How to Add Social Media Icons to an Email Signature
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.

Your best marketing content might already exist, created by the people who know your brand best: your customers. Learning how to source, encourage, and leverage this content is one of the most powerful moves you can make for your brand. This guide breaks down the simple, actionable steps you can take to get a steady stream of authentic user-generated content.
User-generated content is any form of content - like photos, videos, reviews, or testimonials - created by everyday people rather than brands. When a customer snaps a picture of your coffee on their desk, records an unboxing of your product for TikTok, or leaves a thoughtful review, that's UGC. It's the digital equivalent of word-of-mouth, and it’s become one of the most trusted forms of marketing today.
But why does it matter so much? Because your audience trusts other people more than they trust you. It's human nature. According to Nielsen research, 92% of consumers trust peer recommendations over advertising. When potential customers see real people using and loving your products, a few things happen:
In short, UGC isn't a "nice-to-have", it's a strategic asset for building an authentic, trusted brand.
You can't get something from nothing. Before you create a hashtag or launch a contest, you need to create an environment where people actually want to share. Without this foundation, your requests for UGC will fall flat.
User-generated content thrives in communities, not on one-way broadcast channels. If your social media presence is just a megaphone for your sales, no one will feel connected enough to contribute. Start by making your social feeds a place for conversation. Ask questions, run polls, and - most importantly - respond to comments and DMs consistently. When people feel like they're part of a community, they're far more likely to contribute to it.
This might seem obvious, but it’s the most important step. No marketing tactic can make up for a lackluster product. The best and most authentic UGC comes from people who are genuinely excited about what you offer. When your product solves a problem, brings joy, or just looks amazing, people will naturally want to share their experience. Focus on creating that "wow" moment first, and the content will follow.
Your audience needs inspiration. Show them what kind of content you love by posting high-quality examples yourself. If you sell home goods and want to see cozy, candid lifestyle shots, your feed should be full of them. If you're a software-as-a-service company and want video testimonials, feature them regularly. You're essentially teaching your audience what type of content might get featured, guiding their creative efforts toward a style that aligns with your brand.
Once you’ve laid the groundwork, you can start actively encouraging your audience to create and share. Here are seven effective strategies you can start using today.
A branded hashtag is your digital filing cabinet for UGC. It gives you a central place to discover and sort through all the amazing content being created about you. Choose a hashtag that is short, unique, and easy to remember - ideally, it’s just your brand name or a slogan. Sportswear brand Lululemon, for example, uses the simple hashtag #thesweatlife to gather photos of their community being active.
The secret is promotion. Don't just stick it in your bio and hope for the best. Feature it everywhere: on your product packaging, in your email signatures, on your website, in your physical B&M (if you have one), and mention it in your captions regularly. Remind people to use it!
A little incentive goes a long way. Contests are a classic way to generate a large volume of UGC in a short amount of time. The premise is simple: ask people to share a photo or video featuring your product and use your contest hashtag for a chance to win something valuable.
For this to work, make sure the prize is relevant to your audience and desirable enough to warrant the effort. A year's supply of your product, a high-value gift card, or an exclusive experience are great motivators. Be very clear about the rules and, in your terms and conditions, state that submitting an entry gives you permission to reshare the content on your channels (with credit, of course).
Seriously, sometimes all you have to do is ask. Your audience isn't always thinking about creating content for you, but an engaging prompt can spark creativity. Go beyond a generic "Tag us in your photos!" and give them a specific mission.
Here are a few ideas:
Specific prompts give people a starting point and make it easier for them to participate.
People love recognition. When they see you regularly featuring other customers on your social media feed, it creates a powerful incentive for them to share their own content. Make it a recurring event, like "Fan Photo Friday" or a "User of the Week" highlight on your Instagram Stories. This public praise not only makes the featured individual feel valued but also shows the rest of your audience that you're paying attention and that they could be next. Apple's #ShotoniPhone campaign is perhaps the most famous example of this, the simple reward of potentially being featured on Apple's global account has generated millions of stunning photographs.
You're almost certainly sitting on a pile of untapped UGC without even realizing it. Scan your DMs, comment section, and story mentions for positive feedback, great photos, or kind words. Many users will tag you directly, hoping you'll see. When you spot a gem, reach out with a personal message asking for permission to share it. A simple, "Hey! We absolutely love this photo. Would you mind if we shared it on our feed and gave you full credit?" is often all it takes.
Micro-influencers - creators with smaller but highly engaged followings (usually between 5,000 and 50,000 followers) - are UGC machines. Instead of paying a large fee for a post from a major celebrity, you can often gift products to dozens of micro-influencers. The content they produce is typically high-quality but still retains an authentic, user-like feel. Building relationships with these creators can provide you with a consistent source of beautiful images and videos that resonate far more deeply with niche communities.
Encourage UGC by making your product or experience inherently shareable. This can be done in a few ways:
This is non-negotiable. Using someone’s content without their explicit permission can damage your brand's reputation and even lead to legal trouble. Just because a user included your hashtag or tagged your brand doesn't give you the legal right to use their photo or video, especially for commercial purposes like paid ads.
Here’s how to do it right:
Treating creators with respect is foundational to building a healthy, community-driven brand.
Encouraging user-generated content is less about a single tactic and more about a mindset. It's about shifting from just broadcasting your own message to creating a space where your audience feels inspired and appreciated enough to contribute their own voice. By laying the groundwork, making it easy to participate, and celebrating your community, you can unlock a powerful and continuous stream of authentic content that builds trust like nothing else.
Once you've collected all this great content, the next challenge is organizing and scheduling it without it becoming a full-time job. We created our social media tool for this very reason. With Postbase, the visual calendar lets you drag and drop UGC to fill any gaps in your schedule, ensuring a consistent presence. You can also manage all your conversations in one unified inbox, making it easy to reach out for permission and engage with all the amazing people who are sharing their content. It's designed to help you manage the wonderful results of a successful UGC strategy.
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