How to Add an Admin to a Facebook Group

Letting someone else help manage your burgeoning Facebook Group is a major step toward scaling your community and avoiding burnout. Making them an admin gives them the ultimate level of control, so it's a decision you shouldn't take lightly. This guide walks you through exactly how to add an admin or moderator to your group, highlights the critical differences between the two roles, and covers the best practices to follow before handing over the keys.

Why Add Another Admin to Your Facebook Group?

Running a successful Facebook group is incredibly rewarding, but it can also feel like a full-time job. As your community grows, the daily tasks of approving new members, moderating comments, and posting engaging content can become overwhelming for one person. Bringing on a co-admin or a team of moderators isn't just about reducing your workload, it's a strategic move to help your group thrive.

• Share the Workload: This is the most obvious benefit. From answering messages to removing spam, sharing these duties prevents burnout and ensures your community gets the attention it deserves, even when you’re busy. Effective group management then becomes critical.
• Improve Moderation and Engagement: More hands on deck means quicker responses to member posts and comments. It also enables around-the-clock moderation, which is vital for groups with an international audience. A well-moderated group feels safer and more professional, encouraging higher-quality discussions.
• Bring in New Skills and Perspectives: Your co-admin might be a superstar at creating engaging graphics, running live events, or have a knack for community management that complements your own strengths. A diverse leadership team brings fresh ideas that can drive your group’s growth.
• Create a Backup: What happens if you get sick, go on vacation, or (in a worst-case scenario) get locked out of your Facebook account? Having another trusted admin ensures the group can run smoothly without you. It’s a simple but powerful safety net for the community you've worked so hard to build.

Understanding Facebook Group Roles: Admin vs. Moderator

Before you make anyone an admin, it's essential to understand the different levels of control you can grant. Facebook offers two main leadership roles: Admin and Moderator. Confusing the two can lead to giving someone far more power than you intended.

Think of it this way: an Admin holds the blueprints to the entire building, while a Moderator has the keys to manage the daily activities inside.

What Can an Admin Do?

The Admin has ultimate power over the group. They can do everything a Moderator can do, plus they have complete control over the group’s foundation and future. Be extremely cautious about who you give this role to. A rogue admin could change your group's name, remove you as an admin, or even delete the group entirely.

Admin-only permissions include:

• Changing the group’s name, cover photo, and description.
• Editing all group settings, including privacy, linking pages, and adding apps.
• Making other members admins or moderators.
• Removing other admins or moderators (including the group creator!).
• Viewing the full admin and moderator activity log.
• Deleting the group permanently.

What Can a Moderator Do?

A Moderator is focused on day-to-day community management. This is the perfect role for trusted community members who help you keep conversations on track and enforce group rules. They have the power to manage people and content, but they cannot change the group's core settings or structure.

Moderator permissions include:

• Approving or denying membership requests and new member questions.
• Approving or declining pending posts from members.
• Removing posts and deleting comments that violate group rules.
• Turning off comments on a post.
• Removing and blocking people from the group.
• Announcing group rules.

The Golden Rule: When in doubt, start someone as a Moderator. It gives them all the tools they need to help with daily tasks without putting your group’s security at risk. You can always promote a trusted moderator to an admin role later.

Step-by-Step Guide: How to Add an Admin on Desktop

Making someone an admin or moderator from your computer is a straightforward process. Before you start, remember that the person must already be a member of your group.

1. Navigate to Your Group: From your Facebook home feed, click on "Groups" in the left-hand menu and select the group you manage.
2. Open the "Members" Tab: On your group's main page, look for the "Members" or "People" tab in the left-hand menu and click it. This will show you a list of all group members.
3. Find the Member: You can either scroll through the list to find the person you want to promote or use the search bar to find them by name.
4. Access the Menu: Once you locate the member, click the three dots (...) to the right of their name. This will open a dropdown menu of actions.
5. Choose the Role: From the menu, select either "Make Admin" or "Make Moderator."
6. Confirm the Invitation: A pop-up window will appear that explains the permissions you are about to grant. Read it carefully to see a list of what a person in that role can do. Click ‘Send Invite’ to confirm.
7. Wait for Acceptance: The person will receive a notification inviting them to become an admin or moderator. They must accept this invitation before their new role becomes active. You will see "Invited" next to their name in the member list until they accept.

