How to Add Files to a Facebook Page

Looking for a way to share documents, PDFs, or presentations directly on your Facebook Page? While the platform has changed how this works, you can still get your important files in front of your audience. This guide provides the most effective, up-to-date methods for adding files to your Facebook Page, including the primary workaround through Facebook Groups and several other creative strategies.

The Straight Answer: Can You Upload a File Directly to a Facebook Page Post?

Let's get this out of the way first: No, you can no longer directly upload a file (like a PDF or DOCX) to a standard Facebook Page post. This feature was available years ago but has since been removed for Pages. Facebook prioritizes visual, instantly consumable content like images, videos, and native text in the main news feed, and downloadable files don't quite fit that model.

But don't worry. Just because the direct "upload file" button is gone doesn't mean you can't share your resources. In fact, the workarounds offer more flexibility and can even help you achieve other marketing goals, like driving traffic to your website or building a community. The most reliable method involves using a Facebook Group linked to your page.

The Best Method: Using a Linked Facebook Group

The official, Facebook-sanctioned way to share files is through a Group. By creating a Group and linking it to your Page, you create a dedicated space for your more engaged community members and unlock the ability to upload files directly. Then, you can share that file post back to your main Page for everyone to see.

Here’s how to set it up, step-by-step.

Step 1: Link or Create a Group for Your Page

If you don’t already have a Group, you’ll need to create one. If you do, just link it.

• On your Facebook Page, look for the 'Groups' tab in the left-hand menu. If you don't see it, you may need to add it. Go to Settings >, Templates and Tabs, scroll down, and link an existing group you manage or click 'Create Linked Group.'
• If you select 'Create Linked Group,' a pop-up will appear. Give your group a name (e.g., "[Your Brand's Name] Insiders" or "[Your Brand's Name] Community"), choose a privacy setting (Public or Private), and invite some starting members if you'd like.

Once linked, this group will appear on your Page, and you can post in it as your Page, creating a seamless brand experience.

Step 2: Navigate to Your Group to Create the Post

Now that your group is linked, go directly to the group itself. You can find it under the 'Groups' tab on your Page. This is where you'll be uploading the file. Don't try to do this from the Page's main composer.

Step 3: Upload Your File

Inside your Group, start creating a post as you normally would.

• Click on the post composer box that says "What's on your mind?"
• Below the text box, you’ll see several options. Click the three dots (...) to reveal more options.
• Select 'Add file.'
• A window will pop up allowing you to choose a file from your computer. You can upload various file types, including:
  • Documents (.doc, .docx)
  • PDFs (.pdf)
  • Spreadsheets (.xls, .xlsx)
  • Presentations (.ppt, .pptx)
  • Text Files (.txt)
• After your file uploads, write a clear and compelling description for your post. Explain what the file is, who it's for, and what value it provides. This context is important for encouraging downloads.

Step 4: Share the Group Post back to Your Page

Once you’ve published the file post in your group, you can make it visible to your main Page audience.

• Find the post you just created in the group's feed.
• Click the 'Share' button below the post.
• From the dropdown menu, select 'Share to a Page.'
• Choose the Page you want to share it to (if you manage more than one).
• Add some new text for the Page post's caption. You can introduce the file and invite people to join your group for more exclusive content like this.
• Click 'Post.'

The post will now appear on your Facebook Page's timeline. It will show up as a shared post from your group, which has the added benefit of promoting your community and encouraging new members to join.

Alternative Workarounds for Sharing Files

If the group method feels like too many steps or you just need a quick, simple way to share a document, here are three other excellent strategies.

Method 1: Host the File on Your Website or Blog

This is a fantastic strategy for driving traffic back to your own domain - a huge win for your overall marketing efforts.

1. Upload the File: Upload the PDF or document to your website's media library (e.g., in WordPress, go to Media >, Add New).
2. Get the URL: Once uploaded, find the file in your library and copy its unique URL.
3. Create a Post: Go to your Facebook Page and create a new post. Write an engaging caption and paste the link to your file.
4. Customize the post: Facebook will generate a link preview automatically. For best results, we recommend uploading a custom, eye-catching graphic that visually represents the file's content (like the cover of your ebook or a title card for your checklist) instead of relying on the generic link preview. Add a clear call-to-action (CTA) like, "Download our free guide here!"

Example: A restaurant could upload its PDF menu to its website and share the link on Facebook with a beautiful photo of its signature dish, captioning it, "Planning a night out? Our full dinner menu is available here!"

Method 2: Use a Cloud Storage Link (Google Drive, Dropbox)

Cloud storage is another popular and simple option. It's fast, free, and easy to manage.

1. Upload to the Cloud: Upload your file to a service like Google Drive, Dropbox, or OneDrive.
2. Set Sharing Permissions: This is the most important step! By default, most files are private. You must change the sharing settings so that "Anyone with the link can view." If you forget this, no one will be able to access your file and will be met with a frustrating "access denied" message.
3. Copy the Sharable Link: Grab the public-facing link.
4. Post on Facebook: Paste the link into a new post on your Page, add a compelling description, and ideally, a custom image to grab attention.

Example: A consultant could share a link to a project proposal template stored in Google Drive, explaining how her followers can use it to win more business.

Method 3: Convert the File into Images

Sometimes, the goal isn't for people to *download* an entire document but to *consume* its information right there on Facebook. This method is perfect for highly visual files.

1. Convert to Images: Take your file (e.g., a one-page infographic, a presentation, or a checklist) and save each page as a separate high-quality image (JPG or PNG). You can do this with online file converters or by taking screenshots and cropping them.
2. Create an Album or Carousel: Go to your Facebook Page and create a photo post. Upload all the images in the correct order. Facebook will display them as a photo album or a carousel that users can click through.
3. Add Context: Use the post description to summarize the content and encourage people to read through the images. This keeps users on the platform, which the Facebook algorithm tends to favor.

Example: A fitness coach can convert a 5-page PDF workout guide into five separate images and post them as a carousel, allowing users to swipe through the exercises without ever leaving the Facebook app.

Quick Tips for Sharing Files Effectively

No matter which method you choose, a little strategy goes a long way. Keep these best practices in mind:

• Always Provide Context: Don’t just post a link. Tell your audience what the file is, who it's for, and what benefit they'll get from downloading or viewing it.
• Use a Strong Visual: The news feed is competitive. A plain link is easy to scroll past. Accompany your file share with a well-designed graphic, a short video, or a relevant photo to stop the scroll.
• Have a Clear Call-to-Action: Explicitly tell people what to do next. Use phrases like, "Get your free template now," "Click to view the full event schedule," or "Download our report here."
• Pin Important Files: If the file is something your audience will need frequently (like a program schedule, a price list, or a menu), pin the post to the top of your Page's feed for easy access.

Final Thoughts

While Facebook has shifted away from direct file uploads on Pages, the options available today are robust and strategic. Using a linked Group is the official and most integrated method, but hosting files on your website or using cloud storage are excellent alternatives that can help you drive traffic and present your resources professionally.

Once you've figured out your file-sharing method, the key is consistency. At Postbase, we designed a simple visual calendar to help you plan and schedule all of your content - including your posts with links to key files - across all your platforms in one clean view. You can see your entire strategy at a glance, drag and drop to make changes, and trust that Posts go out reliably, every time.