How to Add Social Media Icons to an Email Signature
Enhance your email signature by adding social media icons. Discover step-by-step instructions to turn every email into a powerful marketing tool.

Trying to grab an Instagram link from the app can feel surprisingly hidden, whether you're looking for your own profile URL to add to an email signature or trying to share a competitor's post with your team. This guide will show you exactly where to look and how to easily find and copy the link for any profile, post, Reel, or Story directly within the Instagram app.
Before we get into the step-by-step instructions, it's worth understanding why having these links on hand is so important. Your Instagram profile link isn't just a web address, it's a direct gateway to your brand's digital storefront. It's the most efficient way to drive traffic from other places on the internet straight to the content you work so hard to create. Think of all the places a simple link can work for you:
Similarly, having the ability to quickly grab the link to a specific post or Reel allows you to direct attention precisely where you want it. You can share a top-performing Reel in a newsletter, send a new product post to your team in Slack, or text an inspiring creator's post to a collaborator. Mastering these simple actions makes managing your brand's presence faster and more effective.
Instagram has made finding your own URL much simpler in recent years. What used to require a bit of guesswork is now just a few taps away. Here are the easiest methods available directly in the app.
This is the most direct and reliable way to get your profile URL. It copies the clean, official link to your clipboard in seconds.
That's it! Your profile URL (e.g., https://www.instagram.com/yourusername/) is now copied to your clipboard, ready to be pasted wherever you need it.
Sometimes, letting someone scan a code is faster than sending them a link. This is perfect for in-person networking, market stalls, or adding a scannable element to print materials.
If you're ever on a device without the Instagram app or just need to type out your link quickly, you don’t even need to open Instagram to figure it out. All Instagram profile URLs follow the same simple format.
The universal structure is:
https://www.instagram.com/yourusername
Simply replace "yourusername" with your exact Instagram handle. For example, if your username is "sunsetchaser," your link is https://www.instagram.com/sunsetchaser. Be sure to use your exact username, including any underscores or numbers. A single typo could lead to a broken link or, even worse, send people to the wrong account.
Need to share another creator’s page, a partner's profile, or a competitor’s account? Finding the link to someone else's profile is just as easy as finding your own.
This is the designated way to share another user's profile and works every time, whether you follow them or not.
Sharing your entire profile is great, but often you need to point people toward a single piece of brilliant content. Whether it's a carousel post announcing an event, a Reel that went viral, or a time-sensitive Story, here’s how to get the link.
Use this method to grab the URL for any single-image, video, or carousel post in the main feed.
The direct URL to that post is now copied to your clipboard. When someone clicks it, they’ll be taken straight to that post within the Instagram app or on the web.
Given the importance of Reels in today's content strategies, knowing how to share their direct links is a must for cross-promotion and analysis.
You can also grab the link to a live Story, but there's an important detail to remember: the link only works as long as the Story is live (within its 24-hour window).
Just remember to tell anyone you share it with that the link is temporary. It's ideal for quick, in-the-moment sharing, like sending a Story in a text or a Slack channel, but it shouldn't be used for anything permanent unless it's from a Story Highlight.
Knowing how to find a link is just the first step. To get the most out of them, you need a smart approach to sharing.
For high-stakes placements like a major campaign backlink or the main link in your X bio, consider using a URL shortening service like Bitly. This allows you to create a cleaner, branded link (e.g., bit.ly/MyBrandIG) and, more importantly, track how many people are actually clicking it. This data is invaluable for understanding how your audience across different platforms engages with you.
Never just drop a link into a conversation or another platform's post without explaining what it is. A naked URL is uninviting. Instead, provide a compelling reason for someone to click. For example, instead of just pasting a Reel link, say: "Here's that 30-second tutorial I was telling you about for setting up your camera." Context increases your click-through rate significantly.
Don't be shy about placing your profile link in all relevant professional touchpoints. Audit your online presence once a quarter. Is your Instagram link on your website? In your email signature? On your LinkedIn page? The more pathways you create back to your profile, the faster your community will grow.
Being able to quickly grab the link to your own profile, someone else's account, or a specific piece of content on Instagram is a small but mighty skill in any social media manager's toolkit. By using the "Share profile" button or the three-dots menu, you can copy any link you need in just a few taps and get back to creating connection on the platform.
Effectively using those links is just one piece of a successful social media strategy. After you create memorable Instagram content, our goal at Postbase is to remove the friction that comes with getting it published. We built it with a beautiful visual calendar for a bird's-eye view, and a rock-solid scheduling system so that you can create your Reels and short-form video once, schedule it to post everywhere, and then trust that it goes live without fail so that you can confidently start sharing its URL.
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