How to Add Social Media Icons to an Email Signature
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.

Your LinkedIn hyperlink is your digital handshake, and knowing how to find, customize, and share it is essential for professional branding. This guide will walk you through exactly where to find your LinkedIn URL on both desktop and mobile, how to create a clean, custom link that stands out, and the best ways to use it to grow your network and career.
A LinkedIn hyperlink, or URL, is the unique web address that leads directly to your LinkedIn profile. Think of it as the specific street address for your professional home on the internet. When someone clicks it, they land right on your profile, ready to learn about your skills, experience, and professional story.
By default, LinkedIn assigns you a long, clunky URL that often includes a random string of numbers and letters, something like this:
www.linkedin.com/in/john-doe-a1b2c3d4/
While this link works, it’s not memorable, looks messy on a resume, and does little to build your personal brand. A clean, professional URL is a small but powerful detail that shows you pay attention to your professional image. You can – and absolutely should – customize it to be something simple and professional, like this:
www.linkedin.com/in/johndoe/
Having this link handy is a must for:
Finding your profile link is straightforward, though the steps differ slightly between the desktop website and the mobile app. Here’s how to locate it in seconds.
The desktop version of LinkedIn is the easiest place to find and manage your profile URL.
This is also the best place to find the setting to customize your URL, which we'll cover in the next section.
If you're on the go, you can grab your link from the mobile app to quickly share it with someone.
Remember, you can only view and share your URL from the mobile app, you cannot customize it there. To create a vanity URL, you'll need to use a desktop browser.
Creating a custom, or "vanity," URL is one of the quickest wins for improving your professional brand online. It replaces the generic, number-filled link with something clean, memorable, and personalized. Instead of sharing a link that looks like `linkedin.com/in/jane-smith-1a2b3c456`, you can share `linkedin.com/in/janesmithmarketing`.
This process can only be done on a desktop web browser. It's not available in the mobile app.
If the URL you want is already taken by another LinkedIn member, you'll see an error message. It's time to get a little creative – which leads us to some best practices.
The goal is to be professional, recognizable, and easy to remember. Here are a few formats that work well:
What to Avoid:
Once you have your clean, custom URL, it’s time to put it to work. Think of it as a piece of your professional toolkit. Here are the most valuable places to share it.
Place your LinkedIn URL in the contact information section at the top of your resume, alongside your email and phone number. This gives recruiters a one-click option to see endorsements, recommendations, and a more dynamic view of your accomplishments than a static document can provide.
Make sure to format it as a clickable hyperlink in the digital (PDF or Word) version of your resume.
Adding your LinkedIn hyperlink to your email signature is a subtle but effective networking tool. Every single email you send becomes an opportunity for a new connection. Most email clients (like Gmail, Outlook) have a simple "Insert Link" option in their signature settings.
Pro Tip: Instead of just pasting the full URL, you can hyperlink text like "View My LinkedIn Profile" or a LinkedIn icon for a cleaner look.
Cross-promote your professional presence. Add your LinkedIn hyperlink to a "link-in-bio" tool on Instagram, your bio on X (formerly Twitter), or your "About" section on Facebook. This helps people who know you from a more casual setting easily find your professional side.
Your portfolio shows your work, your LinkedIn profile tells your career story. The two are complementary. Add a prominent LinkedIn icon or link on your website's header, footer, or 'Contact' page to create seamless navigation for potential clients or employers.
A custom, shortened URL is perfect for a business card because it's easy for someone to type into a browser. While QR codes that link to your profile are also popular, a clean URL like `linkedin.com/in/yourname` is often just as efficient and professional.
Problems can pop up, but they're usually easy to fix. Here are a couple of common sticking points.
This is extremely common for people with popular names. Don't worry. Refer back to the "best practices" section. Add a middle initial, your industry (`janedoehr`), your city (`janedoenyc`), or a variation that is still professional and recognizable. Stay away from adding random numbers.
When you're adding your hyperlink to places like a Word document or an email, make sure you're creating a true hyperlink and not just pasting plain text. Most programs do this automatically when you paste a URL and press space, but if they don't, select the text and use the keyboard shortcut Ctrl+K (on Windows) or Command+K (on Mac) to open the linking tool and paste your URL there.
Knowing how to get your LinkedIn hyperlink is more than a technical task – it's a critical step in managing your professional online identity. By finding, customizing, and strategically sharing your unique URL, you make it simpler for recruiters, clients, and colleagues to connect with you and access your full career history.
Of course, a polished profile is just the beginning. The real work is in sharing valuable content and engaging with your network on LinkedIn and other platforms. At Postbase, we built our tool to solve the daily frustrations of managing that content. Since it was designed for today's social reality – short-form video, platform-specific strategies, and rock-solid reliability – you can schedule your LinkedIn posts alongside your Instagram Reels and TikToks in one clean, visual calendar, without your tools getting in the way.
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.
Record clear audio for Instagram Reels with this guide. Learn actionable steps to create professional-sounding audio, using just your phone or upgraded gear.
Check your Instagram profile interactions to see what your audience loves. Discover where to find these insights and use them to make smarter content decisions.
Requesting an Instagram username? Learn strategies from trademark claims to negotiation for securing your ideal handle. Get the steps to boost your brand today!
Attract your ideal audience on Instagram with our guide. Discover steps to define, find, and engage followers who buy and believe in your brand.
Activate Instagram Insights to boost your content strategy. Learn how to turn it on, what to analyze, and use data to grow your account effectively.
Wrestling with social media? It doesn’t have to be this hard. Plan your content, schedule posts, respond to comments, and analyze performance — all in one simple, easy-to-use tool.