isn't enough. The real work happens long before you hit "submit." Getting verified is less about the form and more about building a public profile that Instagram’s reviewers can easily recognize as "notable." Here's how to focus your efforts.
Instagram is looking for real-world notability, not just social media fame. The single best thing you can do to get verified is to build your reputation on other platforms and in the media.
Your Instagram profile is your digital resume. It needs to look the part. An unprofessional or incomplete profile is a quick way to get your application tossed out.
While Instagram says follower count isn’t a direct factor, an account with a decent, engaged following naturally appears more notable. A larger community comes across as a signal of public interest. However, how you get those followers is what matters.
Instagram wants to see authentic growth, not inflated numbers. Trying to get a blue check by buying followers is the fastest way to get your account flagged and even banned. Focus on real community-building instead:
Trying to cheat the system is a bad idea. Instagram's team has seen it all, and taking shortcuts will only hurt your chances.
Many (if not most) accounts get rejected on their first try. Don't take it personally. If your request is denied, you can reapply again in 30 days.
Instead of just reapplying with the same information, use that 30-day window productively. Look at your profile with a critical eye. Was your documentation clear? Can you get another piece of press? Have you been posting consistently? Treat the rejection as feedback and spend the next month strengthening your case so your next application is even better.
Getting that blue check on Instagram is less about a secret formula and more about proving your authenticity and notability in the real world. By focusing on building your brand both on and off the platform, maintaining a professional profile, and engaging with your community, you turn yourself into the kind of public figure or brand Instagram wants to verify.
We know that building that consistent, professional presence is a day-in, day-out effort. At Postbase, we believe that your social media tools shouldn't make that job harder. Since we built our platform with a focus on modern content like Reels, Stories, and TikToks, our visual content calendar makes it simple to plan your strategy, schedule posts reliably, and manage all your engagement in one place. By streamlining the daily tasks, we help free you up to do the big-picture work - like landing that next media feature that builds your case for verification.
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