How to Add an Admin on the Facebook Mobile App

Managing your group on the go? Adding a new team member from your phone is just as easy.

1. Go to Your Group in the App: Open the Facebook app, tap the menu icon (three lines), select "Groups," and then choose the group you manage.
2. Access Member Management: At the top of your group, tap on the member avatars or the group's name, which takes you to the "About" screen. Then, select "Members."
3. Locate the Member: Scroll through your member list or use the search function to find the person you'd like to promote.
4. Open the Options Menu: Tap the three dots (...) next to the member’s name. This brings up a menu with several options.
5. Select the Role and Send the Invite: Choose either "Make Admin" or "Make Moderator" from the list. A screen will appear detailing the permissions for that role. Tap "Send Invite" to complete the process. The invitation will remain pending until they accept it.

Best Practices: What to Do Before Promoting Someone

Handing out admin or even moderator privileges shouldn't be an impulsive decision. A little preparation can save you from major headaches down the road. Here's a simple checklist to run through before you send that invitation.

1. Choose Someone You Trust Completely

This cannot be stressed enough, especially for an admin role. An admin has the power to undo all of your hard work. You should only promote someone you trust implicitly, whether that’s a long-time business partner, a friend, or a community member who has demonstrated unwavering loyalty and good judgment over a long period.

2. Set Clear Expectations and Guidelines

Don't assume your new team member knows exactly what to do. Document a simple set of guidelines covering things like:

• The tone of voice to use when acting on behalf of the group.
• How to handle common rule violations (e.g., warning vs. instant removal).
• What type of content is acceptable vs. what isn’t.
• A schedule for who will check the pending post queue and when.

A quick chat or a brief document can get everyone on the same page and ensure the group experience remains consistent for all members.

3. Start Them as a Moderator First

For nearly every situation, bringing someone onto your team as a moderator is the safest first step. This "trial period" allows them to learn the ropes of managing the community and lets you see how they handle the responsibility in a lower-stakes environment. It builds trust and experience without exposing your group to unnecessary risk.

Troubleshooting Common Problems

Sometimes you’ll try to promote someone and the option just isn’t there. This can be frustrating, but it's usually due to one of a few simple reasons.

• They aren't a member of the group: You can only promote people who are already in the group. If you can't find them in your member list, send them a link to join first.
• They are a brand new member: Facebook has a built-in safety measure that prevents brand new members from being made an admin immediately. They typically must be a member of the group for at least 24-48 hours before the "Make Admin" option becomes available.
• They have restrictions on their profile: Very rarely, a user’s personal privacy settings may prevent them from being granted an admin role, though this is uncommon.
• You're trying to promote a Facebook Page: While Pages can join some groups, only personal profiles can be made admins or moderators.

Final Thoughts

Bringing new admins and moderators onto your team is a sign of a healthy, growing community. Following the simple steps above makes the technical side easy, but remember that the true work lies in choosing the right people and setting them up for success. By distinguishing between roles and trusting judiciously, you can build a leadership team that protects and nurtures your group for the long haul.

As your management team grows, coordinating content and keeping your posting schedule consistent becomes the next big challenge. Having worked with dozens of social media managers, we built Postbase to solve this exact problem. By using our visual calendar to plan and schedule all your posts in advance, your admins and mods can spend less time uploading content and more time doing what they do best: engaging with your community. It replaces chaotic spreadsheets and last-minute posting reminders with a streamlined workflow that frees up your whole team.

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