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Using the right Instagram hashtags can feel like trying to guess a secret password. You know it’s the key to getting your content seen, but finding the right combination can be frustrating. This guide skips the guesswork and gives you a clear strategy for choosing hashtags that actually attract more likes and engagement by connecting your content with the people who will genuinely appreciate it.
Before building a hashtag strategy, it’s important to understand what they’re really for. The most common mistake is believing that hashtags are just for a quick burst of likes. While they can contribute to that, their true purpose is discovery and categorization. Think of a hashtag as a label you put on your content. When someone searches for or follows that label, Instagram shows them your post.
The goal isn’t to chase any likes, it’s to get your content in front of a relevant audience - the people most likely to engage because your post is exactly what they’re looking for. A like from a highly targeted follower who might become a loyal fan or customer is far more valuable than a random like from a bot. More reach to the right audience leads to more authentic engagement, which in turn leads to more likes.
You’ve seen the giant hashtags: #love (2 billion+ posts), #instagood (1.5 billion+), #fashion (1 billion+). It's tempting to use them, thinking you’ll tap into that massive audience. In reality, it does the opposite.
Imagine shouting into a stadium filled with a million other people shouting at the same time. That’s what it's like using a hugely popular hashtag. Your post appears in that hashtag’s feed for a fraction of a second before being buried by thousands of other new posts. The competition is so stiff that your content is virtually invisible, meaning no relevant audience will ever see it. Chasing popular hashtags is often the biggest reason why an otherwise great hashtag strategy fails.
The most effective way to approach hashtags is with a balanced, tiered system. Instead of grabbing random tags, you’ll be creating a strategic mix that balances broad reach with targeted visibility. We'll break this down into three categories based on the volume of posts associated with them.
These are the foundation of your strategy. Niche hashtags are hyper-relevant to your specific content, community, or location. They are highly targeted and have a much smaller, but more dedicated, following.
Aim for around 10-15 of these niche hashtags per post. They will be your most powerful tools for building a community.
These hashtags move from super-specific communities to broader topics. They're still relevant to your content but describe it in a more general way. They help you reach an audience that is interested in your subject matter but might not be a part of your specific niche just yet.
Try to include around 5-10 of these broader topic hashtags in your mix.
This is the category you should approach with the most caution. As we discussed, these hashtags have immense competition. However, when used sparingly and strategically, they can still serve a purpose.
Knowing which hashtags to use is half the battle. Knowing how to implement them effectively is the other half. Here are some actionable tips to put your new strategy into practice.
This is a long-standing debate with a simple answer: it doesn’t matter to the algorithm. Instagram has confirmed that hashtags are equally effective whether they’re in the caption or in the first comment. The choice is purely about aesthetics.
Experiment with both and see which one feels better for your brand's style.
Searching for 25+ relevant hashtags every single time you post is exhausting. To streamline your workflow, create "hashtag sets" for each of your main content themes or pillars.
For example, a home decor content creator might have pillars for:
You can store these sets in a notes app, a spreadsheet, or a social media management tool. When you're ready to post, just copy the relevant set and give it a quick review to swap out 2-3 tags to keep it fresh and specifically tailored to that day's post.
Don't just set your hashtags and forget them. You need to know if your strategy is actually effective. The best way to do this is with Instagram's built-in analytics.
For any business or creator account, follow these steps:
Look for the line item that says "From Hashtags." This number tells you how many people discovered your post through the tags you used. If this number is consistently high, your strategy is working. If it's low or zero, it’s a sign that your hashtags are too competitive or irrelevant, and it’s time to go back to the research phase and try a new mix.
Mastering Instagram hashtags is less about finding a magic list of tags and more about building a thoughtful, sustainable process. By using a tiered strategy that prioritizes niche communities, creating organized sets, and consistently analyzing your results, you move from guessing to knowing exactly what works for your audience.
We know that managing content pillars, custom captions, and tailored hashtag sets for every post can get complicated. At Postbase, we built our visual calendar and scheduling tools to make this entire process simpler. You can plan your content, customize each post across different platforms, and see your entire strategy in one place, which frees you up to focus on creating great content instead of wrestling with spreadsheets and notes apps.
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